Outdoor Wedding Perfection
The romance and beauty of an outdoor wedding are appealing to many soon-to-be-wed couples, but some find the idea of planning for an outdoor event intimidating, believing that using an outdoor space requires lots of extra time, risk, and stress. However, if such an event is well-planned, it doesn’t have to be a headache, and you can say and celebrate your vows amidst the unmatched splendor of nature.
Some venues may make it their mission to reassure you that they have a plan for everything, while others leave you more or less on your own. Either way, take the initiative to think through the outdoor logistics yourself. An experienced Greensboro wedding rental provider shares the following tips and considerations for planning the perfect outdoor event:
Comfort: Of course, one of the top priorities is keeping you and your guests comfortable. Depending on your geographical location and specific site, threats to comfort vary. Heat, wind, rain, and cold are common concerns, but each of these can be accommodated and neutralized with the right equipment. Tents and various accessories can be selected to provide shade and shelter, break the wind, or minimize the need to squint into the sun at the big moment. An aesthetically pleasing tent, maybe even one with clear plastic windows, can provide a dry alternative for a rained-out ceremony site, too. An internet search or expert help can familiarize you with weather norms during the time of your wedding, so you can plan accordingly.
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Flooring options can combat wet or muddy grounds, and fans, air conditioning, heaters, or fire pits can all be used to keep your guests happy and comfortable no matter what mother nature throws in your directions. If possible, speak to people who have gotten married or attended weddings at your venue and find out what, if anything, caused problems so that you can be prepared. The most commonly heard complaints about outdoor weddings tend to involve being too hot or too cold, so anticipate and plan for these possibilities. Making sure your invitation clearly indicates the wedding is outside can also help your guests come dressed appropriately for the weather.
Function: Along with your guests’ comfort, another high priority is making sure the space can be used well for its purpose: sharing in and celebrating a wedding ceremony. This requires asking yourself a few questions:
- Can everyone see and hear? After issues with temperature, the most commonly overlooked or poorly executed element of outdoor weddings is often making sure everyone is able to see and hear what is happening. To make sure this is accomplished, consider appropriate sound equipment and seating options. Do you need to consider tiered seating, or can you find a place with a natural incline? How many speakers will ensure that the entire crowd no matter where they sit? What kind of lighting will be necessary, especially if your event will last into the evening hours? Where are sources of electricity available, and how much equipment can they support?
- How will the food be kept and served? Depending on the venue, extra kitchen equipment may need to be procured to ensure the food can be heated/ cooled appropriately and served in a convenient location. If the food is being prepared offsite or further away onsite from the reception, how will food be safely transported?
- How will people move around the venue? Will your guests need any kind of direction or signage to find the different facilities and sites within your venue? Is there any territory that may prove difficult for elderly or disabled guests to navigate, and, if so, what can be done to provide them an alternative? Where do you expect people to congregate, and will that cause any problems? Many of these questions need to be addressed no matter where your wedding takes place, but may be especially pertinent in an outdoor setting, especially if you are creating it yourself by setting up tents.
Atmosphere: The previous two points involved a lot of logistics, but this is the fun one: in an outdoor venue, you have the opportunities to create an atmosphere that compliments the already present natural beauty. Creative lighting options, such as lanterns, abound. Centerpieces can be chosen to enhance or reflect the natural setting around you. Whether in a rustic mountain area or sparkling seashore, you can use the colors and features as your inspiration.
If you dream of an outdoor wedding, don’t let the planning deter you. There may be some different or additional considerations for an outdoor wedding, but with foresight and preparation, you can have a ready answer for any issue or concern that arises. A reliable and professional wedding rental company can provide you with a solution to almost any of your logistical needs, and can help you anticipate and solve any issues an outdoor wedding might bring.
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