How to Format Kindle Book in Microsoft Word?

Without clean formatting, your Kindle book will look messy in Kindle. There are several issues that you need to remember to avoid creating a messy looks of your Kindle content. Before going into the detail description, it is worthy to take a quick look at the steps that are required to publish a Kindle book.The steps are:

  • The first step is to write the contents and organize it in word editing software such as Microsoft Word.
  • Once you finished writing your contents, you need to convert it not HTML file. You can easily convert your MS Word file into HTML using the save as option. Do not forget to save your file with HTML, filtered format.
  • Once you have a HMTL file of your book, you can directly upload it in Amazon’s Kindle publishing site.
  • After uploading, you need to preview your book because formatting errors in MS Word creates messy HTML code, which creates mess with the looks of your contents in the Kindle.

kindle publishing process
kindle publishing process

Therefore, you need to make sure that your MS word file is formatted correctly. The following are the steps the will make sure that you have formatted your Word in a proper way.

  1. Delete all the extra spaces.
  2. Delete all the tabs.
  3. Delete additional paragraph breaks.
  4. Remove any section breaks, if there is any. There will be only one section in your Word file.
  5. If you already have section breaks in your Word file, then replace those breaks with page break.
  6. Use page break at the end of each chapter.
  7. Use page break at the beginning and end of each full page images
  8. Avoid applying text formatting such as making the fonts bold or colored. Apply text formatting using the Style option of the MS Word.
  9. Remove footer, header and page number. Kindle does not need a page number.
  10. Delete any blank pages in your word file.
  11. Do not add any cover page image on the word file since you need to upload your cover page image separately.
  12. Do not make any diagram or any illustration with MS Word. Instead, save all of your images as JPEG format.
  13. Do not copy and paste your image file directly in the word file. Use the Insert option of MS Word.
  14. If you have to add numbered list then it is better to use number alignment for listing items, and keep the text alignment left.
  15. Do not make any changes to the body texts with Font changing option in the Word. Instead, use the style option.
  16. Once you set the margin for your document, do not change it. You book will look better if you set the same size margins all around, ideally 1”.

Formatting procedures

How to delete blank pages in MS word?

If there is a blank page at the end of the word document then click on the empty space between the two pages: the space between the last page and the second last page. You will see that a line has replaced the empty space. Now, take your cursor in the last page and press the delete button of your keyboard to delete the blank page. If you want to delete a blank page at the any location other than the last page of your Word file, then go the page that you want to delete. Next click on the empty spaces between two pages to hide spaces between two pages. Then click on Replace icon in the ribbon and click on “Go To”. After that type \page under enter page number. Finally press the delete button to delete that blank page.

delete a blank page in ms word
delete a blank page in ms word

How to delete extra paragraph breaks:

Click on the replace icon in the ribbon. Then type ^p^p under the “Find What” box and then type ^p under the replace box. Finally click on replace button until there is no extra page break left on your document.

delete paragraph breaks
delete paragraph breaks

How to delete extra double space?

Use the replace button to replace all double space with single space. On the “Find what” of the replace box press the space bar two times. Next press space bar only one time in the “replace with" section.

How to remove extra tab?

Use the same replace bar to remove extra tab. In the find what box type ^t and keep the replace box blank. Next, click on "Replace".

How to add table of contents?

From the ribbon, select references and then click “Table of Contents”. Next, select “Insert Table of Contents”. You can deselect the option “show page numbers” since Kindle book do not need any page numbers. The contents or heading that you want to show in the TOC (table of contents) need to be selected as Heading. The heading option is in the Styles section of the ribbon.

Once you are done with formatting, you need to preview your book in your computer. Though you can always preview your book by reviewing, it is better to preview it in your computer. To set up book preview option in your computer, you need to download two pieces of free software from Amazon: one is Kindle preview and the other one is kindleGen. You can get both the software at Amazon’s kindle format 8 page.

create table of contents in ms word
create table of contents in ms word

Remember that the Kindle previewer may not generate the right view of your book. It is better to download Kindle for PC and open your book with it to get a comprehensive preview of your formatted book.

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Comments 6 comments

Ceres Schwarz profile image

Ceres Schwarz 3 years ago

This is very useful for those that have to format their Kindle books. The images you included also help to visualize things for the readers so they can easily follow along on what to do and how to properly format their Kindle books in MS Word.


andromida profile image

andromida 3 years ago Author

@Ceres: Thank you so much Ceres for stopping by.


Glenn Stok profile image

Glenn Stok 2 years ago from Long Island, NY

I actually did it the hard way. I have two books on Kindle and I worked on the HTML code directly. But I do HTML programming for my web site, so I'm used to it. I wonder if Word makes tables that Kindle can handle. KDP claims that Kindle does not support tables, but I was able to get one to work. If I do another book, I may try converting from Word. And I'll follow your steps.


viking305 profile image

viking305 2 years ago from Ireland

Very useful article about getting your book ready to publish with Kindle.


andromida profile image

andromida 2 years ago Author

@Glen Stock: Thank you so much Glen for stopping by.I have published three Kindle books using Microsoft Word and I never faced any problem converting my tables with MS Word.


andromida profile image

andromida 2 years ago Author

@viking305: Thank you so much Viking for your feedback :)

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