Explain the Need for keeping records and types of records-PTLLS

Explain the need for keeping records and describe the types of records you would maintain.

This sections relates one of the Theoretical assignments for PTLLS at Level 3. My assignment will be based on me looking to teach Science, Maths and ICT.

P.S: On a kind note, please do not copy anything submitted here and display them in your file. This has been published here, purely to help you gain an idea / understanding of what they expect you to write and how you have to write. You will have to relate to your own subject area, experience in your classroom and lectures while preparing the files. Thank you for your co-operation.

Theory Assignment 6

Keeping an up to date record of students is very important for a teacher, so that it enables the teacher and the student to reassess the teaching-learning relationship. Records indicate clearly what has been taught, the progress of the course, and helps identify the learners who need more help. Records tell us the complete history of the student through their course cycle, thereby facilitating proper guidance and support wherever necessary. It also provides information needed on ex-students by higher institutions or employers. It facilitates the supply of information to parents, effective monitoring of progress of learners, data needed for planning and decision making by service providers. It also enables the service provider to collate information for decision making by law courts, security agencies and other government agencies, when needed.


The different types of records maintained are:

1. Admission registers:

This register has details about the student’s entry and exit, details of education. It helps trace entry and exit of any student admitted in the school. It also provides personal and family background of a student.

2. Attendance registers:

This register records the presence or absence of a student on a daily basis. It helps identify student’s interest and problems and take administrative decisions; also helps identify sick students, absentees and regular students.

3. Personal files:

It provides complete information on the student like address, date of birth, next of kin information, previous qualifications and experiences, support needed, and all other personal details. It helps locate student’s relatives in times of emergency and provides details of any medication that the student is under.

4. Disciplinary records:

This ensures that proper procedure is followed in recording and reduces misuse of disciplinary procedures.

5. Assessment registers:

This gives information on the student’s academic development. It also reflects continuous assessment, performance in extra curricular activities. It also provides feedback for both teacher and student. It helps identify special needs.

6. Record of achievement:

This records the student’s academic performance on a weekly, monthly or on term basis. It helps to monitor students’ academic progress.

7. Action Plans:

It gives information on what a teacher plans to teach over a period of time. There are 2 action plans:

  • Subject action plan
  • Tutorial action plan

It also advices students of the pattern in which the subject will be covered.

8. Record of Work:

This record pictures how the teacher has planned to complete each subject based on the number of lessons. It helps the authorities to know what is being taught in school, and shows how and when work is done.

9. Assignment registers:

These records help the teacher keep track of the students’ involvement in the subject. It also helps teacher have an overview of the students understanding and involvement in the subject. It also helps bring out other talents hidden within a student.

P.S: On a kind note, please do not copy anything submitted here and display them in your file. This has been published here, purely to help you gain an idea / understanding of what they expect you to write and how you have to write. You will have to relate to your own subject area, experience in your classroom and lectures while preparing the files. Thank you for your co-operation.

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livingsta 11 months ago from United Kingdom Author

Hello kajiita godfrey, thank you for stopping by. I am glad that you found this helpful. All the best!


kajiita godfrey. 16 months ago

woderful information i like thiz.

Thanks shalom.

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