Have you ever received a disappointing reply to a job interview that you attended? Now imagine having the responsibility to write a letter telling someone that their interview was unsuccessful. Letters delivering bad news are very hard to write. Many companies have standard templates which they simply customise and use. Here are two sample reply letters for sending to people who have not been successful at job interviews. These types of letters can be changed depending on the career and the content of the interview. Sometimes companies just send a simple one-paragraph letter saying the candidate’s job application has not been successful.

Click here to learn to write effective letters. Additional job-related letter samples are available here.

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Job interview reply letter 1

MR Bond
24 Drove side Drive
Cars Lane
Los Angeles
CA 25364

Dear Mr Bond,

Thank you for attending an interview for the position of sales assistant in the marketing department of our company.

Unfortunately, you were not successful on this occasion. After careful consideration of all the candidates who attended the interviews, we have decided to offer the position to the candidate who seemed most qualified and appropriate for the position. We know this is very disappointing news for you but we hope that you will soon be able to find a suitable position in other departments of our company or elsewhere.

To find out about other job opportunities, please visit our website where available jobs are posted weekly or call our Telephone Hotline at 123 123 1234 on Mondays and Thursdays. If you have any questions or concerns, please do not hesitate to contact the Employment Office at 123 123 1234.

Thank you for your interest in the sales assistant position within our company  and I wish you success in your search for a suitable position.

Yours Sincerely,

Signature
Your Name

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Job interview reply letter 2

MR Bug
House Number 10254
Drove Side Drive
Cars Lane
Los Angeles
CA 25364

Dear Mr Bug,

Thank you for attending an interview for the position of  IT Assistant in the Computing Services department of our company.

Unfortunately, you were not successful on this occasion. I wish you success in your search for a suitable position elsewhere.

Yours Sincerely,

Signature
Your Name