How to Write Letter of Recommendation (Sample Letters)

What is Letter of recommendation?

Letter of recommendation is a formal document in which the writer analyzes the capabilities, abilities and characteristics of the person being suggested in terms of that person's ability to perform a particular function or task. Recommendation letter are almost always specifically asked for to be written about someone, and are therefore resolved to a particular requester.

The most typical situations are:

When an applicant is applying for a job, he may need a recommendation to support his application.

If an interviewee gets the job offer, he may need to provide a recommendation letter before the agreement can be finalized.

A student applying for an educational course often needs a recommendation letter to back up his application.

A student applying for financial help will often need to provide recommendation letters.

Companies may use recommendation letters as recommendations to their reliability and capability to bring out a job well.

Tenants may need to show their landlords a recommendation letter, testifying to their good financial position. (This could be from a previous landlord or present employer.)

Before you decide to write recommendation letter

If you are requested to write a recommendation letter for a job applicant, a student or an organization, consider whether you can properly do so. It is a huge responsibility and should be taken very seriously. Before you accept to write, make sure you clearly know for what the letter will be used for who will be reading it. Also, always make sure what kind of information is expected from you.

If you think that you cannot properly covey the necessary details, then go for signing the letter drafted by individual who is requesting the recommendation. This practice is very commonly used and often performs well for both events. However, before you sign the letter drafted by someone else, make sure you read it first and the letter goes with your true opinion. Also, always keep a copy of the document for the record.

How to write a recommendation letter?

Use a formal letter writing format

Letter recommendation is a formal document and should follow the same general guidelines and rules that of a formal document.

  • Write your address and date on the extreme right —spelled out.
  • Under that, on the extreme left, mention the recipient's name and address.
  • Start the letter with a formal business greeting. Ex:
  • Dear Ms. John
  • Dear Sir or Madam, (if recipient's name is unknown)

Write the recommendation letter

Start with a brief reasoning of your recommendation, how so you know each other, and explain how well you know the person you are recommending. Mention your own credetionals, as well. If you are the head of the department then your recommendation is considered more impactful then if you are peer of the applicant.

For example, "I strongly recommend Eileen for the post of project development manager at XYZ Organization. As an assistant manager, Eileen worked for me straight from April 2009 to June 2012. We successfully finished several key tasks, and I got to know him really well during this time.

Be particular about the candidate's qualifications.

Explain what the person has done using particular situations and examples, don’t just explain it generally.

For example, don't say “William did an excellent job, and made life simpler for everyone." Instead use "William’s innovative understand of data source structure, along with a natural feel for UZ design and, personal strategy to his in-company customer platform considerably enhanced the efficiency of our organization's creative, merchandizing, and editorial departments . His strategy to handling program assistance, servicing, and training was extremely expert and significantly well known, both by end customers and by the expert team.

Do comparisons

To give weight to your recommendation, go for comparisons so that the reader can find a solid base to comprehend why you are suggesting this applicant.

For example, "Michael's work has always been outstanding; in fact he is one of the most talented individual that I have worked with in the last 5 years at XYZ organization.

State your recommendation clearly.

Being short and direct would make your recommendation look more valid to recipient, and will make your recommendation more clear and effective.

For example, don't say, "Kate is surely well qualified for your organization and will be an excellent addition to your team." This sounds like a form letter, which will perform against the applicant. Say instead, "Kate has the expertise set, achievements, and passion that will help XYZ Organization achieve its objectives."

Don't be too precise.

If the recipient recognizes a fast observe of one or two brief sections, he will think that you really do not have a lot to say about the applicant—either because it seems you don't know them very well, or because you don’t think highly of them. Don't stroll, so do highlight your key factors.

Make it active.

Add a punchy line to each paragraph; effective statement of the candidate's features or personality.

For example, don't say "Over the years, I have been happy to look at the continuous growth of Elieen abilities." Say instead, "Eileen skills have grown immensely in the last few years.

End the recommendation affirmatively.

Recommend the applicant once again in the end and, if appropriate, encourage the receiver to get in touch with you.

For example, say, "Because of all these qualities, I think Eileen will create an excellent addition to your group. If you have any concerns, feel free to contact me on the mentioned address”.

Use formal closings and your sign at the end

Thankyou,

  • Sincerely
  • Best regards

Letter of recommendation feedback

If you're not sure that you can write a good and effective recommendation or if your recommendation letter is very important for the applicant’s application then ask for help from a reliable co-worker who may also know the applicant. Your image and reputation might badly affect if you recommend a wrong person so always go for feedback first before recommending the person to someone else.

Letter of Recommendation Writing Workshop

Sample Letter of recommendation

                                                                                                                  David Johnson
                                                                                                                   123 A Street
                                                                                                           City center, NY 12322

                                                                                                               January 22, 2012

John Smith

345 B Street

City center, NY 12322

Dear Mr. Smith

I am writing this letter to strongly recommend Sharon West man for your program .I know Sharon from the last four years. She came to my office four year back as an intern. It was Sharon West man’s passion, good verbal skills and professionalism that impressed me and I hired her as a client support rep within JRW Inc.'s contact middle four years back. During the two years she worked under me (I have since shifted on to a different department), she consistently showed all these qualities confirmed and I heartily suggest her for your program.

Sharon is efficient, devoted and always ready to work and accept challenges. the way she handles capability upset or disappointed clients is remarkable, and it is because of her this quality of handling clients so well in this area that I have always requested her to guide new workers in the contact middle. Sharon multitasks successfully and is able to handle heavy workloads and yet delivering the work on time. She continually met or exceeded all every week contact middle metrics (including client care, contact quantity and response time), and her daily reports were accurate and detailed

Sharon's leadership quality, ability to work in a team, bringing in new ideas, working with little guidance and dedication and commitment towards client were her biggest strengths. Sharon was of great value for my organization. I consistently received praise from clients for Sharon’s never ending support, professionalism, reliability, and commitment.

Organized and persistent, Sharon quickly discovered technology systems and software that were different to her when she first started with JRW, and she also joined optionally available professional-development workshops arranged by the the company. She is seeking an associates level in business through night sessions at ABC Group College.

Sharon is a persistent, top-performing client support expert. She has my strong recommendations, and I am happy to provide more information if you require further details. Feel free to contact on the mentioned address.

Sincerely,

David Johnson

Field Service Manager (former Call Center Manager)

JRW Inc.

(555) 555-5555

Sample Letter of recommendation - Sales Job

                                                                                                          
                                                                                                                  David Johnson
                                                                                                                   123 A Street
                                                                                                           City center, NY 12333
                                                                                                  

                                                                                                               January 23, 2012

John Smith

345 B Street

City center, NY 12333


Dear Mr. John


I am writing this to strongly recommend to Cruz Thompson for the position of Sales Head at ABC Organization. Cruz has worked as sales manager at XYZ organization from February 2010 to January 2012. During this time, Cruz consistently amazed me with his dedication and hard work. He worked directly under me and I came to know him very, closely so I completely understand his abilities.

Cruz’s amazing ability to understand and predict future client’s demands has let him succeed in sales. His remarkable ability to know what the consumer wants before they tell him makes clients understand him. His flexibility also allows him to easily make variations if the consumer changes their mind about something at the last moment.

While at XYZ, Cruz handled to offer our product to several clients who had been on the Fence about seeking to buy our products for decades. Cruz ‘s excellent relationship with the clients and persistent determination to always create the consumer satisfied made him to become the number one sales manager at our business for two years in a row. He has always achieved and sometimes exceeded the target given to him. Cruz consistently showed all these qualities confirmed and I heartily suggest her for your organization.

Cruz is also able to work efficiently in a team, keeping everyone together and boosting the morale of the team. Cruz’s leadership quality, ability to work in a team, bringing in new ideas, working with little guidance and dedication and commitment towards client were her biggest strengths. Cruz was of great value for my organization. I consistently received praise from clients for Cruz’s never ending support, professionalism, reliability, and commitment.

He also participated in leadership and interpersonal skills workshop which greatly helped him .I was so impressed to see the change and growth in him that I requested him to guide the new staff in the XYZ organization, which helped are organization to better connect with clients. I have watched him grow and improve during the two years he worked for our organization.

With his abilities, versatility, and commitment, Cruz will prove to be excellent sales Head for ABC organization. I am sure he will be a great addition to your organization. I will be more than happy to provide more information if you require more details. Feel free to contact on the mentioned address.


Sincerely,

David Johnson

Sales Head

XYZ organization.

Graduate School Sample Letter of recommendation

                                                                                                                        Dan Joe
                                                                                                                     123 A Street
                                                                                                           City center, NY 12333
                                                                                                                January 23, 2012


John Smith

345 B Street

City center, NY 12333



I highly suggest Gloria Cruz as a candidate for graduate school. I have worked with Gloria in my position as Selection committee head, Eagles College.

During her time at Eagles College, she was responsible for various task student; Gloria was employed in various roles such as educating a art gallery system to 4th quality sessions in the Saratoga Rises School Region, training students and adults to drive horses, and organizing horse shows. She handled all these tasks with great effort and with a very positive mind-set.

Gloria is very sharp and smart girl when it comes to reading people. She has always been quick on her feet and handle pressure and work load very well. Also she is totally committed to her work and people she is working with. The maturity and firmness she shows at her work is beyond her age and is truly remarkable.

Also, Gloria is very friendly has a wonderful relationship with people of all age groups, especially with at-risk" kids at Carol Mountain School, she proved very helpful. Gloria has a special skills working with the kids who need more assistance and support than those typically found in a traditional class room setting.

The teaching Faculty at our college is also highly impressed

The way she connects with her students and her ability to teach simple as well advanced topics is also truly remarkable. She has excellent written and spoken skills, and is efficient, computer literate and organized.

Gloria would be great assets to your graduate school. She has my strong recommendations. If you have any further questions with respect to her background or credentials, please do not think twice to contact me. I will be more than happy to provide more information. Feel free to contact on the mentioned address.


Jane Doe

Selection committee head

Eagle College.


Master system recommendation Letter

                                                                                                                     Kate Jones
                                                                                                                   124 B Street
                                                                                                         City center, NY 12333  
                                                                                                            September 21, 2014




William Smith

343 A Street

City center, NY 12333




Dear Mr. Smith


I am satisfied to suggest May Williams for the Master’s system at Condition School. May has been a university student in many of my sessions during the last four years, so I got to know a lot about her and her capabilities, and I know she would do well if given to be able to proceed her education and studying.

May’s dedication towards her future has led her to be performing well in my sessions. She consistently performed well on her assignments and assessments. She was not just a bright student academically but also was very active in debates and sports. She was a pride of our college .Because of her excellent speaking skills and great command on English language ,I always suggested her to become an English instructor for other learners who were being affected by the language—a task that she met with amazing achievements. The learners she tutored considerably enhanced their qualities, and some have even selected English language as their degrees.

Compared to the other learners in college, May’s qualities have always been at the top. This has led other learners in her sessions to ask her for help if they do not understand a session. Despite her hectic routine, May always levels out her time, so she can help anyone who needs support.

During the time I’ve known her, May has proved helpful to considerably enhance her own assurance in her capabilities. This enhancement is what created her accept to help instructor other people. When learners in her own sessions started asking her for support, she always welcomed them and never said no to anyone for help.

Due to her passion, dedication and hard work, May would be an outstanding applicant for the Masters of English language system. She will prove to be an outstanding university student at Condition School, and I have no doubts that her capabilities and dedication will keep growing.

She gas my great recommendations .I will be more than happy to provide you with more details if required. Feel Free to contact on the mentioned address.

Sincerely,

William Smith.

Letter of recommendation for Master system

                                                                                                                       Adam Paul
                                                                                                                    124 B Street
                                                                                                           City center, NY 12333 
                                                                                                             September 21, 2012



William Smith

343 A Street

City center, NY 12333

I am satisfied to suggest Marry Williams for the Master system at Stanford School. Marry has been a university student in many of my sessions during the last four years, so I got to know a lot about her and her capabilities, and I know she would do well if given to be able to proceed her education .

Marry's dedication towards her future has led her to be performing well in my sessions. She was not just a bright student academically but also was very active in debates and sports. She was a pride of our college. Overall, Mary was a delight to teach. She was studious and paid unmitigated attention during the lectures. She displayed uncanny understanding of the basics of the subject, and engaged the class with her pithy remarks about what she perceived to be our social reality. Mary was exceptionally focused and attempted all assigned tasks with great attention to details. She was extremely disciplined and

Very few students were able to secure an A in Sociology however I am glad that Mary was at the top of her class and owing to her hard work and perseverance, achieved an A+ in the subject. Also, her performance in Language culture and society was equally impressive where she attained an A-.

A socially conscious individual, she is on the cusp of becoming a socially responsible citizen. It will be sad to see a student like her leave, due to financial constraints. If anything, we need more students of her caliber.

Due to her passion, dedication and hard work, Marry would be an outstanding applicant for the Masters program. She will prove to be an outstanding university student School, and I have no doubts that her capabilities and dedication will keep growing.

She has my great recommendations. Please consider her for financial aid, and feel free to contact me with regards to any further enquiries.

Sincerely,

Adam Paul

Senior Teaching Fellow,

Kings College


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