Tips for How to manage your time.
The smart way - Start it, NOW
Organise your day better
Time management is an Art. The ability to manage time is often what separates the good and the poor managers, as well as individuals. Before we can effectively organize other people, we have to be able to organize ourselves. Yet few of us manage time as well as we should.
Where we fault is, " We tend to do the interesting job rather than the priority tasks we know we should attend to first".
We take more work than we have time for. We spend time solving problems for other people, when they should really be thinking for themselves. Here are some techniques to help you organize your day better.
Don't do this never try to carry it on your shoulder
Make a chart PLAN - First thing First
- One way of making better use of your time is to stop doing those jobs which can be delegated. Get rid of work that can be done by one of your staff.
- Define your main goals and prioritie
- Check in detail how you spend each working hour in an average week.
- Spend your time managing, rather than doing.
- Spend your time on those things which only you can do.
- Use your secretary or assistant to keep unwanted visitors out.
- Say "NO" more often.
- Make appointments and see that people keep to them.
- Arrange for some uninterrupted blocks of time when you have an important or difficult task to do.
- When you meet someone, keep pleasantries to a minimum.
according to the priorities make a to do list
11.Concentrate on keeping to the point in a discussion or conversation.
12.Encourage staff to think for themselves.
13.Ask your secretary to deal with telephone interruptions, and where appropriate, divert calls.
14.Have a set time of day for making/receiving telephone calls.
15.State firmly that you will call back when convenient.
16.Be brisk and decisive when telephoning.
17.Do not call a meeting if you cannot state the purpose, make sure what you want before organizing a meeting.
18.Cancel any regular meeting if there is no business to discuss.
19.If you call a meeting set a time limit and stick to it.
20.Make your point brief, avoid talking too much.
22.Do unpleasant tasks first, you will feel better afterwards.
23.Do not try to do too much at once.
24.Set yourself deadlines and stick to them.
25.Be realistic in time estimates.
26.Many people underestimate the time they need to complete a task.
27.Get rid of reading material you do not need.
28.Learn to skim read.
29.Study a text only if it is really important.
30.Encourage your staff to write briefly and clearly.
31.Do not write when a telephone call will do.
32.Write brief replies on memos you receive and return them to the sender.
33.Avoid individually typed acknowledgements.
34.Set aside some time each day to deal with urgent correspondence.
35.Try to clear your pending tray daily.
36.Set up a filing system with a place for everything and everything in its place.
37.Handle each piece of paper once only. Act on it, file it, or throw it away.
38.Tidy your desk before you go home at night.
Follow these tips for Time is so precious and the basic brick for success
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