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Online Time Tracking Tools to Manage your Time and Business Better

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By CommerceCat

Tracking your time can help improve your business

Tracking your time is essential for anyone who works on billable hours but anyone in business will benefit by better costing and managing their time.

There are now a number of online tools that try to make managing time much easier. Here are some of the better ones I've found...



Harvest

Harvest is one of the most well known of the online time trackers and it's really more than just a time tracker, it allows you to make easy invoices and even track your expenses. There is also a widget that you can install on your Mac or Windows computer (Vista or with Yahoo Widgets) that lets you track your time without having to go online.

If you use Basecamp then Harvest can integrated with it.

There's a 30 day free trial (and you don't even have to give them your credit card). After 30 days, you can stay on a free plan for 2 users and 4 projects and unlimited invoicing. Otherwise plans range from a 1 user plan at $12/month to $90/month for 10 users.

A big turn off is that SSL security is only available with a $90/month plan but that seems to be a common "feature" in online tools.

If it's all too much and you're in the first year of business, Harvest have a new founders program that offers a free year's subscription.


Cashboard
Cashboard

Cashboard

Cashboard has been around for over 2 years which is a relatively long time in web apps.

It is similar to Harvest in that it is a lot more than a time tracking tool - it lets you create quotes and invoices, accept online payments via Authorize.net or Paypal. It also lets you manage employees and sub-contractors without them seeing details about the project management or financials.

It has good support for international businesses and there is a widget available for both Mac and Windows computers.

The plans start at $6 and go to $140/month. It's good that all plans have the same features including SSL security. Not so great is that projects are limited according to plan with the Solo plan only having 3 active projects which effectively renders it useless to most freelancers. There is a decent free account to try it out. They also offer a 30 day trial.


14Dayz
14Dayz

14Dayz

Click edit above to add content to this empty capsule.

14Dayz is great for managing teams of people as all plans let you have unlimited people. It allows you to have multiple projects each with categories and sub categories. There is the option to export to PDF and excel

The free plan allows you to manage 4 projects with 10 categories which may be all you need. Paid plans range from $5 - $99.

It looks very professional and features drag and drop. However, I'd like to see SSL security and exporting to excel on all paid plans.

88 Miles

88 Miles is quite a simple time tracker but it does what it does well and exports to csv and xml (you can open it in Excel). It hooks up with Saasu so you can create invoices from your time sheets.

I also like the way 88 Miles has set up its pricing - it is one of the fairest I've seen. All plans have the same features including unlimited projects - the only difference is number of users. A solo operator pays $5/month and a micro business with 3 people pays $12 with the price increasing based solely on number of people tracking their time.

88 Miles
88 Miles

Toggl
Toggl

Tick

Tick is a very polished offering. It can be integrated with Basecamp and exports to csv (to open in Excel).

The tick philosophy is to see time as inventory and to manage that inventory well. Hence it encourages you to allocate time for projects and which it will call your project budget. There are plenty of reminders to let you know how much of your time buget is remaining. Learning this principle is worth the first month's fee alone.

The plans are fairly standard, a free trial of one project then plans starting from $9 to $79, if you want SSL security you'll have to go to the $39 Med Biz plan. My main gripe is that the freelance plan only allows 3 projects which makes way too many assumptions on how freelancers work.

Tick Project Detail
Tick Project Detail

Toggl
Toggl

Toggl

Toggl lets you set billable rates by the project, client or project team member. You can also cost projects as a set fee. There is an embedded timer that you can pop out into its own window. Alternatively there is a free widget (Windows only) for your desktop.

All versions, including the free one lets you export PDFs and .csv files.

I'm a big fan of Toggl's pricing - all features for all paid plans and price only depends on number of users. There's a decent free trial then paid plans start at $5 for solo to $99 for unlimited staff.

Basecamp

Basecamp is primarily an online project management tool - however their $49/month Plus and higher accounts let you log time on tasks or generally. It's a simple add on but it may just be enough if you don't need anything too fancy.

Log time via the Basecamp task interface
Log time via the Basecamp task interface

SlimTimer

SlimTimer uses a very useable web popup to track your time. It lets you enter the tasks you plan to do and clicking on a task will immediately start a timer - this is great for people who like switching from different things or a job that is very reactive.Checking the tickbox means that the task is complete and it gets moved below the active tasks and can't be clicked on. This is illustrated below.

If you need to time multiple projects at once for whatever reason, slim timer lets you have more than one window open at a time. On the main dashboard, you can run reports and print out them directly or export them as .csv for Excel.

The price is currently free.

Slim Timer showing an active task (left) and a finished task (right)
Slim Timer showing an active task (left) and a finished task (right)

Your Experience

If you have any recommendations or experiences, please let us know in the comments. Thanks!

About the Author

CommerceCat is an IT consultant and runs her own business. This is the fourth hub in her series of 30 Hubs in 30 Days. She is new to both HubPages and Twitter so if you are on either please friend her! (Her Twitter name is websmallbiz)

Comments

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Rick  says:
7 months ago

I have always told you... you are an "information station"! I would gladly pay a nominal fee per month for this valuable content on a regular basis!

Thanks so much for time trying to make life easier!

CommerceCat profile image

CommerceCat  says:
7 months ago

Thanks Rick! Glad you like the work! :-)

Lissie profile image

Lissie  says:
7 months ago

slimtimer is great Ive been using it for a few weeks and it in unintrusive and actually easy to use

CommerceCat profile image

CommerceCat  says:
7 months ago

Thanks Lissie for the recommendation - I love its price... free! :-)

belief713 profile image

belief713  says:
7 months ago

Definitely going to be checking these out; Officially bookmarked. Thanks for sharing your finds. I'll also check you out on Twitter.

CommerceCat profile image

CommerceCat  says:
7 months ago

Thanks so much belief13! Much appreciated!

ripplemaker profile image

ripplemaker  says:
7 months ago

Hello, hello, hello CommerceCat!  Gosh, there is so much to learn from the internet esp. for a person like me.  LOL  Yes I still get lost a bit.  As your friend Rick says, you are an information station.  Thumbs up for a great hub.

Have you heard of the HubNuggets?  Why this hub has been officially chosen to be one of the hubnuggets nominee for this week.  Check this out by clicking this link: http://hubpages.com/_143/hub/Time-for-The-Nugget-A

Patty explains it all there and very well too.  So you can promote your hub (oops but not in the hubpages forums okay? It is a no-no to start a thread by promoting one's hub.) and email your friends, call up your neighbors and tell them to vote for your hub. Twitter it too!  

Enjoy the hubnugget fun and good luck! :D

 

John  says:
3 months ago

Also check out Intervals, a great time tracking app.

Nick  says:
3 months ago

Make sure you check out Paymo Time Tracking & Invoicing(http://www.paymo.biz), it's free for small businesses.

toplister  says:
3 weeks ago

HourDoc is another tool for Time Tracking. http://www.HourDoc.com is right treatment for time and labor management processes has to be an easy-to-administer and affordable solution for Freelancers, supervisors, employees and HR and payroll managers. They offer free application to companies less than 50 employees. You must Try it!

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