Microsoft (MS) Word Shortcut Keys

Most of us use Microsoft Word all the time for various tasks. We type out letters, write articles, prepare drafts, among many other tasks. Much of this can be time consuming and tiring, especially if you have to use your mouse all the time to select text, copy and paste it, make sentences bold, etc. Using the mouse often can also lead you to develop serious debilitating conditions such as carpal tunnel syndrome and that could in turn impact your ability to work normally. For all the above reasons and more, it is always a good idea to learn keyboard shortcuts. In this article, I will talk about certain MS Word shortcuts that could help you save time and energy. Some of the more common ones may be known to you, but am sure there'd be a lot of shortcuts that you never knew existed or had the occasion to use previously. So, here is a list of shortcuts for Word that I use, some often; others, rarely!

List of 31 Useful Word Shortcut Keys & Their Functions

 

Shortcut Key
What it Does 
CTRL + C 
Copies the highlighted word or text you select 
CTRL + V 
This pastes the highlighted word or text you select  
CTRL + B 
Bolds the selected word or sentence 
CTRL + U
Underlines the selected word or sentence
CTRL + I
Changes the selected word or sentence to italic
SHIFT + F7
Doing this brings up the Thesaurus option
CTRL + Z
Use this to undo the last action performed
CTRL + Y
Opposite of above - redo the last action performed
CTRL + Enter
Creates a Page Break
CTRL + E
Aligns selected word or text to the center
CTRL + L
Aligns selected word or text to the left
CTRL + R
Aligns selected word or text to the right
F7
Runs spelling and grammar check
CTRL + SHIFT + G
Opens Word Count Statistics Box
CTRL + Backspace
Deletes one word to the left of the cursor
CTRL + DEL
Deletes one word to the right of the cursor
CTRL + [
Used to decrease font size by one point
CTRL+ ]
Used to increase font size by one point
CTRL + M
Used to indent selected text or paragraph
CTRL + X
Cuts the selected text or word
CTRL + SHIFT + 8
Shows hidden characters indicating spaces, hard returns, etc.
SHIFT + F3
Select text, Shift + F3 once, makes the selected word or text Initial Case. Doing Shift + F3 on the same selected word/text a second time, makes the selection ALL CAPS.
CTRL + S 
Saves the text
CTRL + N
Opens a new Word document 
ALT + F4 
Closes the Word document  
CTRL + D
Opens the Font window, where you can change the font, font style, font size, etc.
CTRL + P
To print a document.
CTRL + A
To select all text in a Word document.
CTRL + F
Opens the 'Find and Replace' dialog box.
CTRL + K
To insert a hyperlink.
CTRL + ALT + I or CTRL + F2
To preview a document.

Well, there you have it folks - a list of 31 useful Word shortcuts that could help save a lot of your time and effort. Mastering these should be your goal and once you have done so is when you can see improvements in your speed. It is definitely worth trying out a few of these shortcuts and find out just how much time and wrist pain it saves you over time!!

Copyright © Shil1978® 2011 - All Rights Reserved

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12 comments

marcofratelli profile image

marcofratelli 6 years ago from Australia

I knew the first 8 and a bunch in between. I'm surprised I didn't know most of these though, I thought I was pretty good!! :)


Shil1978 profile image

Shil1978 6 years ago Author

Hi Marco, thanks for dropping by!

We all think we are 'pretty good' - don't we? But, there is always something that is new to us. Glad you learnt something new today :)


advisor4qb profile image

advisor4qb 6 years ago from On New Footing

Oh, how cool! I knew a few of these, but I did not know all of them. Thanks!`


Shil1978 profile image

Shil1978 6 years ago Author

Thanks advisor for dropping by, glad you liked it!!


mikicagle profile image

mikicagle 6 years ago from Oklahoma

This is awesome-thanks so much


Jen's Solitude profile image

Jen's Solitude 6 years ago from Delaware

Thank you, I look forward to using these shortcut keys.


Shil1978 profile image

Shil1978 6 years ago Author

Thank you Jen & Miki for dropping by, glad you both found this useful!!


Lamme profile image

Lamme 6 years ago

I use MS Word all the time, but there are several shortcuts here I wasn't aware of. Thanks!


Shil1978 profile image

Shil1978 6 years ago Author

Thank you Lamme for stopping by and commenting. Glad you found this hub helpful. Thanks again for visiting!!


dorcas01 5 years ago

Gud it's awesome. keep it up


cal 4 years ago

Thank you so much, I learned so much new today! But, I was wondering what is the shortcut for the drop caps!


Shil1978 profile image

Shil1978 4 years ago Author

Hi Cal, if you mean how you can make a word ALL CAPS versus initial caps - the shortcut is Shift + F3.

Select the word to ALL CAP or initial cap and press Shift + F3.

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