English conversations - business letter writing

Improve English Speaking through everyday conversations about business letter writing

I have written a detailed book English conversations for all occasions, to learn English as Foreign Language.

This tutorial everyday conversation about business letter writing has been prepared from my well known book English conversations for all occasions, which I wrote for Indian students to improve everyday conversations..

English Conversations for All Occasions is a unique book of its kind, specially written to help Indian student. A quick look at the titles of the lessons would convince the reader that the book has been prepared by visualizing all types of situational conversations which may confront any man or woman in his daily activities. Whether one converses with his family members or moves about to mix in society, he will not feel tongue-tied for want of appropriate words or expressions. In a post office or barber’s shop, at a hotel or taxi stand, every person who has read this book, will be able to speak in English fluently and with confidence.

Good knowledge and satisfactory conversation drill is important in English speaking. This Tutorial would not only prove an asset to the reader in his daily life, but also on special occasions like interviews for jobs, etc. He would be able to face the interviewers with equanimity and confidence.

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English conversations -business letter writing

Ranjan’s job with Technical sales involves business letter writing & answering every day. “Technical Sales” had advertised for students tojoin a coursethat the company is going to run for management openings

Ranjan Niren, what new business letter you are writing this morning?

Niren I am drafting a sample letter to be written to all the dealers.

Ranjan I was wondering whether you could help me out with answering some of these letters that I’ve been receiving for our management training course, We have to send them blank application form.

Niren Is there any problem in writing letters or sending theblank application forms.? Are there too many queries for you to deal with?

Ranjan It isn’t only the volume of letters that have to be answered that worries me, what is a greater nuisance is trying to find out who has written the letter, which department it pertains to, and what exactly the letter writer wants. It wastes so much of my time.

Niren Yes I know. So many people seem to think they have to tell us their life story and all the orries of the world in addition to all their achievements, while writing letters. They do not know business letter writing.

Ranjan I have a good mind to make out a sample letter and post it to all those who want admission or are asking for details of the course. Have a look at this sample letter ..

Niren (Reading from Ranjan’s sample letter).

(1) Please state your full name, address and date on the top right hand corner of the letter paper. (2) Below that, on the left hand side, please state letter address , the designation of the person concerned and his address. For instance. “Director of Courses” or “sales Executive “; Technical Sales, New Delhi. (3) After the customary form of greeting, “Dear Sir”, please add a line as to the subject of the letter and underline it, before continuing with writing letters. For instance, management training course 1978 or spares for brand Citu lighting systems.

Ranjan You see. If all this information was given in an orderly manner, it would be much easier for me to handle the filled in application forms. with efficiency and ease.

Niren Moreover, applicants & officials writing business lettersshould be advised to keep to the point and concise writing. All the news about the weather, family health and the state of mind of the writer should be kept out of business letter writing.

Ranjan Yes. quite right. Personal information should be included only in private letters written to persons with whom one in intimately acquainted.

Niren Is that to say that if a person is seeking a rebate in fees charged for the course on the ground that his father is ill and his mother is the only earning member of family, such information should not be included informal letter?

Ranjan That is not what I mean. If a person is seeking a concession, the grounds for the request should be stated briefly. A long involved story is not going to help the writer more than a simple statement and verification of the facts.

Niren How about the job candidate mentioning his qualifications in the application form?

Ranjan In case the candidate has a doubt in his mind about whether his professional qualification or adequate in respect of the requirements of the course, he could make a direct inquiry and also state his present academic status. But he should not try to convince us that though his education qualifications are not up to the required standard, yet he feels confident that he would stand first in the course.

Niren Have you made out a sample letter?

Ranjan Yes, It reads like this.

RAKESH SAKSENA,

B 24/76, Hauz Khas,

New Delhi-110021,

7^th Jan. 1990.

To

The Director of Admissions,

Management Training Course,

Technical Sales,

New Delhi.

Dear Sir,

Admission for the Management Training Course 1990.

This refers to your advertisement in the Times of

India, dated 1^st Jan. 1990. I wish to enroll for your

Management Training Course. Please send me the application

forms for admission and any other relevant

information. Enters space My father’s income is below Rs.1000 a

month. I will be grateful if I could be given some

concession in the fees charged.

I have done my graduation, but the college I

attended is not recognized by the University. Please

let me know whether I would be eligible for joining

your course for management trainees.

Thanking you,

Yours faithfully,

Rakesh Saxena.

Niren I think that’s fine. Go ahead and get copies of the sample letter cyclostyledand send them off.

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