How to Create Charts in Microsoft Office Excel 2003

Creating Charts in Microsoft Office Excel 2003

Charts are important elements that can be created using the Microsoft Office Excel's chart wizard. Charts can be used for data analysis. They make it easier for you to analyze data quickly and efficiently because the data is displayed in a graphical manner. This makes showing of comparison and trends a lot easier. They make people understand the meaning behind figures they see; this is because they can be able to pick up the patterns and trends illustrated in the chart. You will find charts in newspapers, reports, periodicals, on the web, and magazines among other places.

There are different kinds of chart you can create using Excel. You can create standard types for instance column, bar, line pie, XY (scatter), area, doughnut, radar, surface, bubble, stock, cylinder, cone, and pyramid chart type. You can also create custom types like area blocks, B&W area, B&W area, B&W column, B&W line – timescale, B&W pie, blue pie, coloured lines, column-area, columns with depth, cones, floating bubbles and many more.

Creating Charts in Excel 2003

Highlighting the data to be used to create your chart
Highlighting the data to be used to create your chart | Source

To Create a Chart, You Need to Have the Data You Want to Use

The procedure: - For practical purpose, you can make use of this data I have provided as it is or if not so, you can come up with your own.

  • Highlight the columns or rows of the data you want to reflect in your chart. If you want to do a multiple select, you highlight the first column or row; release mouse button, hold down the control (Ctrl) button on your keyboard, and then highlight the other columns or rows you want. Make sure you start with the headings and your end points are equal on the data you highlight.
  • Go to the insert menu and click on the chart option. This will initiate the chart wizard.

Charts in Ms Excel 2003

Select the chart type and chart sub-type you want
Select the chart type and chart sub-type you want | Source

Choosing the Chart Type in MS Excel 2003

  • On the chart wizard window, select the chart type you want either from the standard types or custom types. Select also the chart sub-type, to be sure the one you want click on the button written press and hold to view sample. This gives you a chance to preview the chart sub-types you have selected before deciding which one to use. Click next to proceed.
  • On stage 2 of 4, there is nothing you are going to alter, this is because we had already selected the data to use. Otherwise, if you had not selected the data to use, enter it on the data range option.

Setting the Chart Options in Excel 2003

Setting required data
Setting required data | Source

Setting the Chart Tittle in Ms Excel 2003

  • On step 3 of 4, this is where you set values like titles – chart title, category (X) axis and value (Y) axis, Axes, grid lines – decide the grid lines to show, legend – decide if to display the legend or not and where to place it, data labels – decide what to show series names, category name, and value, data table – decide if to show data table or not. Click next to proceed.
  • On the step 4 of 4 decide where you want to place your chart. This could be as a new sheet (chart is created as a new sheet) or as object in the sheet you will specify. Click finish and be ready to see your chart.

Setting the Chart Location in Ms Excel 2003

Finishing the process of creating a chart
Finishing the process of creating a chart | Source

A Complete Chart Created Using Ms Excel 2003

The complete chart
The complete chart | Source

Changing the Chart Type in Ms Excel 2003

Let say yo wanted to create a pie chart but you ended up selecting a column chart, what can you do? Do you have to repeat the whole process again? The answer is a big No! You can be able to change from one chart type to another without losing your data.

  • Right click on your current chart and select the option of change chart type.
  • Select the chart type you want and click on okay.
  • You end up with a different chart type.

Conclusion About Charts

If you look around your work place, you will see numerous documents comprising of charts. Even that newspaper on your desk will have a chart or even a couple of them. Thus it is important to know how to create them. Even in the other programs like Ms Excel 2007 and 2013, the procedure is very similar.

Charts Tutorial

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© 2012 Patrick Kamau

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