Quotation Letter
A quotation letter comprises the following details:
                                         • Sender’s address
                                         • Receiver’s address
                                         • Date
                                         • Dear Sir
                                         • Sub:
                                         • Ref:
o How you came to know about this company (through an ad / an exhibition/ catalogue/ another firm)
o What exactly you want : Name of the article / product
o Specification: quality(size, length, thickness); quantity (the number you want)
o When you want it
o Ask them to quote prices
o Ask for discount
o Ask for payment terms (cheque / letter of credit / DD )
o Mention the mode of transport
• Yours faithfully
• Signature,
• Your name

Regional Engineering College
Chennai 603001

18 Jan 2007
The Manager
Modern Electro Products Ltd
57 Peters Road
Chennai 600014

Dear Sir
              Sub: Quotation for Electonics Laboratory
          We are interested in buying some equipment for our electronics laboratory. Kindly quote your lowest rates for the following items, giving full particulars and technical details. Please send your quotation on or before 15 Jan 2007. The quantity we propose to buy is indicated against each item.
S.No                Description and specification of the item             Quantity required
1.                    Transistor BC 107                                                         2
2.                    Function generator                                                        3
3.                    Multimeter                                                                      4
4.                    IC chips LM 339                                                             3
5.                    IC Chips LM 7400                                                          2
6.                    Resistors TK, 5%                                                           2
                  Please indicate the terms and conditions regarding the following details:
♦ Earliest delivery time
♦ Guarantee period, and after-sale services
♦ Tax inclusion
♦ Packing and forwarding charges
♦ Discount rate
♦ Contract terms
                           We look forward to hearing from you at your earliest convenience.

Yours faithfully
Dr S Srinivasan
Prof and HOD of ECE

                                   Reply letter to a quotation:
Happy Home Departmental Store
Aringnar Anna Shopping Complex
Thirumangalam, Chennai 600101

21 Jan 2007
The Principal
Regional Engineering College
Dear Sir
             Sub: Quotation for office furniture
             Ref: Your letter dated 10 Jan 2007
           Thank you very much for your enquiry of 10 Jan 2007. We have great pleasure in submitting the following quotation for your consideration:
S.No              Item                   Description                              Net Prices
1.                  Office desk, Steel frame, with sunmica top        Rs. 4750
                     (60”x 40”x30) fitted with drawers on the sides
2.                  Revolving chair with cushion seats and             Rs. 3050
                     padded backrest. Standard size.

Terms and conditions:
1. Packing and transportation charges from our works to your institution are not included in the prices quoted.
2. Sales Tax is included in the price quoted.
3. Delivery will be made within 4 weeks of receiving the order.
4. 50% of the total amount to be paid as advance along with the order and the balance to be paid within 10 days of the delivery.
5. Quoted rates will remain valid for a period of three months.
                    We are looking forward to receiving your order and doing more business with you.

Yours faithfully
Vasanth P
Sales Manager.

Comments 105 comments

amelia 6 years ago

Thanks for posting this..Help me a lot! (:

gagan Khanna 6 years ago

FMCG ouotation letter

kohila 6 years ago

ur letter is very useful to me

181229 6 years ago

thank u very much for ur help

e-rol 6 years ago


bala 6 years ago

thank you very munch its useful me thanks lot

chirag hirpara 6 years ago

thank you very much its so useful to me

zahir 6 years ago

so many thanks

Noble John 6 years ago

thanks for adding the format

Surjya 6 years ago

Thanks for the same

SAGAR MINIYAR 6 years ago


ALEX RAYMOND 6 years ago

Like the measles, love is most dangerous when it comes late in life.

shangkala 6 years ago

thanks so much. Really helpful ;)

Sunil 6 years ago

Thanks ..

Mamun, Bangladesh 6 years ago

Thanks. It was helpful.

Gita D' Bala 6 years ago

Superb...Its vry useful..

Lebo Motloi 6 years ago

thanks you, i found this letter very useful. it has all i needed.

Rakesh verma  6 years ago

thank you

vgt_sayed 6 years ago

its a great statement,

Naveena 6 years ago

Thank you

sameer  6 years ago

thanks lot

ptrik 6 years ago

thx! Weer een verslag gemaakt:D

SARANNYA 6 years ago

thank u very much....dis information help me a lot

Jahangir 6 years ago

Very very thanx ,it is very helpful 4 me

mahesh 6 years ago

thank u very much....dis information help me a lot

Jimmy 6 years ago

Thank you very much... it helps a lot for a small business of mine!

teenu 6 years ago

thanks a lot....

arul kavi 6 years ago

thank you...is very helpful

abdulghani 6 years ago

thank you save my day

hari kumar 5 years ago

thankz for dis

rajan 5 years ago

thnkas a lot indeed for the informations

smruti 5 years ago

it help me a lot

Vicky 5 years ago

Realy proved very helpful

Rajesh Saini 5 years ago


It's very help full

chris g 5 years ago

thank you good one...

lll 5 years ago

it's good

Deepa Raju 5 years ago

it healp me lot

Lesi 5 years ago

It's Good thing



SasiKAnjilan 5 years ago

It was very good for me

shubham 5 years ago

this letter is useful for increasing my knowledge

Meetesh Patel 5 years ago

This is very use fulllllllllllllllll

Mohsin 5 years ago

this is very helpful

ahmad 5 years ago

thak you very much

ann marry 5 years ago

thanks it very useful

raja 5 years ago

thanks you very useful for me.....one more thanks

angeline 5 years ago

thank you so much, this as helped me more than i can say. thank u and keep it up.

Thamalshi 5 years ago

Thank you your letter help me a lot.

Hina singh 5 years ago

thank u so much.............................................

Vijay Vijan 5 years ago

Thanks It,s Very usefull.

Velan 5 years ago

made the job easy you can make this your profession.


nitika 5 years ago

thnx a lot ..........................great job

nitika 5 years ago

thnx a lot ..........................great job

Chikku 4 years ago


shanmugapriya.G 4 years ago

Thankyou for your help

Muhammad Farrukh Nadeem 4 years ago

very fine

maruti 4 years ago

Thank you

shiva 4 years ago

thank you for your help.very good

rajappan 4 years ago

thankyou very much

v.RESHMA 4 years ago


preeth 4 years ago

thaanks a lot

madhavan 4 years ago

Thanks U Very Much..............

vijaya naik 4 years ago

thank u very much , its very useful 2 me....

raju gogoi, dibrugarh 4 years ago

thanks a lot... its too useful to me

saranya 4 years ago

Really nicwe, it s most helpful for me..

vincent 4 years ago

Thanks for help

rabinarayan Behera 4 years ago

thanks ur letter sample very useful

narendra 4 years ago

Thanks for help

RAHUL 4 years ago


Chaminda 4 years ago

Thanks for ur help

GreptLapKarma 4 years ago

A proximité une coïncidence peu probable certainement malvenue jusqu'à dirigeants communistes de la Chine, chaque est tombé 64.89 points de lundi, correspondant d'une personne Numéros le 4, 1989 ce qui concerne les Je dirais que les hub impliqué entre Pékin. Présent dans de la Chine dans le monde animé microblog, "Shanghai Composite Index" soo ray-ban belgique

Alors incité certains utilisateurs temps pour à proximité de la "magique" la nature de la de cette , que sans aucun doute ne doit pas être en mesure de par rapport à chaque utilisant le net . lunette de vue ray ban

Je dirais que le commentaire offerts votre dont très Washington est tout simplement dans laquelle au souvent freins sur un plan proximité à succès attaque iranienne installations nucléaires de façon préventive.


RICHA 4 years ago


anna marie caro 4 years ago

hi please give me the best for for introduction on giving quotation letter to the customer with freebies. tnx

Sathish 4 years ago

Thank you....it help me lot.

sara 4 years ago

thank you its very easy and useful.........

Nathalie Daniel 4 years ago

I want to reply to a supplier that i accept / confirm the quotation he sent. how can i reply in a professional way

Desingraj 4 years ago

Thanks for your guide letter

Sim 4 years ago

wonderful piece of advice note. Many thanks you solved my problem

Ananya 4 years ago

helped me a lot ...thank you so much.....

Ravindra Shakya 4 years ago

thanks very useful

Yograj Chauhan 4 years ago

It help me lot and correct myself

Rahma 4 years ago

Great job

kirthesh 4 years ago

Thanks Friend

abhi 4 years ago

thank you very much

E.DINESH 4 years ago

thanks post like same

kousalya 3 years ago

its information useful to me

nissankadiazou 3 years ago

Thank you very much it helpful lot.

Great job

megala 3 years ago


Sushil 3 years ago

Thank you very much

Prakash R 3 years ago

Really very helpful to me

Sayed 3 years ago

thank you

okey 3 years ago

you are a guru. THANKS SO MUCH!!!

sulaiman 3 years ago

Thank you so much

Thanks for an elegant letter sample 3 years ago

Sara Bit Noor

Sai 3 years ago

This is what i expected and got it. Thank you dude

Meera M Rai 3 years ago

Thanks a lot...Very useful....

selvam 3 years ago

Thank u very much Tamil Selvi

DHARANESH 2 years ago


dinesh 2 years ago

Thanks a lot.......................................

sapna 2 years ago


kousar ali 2 years ago

Thanks a lot its very helpful for me

vinodkumar 2 years ago


sweta 2 years ago

Thank you soo much for your help

jerry 21 months ago

I love you yaaaaaar....thanks for help

karthik 19 months ago

thank you

    Sign in or sign up and post using a HubPages Network account.

    0 of 8192 characters used
    Post Comment

    No HTML is allowed in comments, but URLs will be hyperlinked. Comments are not for promoting your articles or other sites.

    Click to Rate This Article