Content Management is a necessity and important for the companies. Companies need to store the content as intellectual property. If the content management is more for the business side of the organization, the sales/pre-sales or Marketing and needs to be produced in documents as proposals to the prospective clients, the RFP Machine is an apt tool for it. Every organization creates RFP responses not one or two, but several in a month. Every time a response is being created it involves a lot of time of the SMEs who should be concentrating on their primary responsibilities and contribute to the sections that needs an experts’ response. The Proposal development team tends to use the SMEs’ time for the questions that can be answered by looking into the previous responses. But, using the content from the previous responses doesn’t solve the problem as the content might be outdated and when the prospective client company reads the response, they don’t get the capabilities that our organization can provide. In this scenario, a content management tool such as the RFP Machine can solve the proposal complexities and reduce proposal turnaround time.

Enhanced Features:

RFP Machine functions as a Repository that has the intelligence to do data mining/analysis and send the reports to the assigned content owners/reviewers and users on a pre-defined timely basis. The documents are stored in MS word format and give the authors the comfort of working on an .rtf document that has the same features of MS Word.

The collaboration feature helps to manage the response while having multiple team members working on the document. This enables Proposal Managers to project manage the tedious, unruly process into a streamlined process that focuses on efficiency, agility and accuracy.

Spreadsheets: Compliance Matrix is that one component of the RFP that really gives a hard time to all who is working on it. With the Spreadsheets feature in the RFP Machine, importing and exporting MS excel is easy and takes minimal time compared to doing copy, paste and cell alignment….

Ease of use:

The RFP Machine is an intelligent way of replying to RFPs, RFI and Proposal document with its automated reply mode. What you need to do is import the RFP in the RFP Machine database and selects the word or question in the RFP and click on the search button. The Machine will do a database search of the keyword/question and get the results on your finger tips. Click on the reply button and the answer will be generated automatically in the response document.