How to Create a Table or Change Table Design in Microsoft Word 2007

Tables are simple to create in Microsoft Word, and there are several options to consider when creating a table. If you want to create a plain table, nothing fancy with a specific number of rows and columns, you can create a table from scratch, then add some bold or color as you choose. If you want something a bit fancier and you are pressed for time, you can select from a list of ready-made table designs using the Quick Tables list.

To Create a Plain Table from Scratch:

  1. Click Insert.
  2. Click on the Table drop-down arrow.
  3. Select Insert Table.
  4. Select the number of columns and rows, then click OK.

Microsoft Word Table
Microsoft Word Table | Source

The blank table appears as follows:

To enter information in your table, just click inside a cell and begin typing.

To Select a Ready-Made Table:

  1. Click Insert.
  2. Click on the Table drop-down arrow.
  3. Select Quick Tables.
  4. Click on a table style on the right.

Microsoft Word Table Options
Microsoft Word Table Options | Source

In this example, let’s say you select a Matrix style table. Your formatted table appears as follows:

Microsoft Word Table Matrix Style
Microsoft Word Table Matrix Style | Source
Microsoft Word Tabular List
Microsoft Word Tabular List | Source

If you select Tabular List, your formatted table appears as the graphic shown on the right. This is the default color and style.

You can customize your table layout including the number of columns, color, and theme.Table Style Options include:

  • Header row (toggle on/off)
  • Total row
  • Banded rows or columns (adds lines in between each row or column)
  • First Column/Last Column (bolds first or last column)

You can then type your data over the existing data, but keep the same format.

Easy Tip to Clear Data from a Table Cell: To easily clear data in a cell, triple click on any title or cell to select the contents, then press Delete to erase the contents.

To Add Color and Design Theme to a Table:

Let’s say you want to add color, or change the existing color scheme or style of your table.

  1. Click inside the table.
  2. Click on the Design tab at top of screen to open the Design ribbon bar.
  3. On the Design ribbon bar, click on the desired table design.

Microsoft Word Table Color and Style
Microsoft Word Table Color and Style | Source
Microsoft Word Plain Unformatted Table
Microsoft Word Plain Unformatted Table | Source
Microsoft Word Table
Microsoft Word Table | Source


You can create an array of tables in Microsoft Word, and the same table styles are also available in PowerPoint. If you are creating a complex table, you will benefit the most from Word’s powerful editing features. Once created, tables can be imported into other Microsoft applications, such as Excel, or PowerPoint, or other types of programs.

To import your table into another application:

  1. Select your table.
  2. Right-click on your table and select Copy.
  3. Open your other application (Microsoft or non-Microsoft).
  4. Select Paste (or in Microsoft applications, select Paste Special which provide different options to paste as Picture, Formatted Text, etc.)

You can incorporate your table in another program, onto a web page, or even a hubpage!

The possibilities are endless!

Sample Table Capsule Within a Hubpage:

Sample Hubpage Table Capsule
Column Heading 1
Column Heading 2
Attention Hubpage Authors: This is sample table which you can add as a capsule inside a hubpage.

© 2012 Amelia Griggs

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Comments 8 comments

gregoriom profile image

gregoriom 5 years ago from East Elmhurst, NY

Very nice.

easylearningweb profile image

easylearningweb 5 years ago Author

Glad you like the hub, gregoriom. Thanks for your comment! :-)

Nare Anthony profile image

Nare Anthony 4 years ago

Great hub, very informative! I have been looking for this before.

easylearningweb profile image

easylearningweb 4 years ago Author

Happy you found it helpful and glad you liked the hub, Nare Anthony. :-)

Thanks for your comment.

How-to-crafts profile image

How-to-crafts 4 years ago from Ireland

Your step by step instructions with the photos makes this an excellent tutorial. Knowing how to use the Table function in Microsoft word could be useful for many things I do on the laptop

Shared on Twitter. Voted up, awesome and useful

easylearningweb profile image

easylearningweb 4 years ago Author

Thanks again, How-to-crafts! I'm glad tou found my instructional hubpage on Word tables helpful!

toknowinfo profile image

toknowinfo 4 years ago

Great teaching tool to help people create tables in Microsoft Word. You explain it very well. Voted up and useful.

easylearningweb profile image

easylearningweb 4 years ago Author

Thanks, toknowinfo! Always glad to help, and I guess you can tell that I love to educate and write instructions.

Regards. :-)

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