How to Give a Vote of Thanks


What Is a Vote of Thanks?

A vote of thanks is when you publically thank a person or an organisation for what they've done. They are common when someone is retiring or leaving or on appreciation days and holidays.

They are usually given at the end of function. For a formal function, the organising secretary or an equivalent member who is involved in the function from beginning until the end is the best person to give away the vote of thanks. These, along with welcome speeches, are part of the responsibilities of working in an organisation.

So you have been called upon to deliver one! Well, you need not panic.

First and foremost, we need to understand that there is no template for this kind of speech. Whether you are giving a vote of thanks at a farewell party or for teachers day, your words will have to come from the heart. But here are some guidelines to help you prepare for the speech and presentation.

Example Vote of Thanks for a Dinner Function

How to Write It

Many people search for speech examples. However, you don't need to copy someone else's vote of thanks. Simply write what you're most thankful for. It's very important to keep it brief.

Remember: Everyone who was involved, including the person who is giving the speech, may be tired and bored, especially if it is for the valedictory function. The aim of vote of thanks is not to bore everyone further but to sincerely thank everyone who has made the show a success.

How to Order It

As in the welcome speech, you should thank everyone in order of importance. For a formal function, it is best to thank the chief guest first, then the dignitaries on the dais, then the people in the front row, and then everybody down the hall.

What to Avoid

Avoid spending too much time thanking your own people from the organisation. For example, if you are a faculty member writing a vote of thanks for annual day or college day, it may not look appropriate to keep thanking the entire departmental faculty for their active participation in the programme.

They might have done it as part of their job responsibility, and it may not look appropriate to pat your own shoulder in public.

Avoid praising anybody in particular and focus on expressing heartfelt thanks. Gratitude need not be about praising any one person or organisation.

When choosing words for the speech, take care not to be critical or evaluative about the day's events.

A vote of thanks speech is not an attempt to summarise the events for the day. Instead, it should be a way of showing appreciation. It can also be used as an opportunity to respond to the remarks, requests, or promises made by the chief guest.

For Inaugural Functions

For an inaugural function, you should mainly address the chief guest and, if any, the guest of honour. When expressing your words of gratitude, be specific about what you are thankful for.

Feel free to briefly (in one sentence) mention upcoming events.


Make sure to have a pleasant disposition while giving your speech. You will feel more confident if you have a small card with notes reminding you of who to thank and which phrase or words to use for each person. Rehearse in advance to gain confidence.

Have eye contact with the audience while talking to them. Beginners sometimes make the common mistake of talking to themselves rather than communicating with the audience. Speak slowly and deliberately as you look around the hall.

Use body language and gestures to emphasise the sincerity of your words. Smiling is attractive and will put your guests at ease.

Common Expressions to Incorporate

  • I thank…
  • I am grateful to…
  • Let me express my gratitude…
  • I take this opportunity to thank…
  • We remain grateful to…
  • Our words may not be capable of communicating our sense of gratitude to…
  • We offer our sincere thanks to…
  • Permit me to mention our appreciation to…
  • I bow my head in gratitude…
  • May I take this occasion to salute him with…
  • We are happy to mention our obligation to…
  • We express our gratefulness to…

Please Avoid These Clichés

Avoid clichés like:

  • On my behalf...
  • On behalf of all concerned...
  • I will be failing in my duty if...
  • Last, but not least...

Good Luck

Good luck with your programme!

At the end of the programme, you will feel assured and energetic because you gave the vote of thanks sincerely and confidently!


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Comments 68 comments

Lissy 8 months ago

Thank U. It really did helped me out.

kusuma t 8 months ago

Thank you soooooo much it was very helpful to

my education

Gu Jae Hee 12 months ago


Kang Tea Joon 12 months ago


BBK 12 months ago

It was great...any alternative to saying "last bt not d least"????

ANGUN RATAN 17 months ago

Too much great to it...

Jyoti 18 months ago

Thanks a lot it's really helpful. Excellent tips you have made my day ,once again a big thank you.

naseema 20 months ago

Thanks for sharing

OyizaAnne 21 months ago

thank so much for the idea on how to present vote of thanks

Sanjana 22 months ago

This thing is a life saver!!!helped me at the eleventh hour!! Thank u

surendra h r 23 months ago

Thanks its really helpful to everyone. It gives more confident.

iii 23 months ago

I have got good ideas

frank 23 months ago

thank u for such an educative information

Sweta 2 years ago

Thank you Thumbi your tips are really very helpful!

ravi shet 2 years ago

excellent education ....

Mitti 2 years ago

It helped me a lot


good 2 years ago


birlin 2 years ago


crystal 2 years ago

Hello Madam, I would be greatfull if you could post a copy of vote of thanks speech to be deleivered on teacher day.

poornima 2 years ago

I got much resources from this. It helped me to organise the programme. ....

padmaja.s k 2 years ago

thanks for sharing useful information on vote of thanks.....

thumbi7 profile image

thumbi7 3 years ago from India Author

Dear Shilpa

Vote of thanks is different for different occasions and for the people involved

So please prepare one yourself based on the above guidlelines

Thanks for visiting this site

sh 3 years ago

Add Your Comment..but i want thanking speech in words actually.

Shilpa chiddarwar

Noorain 3 years ago

Iam grateful to u for giving me this information.. THANKYOU.

good 3 years ago


sally maldonado(los angeles) 3 years ago

I appreciate your helping me to write for a vote of thanks for a gift from

a friend.

Waduge Sri Lanka AEA 3 years ago

This gave me all the necessary information required to make a VOTE OF THANKS. It is really a great thing that I was able to learn a lot in a short time span.

NADEE 3 years ago

How can I thank for the best ever site I could overcome one of my major issues...............Thank-you is not enough to show my gratitude .....but still THANK YOU !!

Ngawang Dorji 3 years ago

Hello Madam i would be grateful if you could post some example of vote of thanks speeches delivered to teacher day.

firtaz fathi 3 years ago

the examples are very help full to prepare & speak the vote of thanks in a function so thanks for your guide

anagha 3 years ago

Thanks for giving all the important information regarding the vote of thanks topic.

thaveshya 4 years ago

thank you very much......i have been in the stage to get anger ........but i did`n its all of u .....

sylvia 4 years ago

its really fascinating and useful for me to deliver vote of thanks as iam in the position of my department in my college........ thank you......

muzaffar 4 years ago

it helped me a lot in preparing the welcome address for tomorrows programme

G.SURENDAR REDDY 4 years ago

I have been wasted my precious time to get the necessary information regarding "Vote of thanks" since morning today for my Engineering College Republic Day Celebrations for 26/01/2013. I got a very nice tips on the subject from this site. I am so much thankful to you lot. Have a great day and "Happy Republic Day{ 26th Jan.,2013}" With regards,

G. S U R E N D A R R E D D Y

deepa 4 years ago


Levis AxL Reng 4 years ago

thanks for mention all in channel wise what to avoid and what to speak your tips help people and will continue in future

mariam 4 years ago

you wrote awfully well

Josephine 4 years ago

Very well explained, Thank you

angel 4 years ago

very helpful for preparing my speech

Shamil 4 years ago

Thank much Thumbi..I ws nervous cuz dis is d first speech im gonna giv aftr bein electd as d deputy skool leader..B t ur info is really fruitfull..Thnx again...


veena 4 years ago

thankyou very much for u help before my vote of thanks i have 2 thank you first

thumbi7 profile image

thumbi7 4 years ago from India Author

Hi Ishwaryaa22,

Thanks for that lovely comment

ishwaryaa22 profile image

ishwaryaa22 4 years ago from Chennai, India

An extremely helpful hub filled with handy suggestions. Your points are practical and sensible. You listed the both Dos and Don'ts clearly as well as the sound advice of how to organize the vote of thanks for inaugral or public functions. This would be very useful for me in the near future. Well-done!

Thanks for SHARING. Useful & Interesting. Voted up & Socially Shared.

aarti 4 years ago

its really proved as a helping hand when i had to give welcome speech in my school's assembly.thank u so much

thumbi7 profile image

thumbi7 4 years ago from India Author

Hi Angela Brummer

Thanks for the visit

Angela Brummer profile image

Angela Brummer 4 years ago from Lincoln, Nebraska

Thanks for the wonderful hub and advice. Voted UP UP UP!

Vikkas 4 years ago


Nice suggestions

Jancyvijico 4 years ago

well.Explained.very much useful

divya 4 years ago

thank you Thumbi, it was really a great help. and you look soooooo cuteeeeeee.

Herty 4 years ago

Thank you very much. Your advice has been very helpful.

Mohammed Usman 4 years ago

This your update ease us in writing vote of thanks,I really appreciate your efforts

thumbi7 profile image

thumbi7 4 years ago from India Author


It is better to avoid thanking our own people in public.

Thanks for the visit

greatstuff profile image

greatstuff 4 years ago from Malaysia

I always thanked the people who help with the event, now I know I shouldn't. thanks for the info.

thumbi7 profile image

thumbi7 5 years ago from India Author

Hi, Aloscin,

Thanks for the compliment


Thanks for sharing

alocsin profile image

alocsin 5 years ago from Orange County, CA

Excellent tips for performing a necessary task. I like the different ways you illustrate for giving thanks on different occasions. Voting this Up and Useful. Thanks for SHARING.

thumbi7 profile image

thumbi7 5 years ago from India Author

Hi, J. S. Matthew,

Thanks for your kind words

Thanks for sharing

J.S.Matthew profile image

J.S.Matthew 5 years ago from Massachusetts, USA

This is a really great guide for giving a thank you speech. You have included what to say and what to avoid. Well organized and useful! Voted up and SHARING!


thumbi7 profile image

thumbi7 5 years ago from India Author


Thanks for the compliment

jpcmc profile image

jpcmc 5 years ago from Quezon CIty, Phlippines

Great tips thumbi7. Now I don't have to be stuck with "thanks dude" lol.

thumbi7 profile image

thumbi7 5 years ago from India Author

@Kishore Suresh

Glad to meet you. I am happy that this hub was of use to you.

Good luck with your "vote of thanks"

kishore suresh 5 years ago

i have been struggling to write a "vote of thanks" for my school valedictory function as i was afraid whether i would make a mistake as it was such a grand function. i am really happy that i am all set to give a "vote of thanks" for tomorrow's was really helpful for me.


thumbi7 profile image

thumbi7 5 years ago from India Author


Teachers have to give welcome speech and vote of thanks on functions like school days.

Thanks for the visit and comment.

vasantha  T k profile image

vasantha T k 5 years ago from Bangalore

Thanks for sharing. Useful information on 'Vote of Thanks'.This is one duty bestowed upon teachers, at any functions in schools. Best wishes.

thumbi7 profile image

thumbi7 5 years ago from India Author

@Brett. Tesol

Thanks for that kind comment and sharing

Brett.Tesol profile image

Brett.Tesol 5 years ago from Thailand

Thankfully I have not had to do this. However, from what I read of your tips, you give sound advice!

Thanks for SHARING.

thumbi7 profile image

thumbi7 5 years ago from India Author

Dear debbie,

Thanks for the appreciation. I am glad that you enjoyed the hub.

Take care

Deborah Brooks profile image

Deborah Brooks 5 years ago from Brownsville,TX

You have the sweet4est and happiest face. what a great hub. I voted up my dear

Have a great day


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