Adjusting the Default Settings in Word 2007

The default settings in Word 2007 can be adjusted to suit you. This will help to improve your productivity as you will have Microsoft Word behaving the way you want it to behave.

Let’s look at the most common changes people tend to make.

The Default File Format when Saving

Word 2007 documents have a .docx extension and use a different file format to previous versions. Whilst Office 2007 is still in its infancy and most people or clients use previous versions of Word, it can be a good idea to save it in another format for better distribution.

  1. Click the Office Button
  2. Click Word Options
  3. Click the Save category on the left
  4. Select the required option from the Save files in this format: list
  5. Click Ok

Choosing the default file format for saving documents
Choosing the default file format for saving documents

Proofing Settings

The Proofing settings contain everything from deciding if you want Word to check your spelling and grammar as you type, AutoCorrect Options and the Custom Dictionary.

To access the Proofing options:

  1. Click the Office Button
  2. Click Word Options
  3. Select the Proofing category from the list on the left

Changing the Proofing options in Word 2007
Changing the Proofing options in Word 2007

Default Language

Microsoft Word 2007 sets English (US) as the default language. However this can be changed easily to the language of your choice.

  1. Click the Review tab on the Ribbon
  2. Click Set Language in the Proofing group
  3. Select the language you want from the list and click the Default button

Setting the default language
Setting the default language

Default Font Type

In Word 2007 the default font is Calibri size 11. You may want to change this to the font used by your company or maybe just one you prefer.

To change the default font type you need to edit the font used on the Normal template.

  1. Click the Home tab on the Ribbon
  2. Click the Dialogue Box Launcher arrow in the corner of the Font group
  3. Select the font and size that you would like to use
  4. Click the Default button
  5. Click Yes to the message asking “Do you want this change to affect all new documents based on the NORMAL template?
  6. Click Ok

Setting the default font
Setting the default font

Show all Windows in the Taskbar

Word 2007 shows all open windows in the Taskbar. Every time you open a new or existing Word document it is shown as another window in the Taskbar.

You may prefer to see all open documents in one window.

  1. Click the Office Button
  2. Click Word Options
  3. Click the Advanced category on the left
  4. Scroll down the menu and uncheck the Show all windows in the Taskbar box
  5. Click Ok

Show all windows in the Taskbar
Show all windows in the Taskbar

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