Job Discription/Upgradation of Stenographer/Steno typist/Personal Assistant – How to Become Stenographer & Get Governmen

How to become a Stenotypist/Stenographer, Private Secretary and get Govt. Job IN Pakistan

They are known as Steno typists/stenographers in government sector and in private sector as Private Secretary. Their role and functions are the same. A newcomer is appointed as a Steno typist. The initial basic scale of a Steno typist is BS-14. After few years of appointment a steno typist is promoted as a Stenographer or Assistant Private Secretary in BS-16. The next stage of promotion in Government sector is Private Secretary. A private Secretary is a post of basic scale 19.

Steno typist/Stenographer/Private Secretary is considered to be a post where candidates have to face much less competition to get a job in government sector in Pakistan. Unlike other clerical vacancies in Pakistan where nepotism and corruption is very common, the post of steno typist or stenographer/Private Secretary purely fulled on the basis merits. This is due to the nature of work of the steno typists/stenographers. Stenotypists/ stenographers/Private Secretaries have to work with senior officers. They take dictation from the Officers and only person competent to take dictation could fulfill the requirements. An incompetent candidate may fail and an incompetence stenographer may adversely affect the performance of the officers. Hence, keeping in view this situation, bureaucrats always try their best to fill in the posts of stenographers/Private Secreteries without getting any political pressure.

Qualification of a Steno typist/stenographer:-

The qualifications of a Steno typist/Stenographer are as under:-

1. In federal government the basic qualification of the stenotypist is matric. However, Punjab Government requirement of a steno typists are Intermediate.

2. He could take dictation of 80 words per minute. For a stenographer dictation speed is 100 word per minute. To get the proficiency in shorthand, prospective candidates have to attend the courses of shorthand training where they learn Pitman's Short Hand. In order to get proficiency in short hand it is incumbent for the candidate to have good proficiency in English.

3. Steno typist could type with a speed of 40 words per minute. For stenographers word per minute speed is 50.

4. Besides, computer proficiency, especially in word processing programme is also necessary.

Job Opportunities for a Stenotypis t/ Stenographer/ Private Secretaries in Pakistan

As discussed above, there are great opportunities in Government Sector and there is a guarantee of a government job for the competent candidates. However, in private sector scope of such jobs is very limited and very highly qualified candidates could be able to get a job of a private secretary in private sector. In private sector females are preferred for the post of Private Secretary. However, as a private secretary the incumbent the lady has perform tasks which bring her very close to the boss and in the society of Pakistan where the man has the dominating power, the incidences of sexual harassment and humiliation are very common especially in the cases of Private Secretaries.

Work Environment:-

Stenotypists/Stenographers are beneficiaries of the introduction of computers in the Government Sector. Earlier, they have had to type their work on typewriters and most of the stenotypists were suffering from shoulder muscle pain. However, introduction of computers has created much ease in their performance of job. A stenotypist (BS-14) has to work with an officer of Grade-17 and 18. A stenographer (BS-16) has to work with an Officer of Grade-19 and 20 while a private secretary is posted with an Officer of Grade-21.

Job Description of Stenographers

1. To take dictation from his officer.

2. Get the print of the dictation.

3. To attend the telephone.

4. To manage private/important correspondence of the Officer.

5. Any other assignment that is given by the Officer.

Salary of a Stenotypist/ Stenographers:-

Earlier, the stenotypists were enjoying the Basic Scale of 12. However, now the scale of Stenotypists has just been upgraded. Now their scale is 14. This means that in the beginning salary of the stenotypists in the government department will be around Rs.15,000/- (inclusive of all perks).

Promotion Opportunities:-

Promotion opportunities for a stenotypist in a government sector are not very encouraging. They enter in the job in BS-14 and most of them get retired in BS-16. Stenotypist after completing five years service and subject to availability of vacancy for promotion, is promoted to BS-16. In some Punjab Government Departments Stenographers are promoted as Admn. Officers or Staff Officers but such instances are very rare. Generally, a stenographer is promoted to the post of Private Secretaries. A private secretary has to work with an Officer of Grade 21.

Upgradation of the Post of Stenographer:-

The Prime Minister of Pakistan has recently approved the upgradation summery of stenotypists, stenographers and private secretaries. According to new scales, stenotypists would get Basic Scale-14, Stenographers-16 and Private Secretaries would continue to enjoy Basic Scale-17.

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Comments 43 comments

ALI MUHAMMAD BALADI ADDIL PRIVATE SECRETARY WORKS & SERVICES DEPARTMENT GOVERNMENT OF SINDH KARACHI 4 years ago

We appreciate regarding P.M's approval for up-gradation summery of steno typists, stenographers and private secretaries.

But we pray if the same decision could be implemented in the provincial governments as well as.


ALI MUHAMMAD BALADI ADDIL PRIVATE SECRETARY WORKS & SERVICES DEPARTMENT GOVERNMENT OF SINDH KARACHI 4 years ago

We appreciate regarding P.M's approval for up-gradation summery of steno typists, stenographers and private secretaries.

But we pray if the same decision could be implemented in the provincial governments as well as.


Ihsan Ali 4 years ago

Sir, these are the conditions for stenotypist, stenographer and private secretaries what about Personal Assistant who are in grade 17 there is no condition for them. Ihsan Ali Personal Assistant B-17 High Court of Sindh Sukkur. Email Address. kalwarshc@gmail.com


Ihsan Ali kalwar Personal Asstt. 4 years ago

IHSAN ALI KALWAR PERSONAL ASSISTANT B-17 HIGH COURT OF SINDH BENCH AT SUKKUR.

Sir, kindly pay heed towards the post of personal Assistants B-17 who are performing their duties in same category but here is no proposal for them.


M. SAEED MEMON 4 years ago

WHETHER STENOGRAPHERS IN BPS-16 WILL BE CONSIDERED AS OFFICERS


Jawaid Ali Panhwar, Stenographers (BPS-16), NAB Sindh at Karachi 4 years ago

Sir, kindly pay heed towards the post of Steno Typist & Stenographer who are performing their duties in same category since last 22 years but here is no proposal for them to avail the promotion an other cadre because, the Post of PA is in Grade 16 in NAB Sindh.


Imran shahid 4 years ago

the people working in autonomous bodies can also enjoy the upgradation of the post. bcos in an organization steno in PS-4 and stenographer in PS - 5 PA in PS-6 and PS in 07 that is not fair and post of PS-5 should b e abolished.


Mahmood Ur Rehman 4 years ago

Ref.F.No 19(55) Legal-11/2010-1055 Islamabad, The 23rd December, 2011

Respected Sir,

Reference to the subject it is stated that according to the Honourable Prime Minister notification dated 23rd Dec 2011 the posts as Cited in the subject above are upgraded with immediate effect and a notification issued to Chief Secretaries & Finance secretaries of all the provinces also. The Government of Khyber Pakhtunkhwa issued notification in this regard( Ref No.FD/SO(FR)10-22-2012 dated 19th June 2012.)

Therefore it is requested that the Govt of Sindh also issue a notification in this regard.

Regards

Mahmood Ur Rehman


LDC 4 years ago

thanks


JABBAR 4 years ago

SINDH KA NOTIFICATION BATOA BHAI


saleem jamote 4 years ago

REQUEST TO HON.PM PAKISTAN, SINDH CHIEF MINISTER, GOVERNOR SINDH, CHIEF SECRETARY SINDH TO ISSUE ORDER FOR UPGRADATION OF SECRETARIES, STENOTYPISTS AND STENOGRAPHERS AS THE OTHER PROVINCES HAVE ALREADY BEEN ISSUED THE SAME ORDER TO MEET THE JUSTICE WITH CITIZENS OF SINDH AS PER ORDER OF COURT, PM AS WELL.


R.Ravi 4 years ago

Sir, What are the works to be assigned to a Steno-Typist having 26 years of experience in Government Department. Note taking i.e dictation is now-a-days is rare, because most of the officers are recorded his views in files themselves. So they need not dictate and to use the stenos. Now what is the position of them


Qadir Hussain, Gilgit 4 years ago

sir, notification of the stenotypist, graphers & PSs (if issued) may kindly be dispatched to GB Government with upgraded scales for implementing here as the case is still pending, till reciept of Notification by the Federal or Provincial Govt.

thanking yours

Regards,

Qadir Hussain, Stenotypist Planning & Dev, Department GB Secretariat, Gilgit


taj muhammad 4 years ago

I have waiting since long for issuing Notification of Sindh Government for upgrdation of PS/Stenos.I hope that decision of federal goverment may be followed specially request to Sindh Govt.because i am suffering very badly due to ex-cadre post and working in the same post since last 30 years.It is justice and fairplay to technical posts and it is policy of Government to sit on same post from 30yrs.It is rules of business?.Pz immediate action for issuing Notification as approved by Federal Govt and circulate.TAJ MUHAMMAD MEMON EXECUTIVE SECRETARY SINDH TEXTBOOK BOARD JAMSHORO SINDH PK


Muhammad Jamil 3 years ago

I have waiting since long for issuing Notification of Punjab Government for upgrdation of PS/Stenos.I hope that decision of federal government may be followed specially request to Punjab Govt.because i am suffering very badly due to ex-cadre post and working in the same post since last 27 years.It is justice and fairplay to technical posts and it is policy of Government to sit on same post from 27yrs.It is rules of business?.Pz immediate action for issuing Notification as approved by Federal Govt and circulate. MIAN SHAHBAZ SHARIF AND RANA SANA ULLAH FROM FAISALABAD MPA IF THEY WANT VOTE FROM US AARI FAISALABAD.


SHAMSUDDIN PANHWAR, DADU. 3 years ago

REQUEST TO HON.PRESIDENT O F PAKISTAN, PRIME MINISTER OF PAKISTAN, SINDH CHIEF MINISTER, GOVERNOR SINDH, CHIEF SECRETARY SINDH TO ISSUE ORDER FOR UP GRADATION OF SECRETARIES, STENO TYPISTS AND STENOGRAPHERS AS THE OTHER PROVINCES HAVE ALREADY BEEN ISSUED THE SAME ORDER TO MEET THE JUSTICE WITH CITIZENS OF SINDH AS PER ORDER OF COURT, PM AS WELL, PLEASE, PLEASE, PLEASE.


Bilal Qureshi Education dept 3 years ago

Sindh Govt nay stenotypist ka scale 12 say 14 jar diya ha or 14 say 16 kar diya ha upgrade kar diya good but Sindh Govt stenotypist ko office suerntendent kun nai karti jub kay rules bi gaye hue hue hain 1 year hugya ha tamam steno grapher ko seniority or educatin wise Office Superintendent kia jae plz tamam steno grapher sath day is Edcucation Secretary tak ye bat btai jae plz


Steno Typist Shaid Mehmood 3 years ago

Dear Sir, promotion ya upgrade kitnay saal job karnay k baad hogi ya BPS 14 he par retired ho ga .plz tel us sir


Aqeel Azam 2 years ago

I am serving in District Judiciary as Computer Operator in BPS-14. I also make demand from the concerned authority to upgrade the post of Computer Operator to BPS-16 because since introduction of Computers in offices especially in courts has decreased the work burden of stenos more than 80% and the same burden has now been shifted to Computer Operators. Over & above, the officers also give preference to give direct dictation to Computer Operators rather than Stenos in order to save time and to rapidly compile the document/order/judgement.


Manzoor Ahmad 2 years ago

Sir, Kindly send me the promotion policy of stenotypist.


mumtaz 2 years ago

Steno typist ke job mil sakte ha bad ma type short hand ka korse kar lie.


Ali Khan 2 years ago

Sir Please Data Input Operator (Bps-12) Government of Sindh ki post ko Upgrade Kiya jayee thanks


arooj fatima 2 years ago

please intimate me what is the upgraded scale of stenographer in federal government of pakistan


imtiaz 2 years ago

promotion of steno typist on PMAD in graudation basis like junior auditor made senior auditor steno graduate will remain in same position since 1997 and 98 while junior auditor matriculate promot to senior auditor and also j/auditor and s/auditor quailfy SAS exam and PIFA exam made AAO BPS-17 while steno bane from this exame lost sufficient time from PMAD steno typist


imtiaz steno 2 years ago

Sir KPO in PMAD promote from BPS-9 to BPS-16 as DEO while those kpo are junior in service and qualification and also Typist in BPS-5 also promote to Senior Auditor in BPS-16 while those are junior in service and qualification and also technical staff. Please on qulyfication base please promote steno to senior auditor and change the cadre


Muhammad Shaaban Mangi 23 months ago

Dear Sir. Would you remember that the government of sindh has allowed up-gradation to the clerical staff during the year 2007 from BS-05 to BS-07. But there arises question that a typist can be granted BS-07 who was initially appointed in BS-05? If yes, please let me know in the light of rules, whether a typist comes within the ambit of clerical cadre.


Stenotypist Zeshan 19 months ago

I Stenotypist Zeshan is working with defence force for last 20 years but unlucky I have no promotion enjoy during above narrated period. While LDCs, UDCs, Assistants who are juniors to me enjoyed several promotion in last 20 years and now are seniors to me. Promotion opportunities for a stenotypist in a government sector are not very encouraging. They enter in the job in BS-14 and most of them get retired in BS-14. It is injustice with stenotypists in Pakistan. Whereas Stenotypists are beneficiaries of the introduction of computers in the Government Sector. Earlier, they have had to type their work on typewriters and most of the stenotypists were suffering from shoulder muscle pain. However, introduction of computers has created much ease in their performance of job.

Job Description of Stenographers

1. To take dictation from his officer.

2. Get the print of the dictation.

3. To attend the telephone.

4. To manage private/important correspondence of the Officer.

5. Any other assignment that is given by the Officer.

They are responsible to above narrated work but their promotion is very rare. What is this?. For God, kindly prepare promotion policy of stenotypist and implementation on it. So that, they can also enjoy their promotion.


MUHAMMAD WASEEM 18 months ago

I WANT THE NOTIFICATION OF UPGRADE POSTS OF STENOGRAPHERS AT PROVINCE OF SINH ONLY ORDER NUMBER WITH DATE OF ISSUE


ali shah 18 months ago

Service structure of steno typist in federal employee


ali shah 18 months ago

if steno typist is how many qualified he will remain in the same scale until l senior will be promoted or retired.


usama 18 months ago

sir kindly anyone tell me what is the diffrence between stenographer and stenotypist ??? what are they works in governments officess??? plz tell me describe me breifly


firdousi0 profile image

firdousi0 18 months ago from Pakistan Author

nature of work of Stenographer and stentypist is similar except stenotypist work with junior officers and stenographer perform duties with higher grade officers like Grade-19 and above. Grade of Stentotypist is BS-14 and stenographers enjoy BS-16


Nadeem Ahmed Odho APS 17 months ago

APs ko 17 grad Karen


Ali Akbar Baloch steno-grapher Mohtasib Bln 15 months ago

We appreciate regarding P.M's approval for up-gradation summery of steno typists, stenographers and private secretaries.

But we pray if the same decision could be implemented in the provincial governments as well as.


Malik Imran 14 months ago

A.O.A

Sir, tell me, is the name of stenographer add in upgraded list or not?

and what is the next scale of steno typist and stenographer after up gradation. if the name of stenographer is not add in upgraded list then what will we do?


Stenotypist Ejaz 12 months ago

I Stenotypist Zeshan is working with defence force for last 20 years but unlucky I have no promotion enjoy during above narrated period. While LDCs, UDCs, Assistants who are juniors to me enjoyed several promotion in last 20 years and now are seniors to me. Promotion opportunities for a stenotypist in a government sector are not very encouraging. They enter in the job in BS-14 and most of them get retired in BS-14. It is injustice with stenotypists in Pakistan. Whereas Stenotypists are beneficiaries of the introduction of computers in the Government Sector. Earlier, they have had to type their work on typewriters and most of the stenotypists were suffering from shoulder muscle pain. However, introduction of computers has created much ease in their performance of job.

Job Description of Stenographers

1. To take dictation from his officer.

2. Get the print of the dictation.

3. To attend the telephone.

4. To manage private/important correspondence of the Officer.

5. Any other assignment that is given by the Officer.

They are responsible to above narrated work but their promotion is very rare. What is this?. For God, kindly prepare promotion policy of stenotypist and implementation on it. So that, they can also enjoy their promotion.


Hafiz Shahzad Haleem 11 months ago

now the Junior Clerks has upgraded from 7-11 & Senior Clerks from 9-14 and Assistants from 14-16 but the stenographers ignored. So, how the stenos upgraded.


Hafiz Shahzad Haleem 11 months ago

I am a stenographer but my basic pay scale is 12 why


javed 11 months ago

i am steno w.e.f 1999 in bs 12, government upgraded the post of steno bs 14 on 2011 end, now my service in steno is about 17 years, if the time scale letter is be implemented from the date of start as steno, there is a change to promote/upgraded in next step.


Muhammad Khalid Rahim Yar Khan 10 months ago

Muhammad Khalid

I am stenographer w.e.from 15-09-1982. I got selection grade BS-15 in 1996 now I still in BS-15.I have served 34 year service & my health has been deteriorated. I have became patient of Diabetic,Hypertention & Heart.But I am hopeless from Punjab Government.We stenographers badly ignored.The stenographer is equal to Senior Clerk. Wah what a decision taken by the Punjab Government.Although there is highly difference of of qualification between the clerks and stenographers.A clerk is appointed on matriculation basis & no condition of technical education whereas a stenographer is appointed on Intermediate or on Graduation basis with technical education Computer,Shorthand and ability.Please pay your attention & Stenographers may be granted scale No.17 .Do justice with the stenographers.


NazakatMinhas 3 months ago

I am also working with defence force for last 24 years but unlucky I have no promotion enjoy during above narrated period. While LDCs, UDCs, Assistants who are juniors to me enjoyed several promotion in last 20 years and now are seniors to me. Promotion opportunities for a stenotypist in a government sector are not very encouraging. They enter in the job in BS-14 and most of them get retired in BS-14. It is injustice with stenotypists in Pakistan. Whereas Stenotypists are beneficiaries of the introduction of computers in the Government Sector. Earlier, they have had to type their work on typewriters and most of the stenotypists were suffering from shoulder muscle pain. However, introduction of computers has created much ease in their performance of job.

Job Description of Stenographers

1. To take dictation from his officer.

2. Get the print of the dictation.

3. To attend the telephone.

4. To manage private/important correspondence of the Officer.

5. Any other assignment that is given by the Officer.

They are responsible to above narrated work but their promotion is very rare. What is this?. For God, kindly prepare promotion policy of stenotypist and implementation on it. So that, they can also enjoy their promotion.


Nazakat Minhas 3 months ago

Sir, if a Steno Typist perform duties with the officer of BPS-20 or above, what are the extra benefits policy for sad stenos.


Muhammad Haleem 7 weeks ago

I am APS in BPS-16 and serving in WAPDA from the last 11 years, but not upgraded as yet. Because I have not passed the DPE. My request is that to waive off this type of terms and conditions and granted me upgradation from BPS-16 to 17. It is pointed out that the DPE from BPS -5 to 16 has already been waived off as well as from BPS19 to 22 has also waived off. Unfortunately only from BPS-16 to 19 has been bound to clear the DPE which injustice in my opinion.

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