Keyboard shortcuts for Microsoft Word

The use of shortcuts in Microsoft Word will reduce the time you spend writing, editing and formating a document
The use of shortcuts in Microsoft Word will reduce the time you spend writing, editing and formating a document

Given below is a list of shortcuts for Microsoft Word, version 2002, 2003 and 2007. A specific emphasis, in the form of a quick description, has been made on useful shortcut keys that are of immense benefit to bloggers and online writers who engage in hours of writing in MS Word. Whether you are a beginner or a wizard with Microsoft Word, bookmark this as a helpful reference tool to all the shortcuts that are available in Microsoft Word.


Command in Microsoft Word
Keyboard Shortcut
Useful for writers or bloggers?
All Caps
CTRL+SHIFT+A
Shortcut to convert an entire paragraph, line or a word in CAPITAL letters or vice versa. Simply select the text by pressing the Shift key and then using your arrow keys, and hit the magic buttons.
Annotation
ALT+CTRL+M
 
App Maximize
ALT+F10
Maximize your MS Word window with this shortcut.
App Restore
ALT+F5
Restore your MS Word window to a smaller size. This shortcut is useful if you want to take a quick look at the application or software that's running in the background.
Apply Heading1
ALT+CTRL+1
 
Apply Heading2
ALT+CTRL+2
 
Apply Heading3
ALT+CTRL+3
 
Apply List Bullet
CTRL+SHIFT+L
Don't use your mouse to first highlight the text and then cumbersomely find the Bullets icon in MS Word. Simply press shift and then use your arrow keys to select the text. Then use this keyboard shortcut to apply bullets to your text.
Auto Format
ALT+CTRL+K
Instead of changing font, font color, font size, etc individually, select the text and change the formatting to default formatting.
Auto Text
F3 or ALT+CTRL+V
 
Bold
CTRL+B or CTRL+SHIFT+B
Convert your text to Bold letters or back.
Bookmark
CTRL+SHIFT+F5
 
Browse Next
CTRL+PAGE DOWN
Page Down will only scroll the length of approximately one page. If you want to directly go to the very beginning of the next page, use this Word shortcut. It will bring your cursor to the first character on the next page.
Browse Previous
CTRL+PAGE UP
Same as the Browse Next command, except that Browse Previous will bring you to the beginning of the previous page.
Browse Sell
ALT+CTRL+HOME
 
Cancel
ESC
 
Center Para
CTRL+E
Want your text to be center aligned? Select the text and use this keyboard shortcut.
Change Case
SHIFT+F3
Change Case is a very useful keyboard shortcut in Word because it allows you to toggle between capital letters, small letters or back to normal case formatting. Simply select the text and change the case to what you require.
Char Left
LEFT
Move your cursor one character to the left.
Char Left Extend
SHIFT+LEFT
Shortcut to select one character to the left of your cursor.
Char Right
RIGHT
Move your cursor one character to the right.
Char Right Extend
SHIFT+RIGHT
Shortcut to select one character to the left of your cursor.
Clear
DELETE
 
Close or Exit
ALT+F4
The shortcut to close or exit is used in most windows applications to exit programs.
Close Pane
ALT+SHIFT+C
 
Column Break
CTRL+SHIFT+ENTER
Finished writing for the current page? Quickly bring your cursor to the beginning of the next page with this shortcut. This is helpful when you are proofreading or editing text and want to move a portion of the text directly to the next page.
Column Select
CTRL+SHIFT+F8
 
Copy
CTRL+C or CTRL+INSERT
One of the most widely used keyboard shortcut in Word to copy a portion or the entire text. Select the text and use the shortcut to copy.
Copy Format
CTRL+SHIFT+C
Use this shortcut to copy the format of a portion of the text. Note that you will not copy the actual text. Once the format has been copied, select the text that you want to apply the format to. Use the Paste Format shortcut that has been mentioned below to apply the format. It's easy!
Copy Text
SHIFT+F2
 
Create Auto Text
ALT+F3
 
Customize Add Menu
ALT+CTRL+=
 
Customize Keyboard
ALT+CTRL+NUM +
 
Customize Remove Menu
ALT+CTRL+-
 
Cut
CTRL+X or SHIFT+DELETE
Another widely used shortcut to cut the portion or the entirety of text in MS Word.
Date Field
ALT+SHIFT+D
 
Delete Back Word
CTRL+BACKSPACE
Instead of pressing Backspace a number of times to delete a word, use this shortcut to delete the entire word instantly.
Delete Word
CTRL+DELETE
Delete an entire word with the Delete command.
Dictionary
ALT+SHIFT+F7
Shortcut for the dictionary.
Do Field Click
ALT+SHIFT+F9
 
Doc Close
CTRL+W or CTRL+F4
Use this shortcut if you want to close only the current document in Word. This will leave the other word windows open.
Doc Maximize
CTRL+F10
 
Doc Move
CTRL+F7
 
Doc Restore
CTRL+F5
 
Doc Size
CTRL+F8
 
Doc Split
ALT+CTRL+S
 
Double Underline
CTRL+SHIFT+D
An easy shortcut to add a double underline to your text.
End of Column
ALT+PAGE DOWN
 
End of Column
ALT+SHIFT+PAGE DOWN
 
End of Doc Extend
CTRL+SHIFT+END
Instead of using the mouse scroll or Page Down, select your document's entire text below where your cursor is with this shortcut.
End of Document
CTRL+END
Instantly bring your cursor to the end of the document.
End of Line
END
Bring your cursor to the end of the line you are currently working on.
End of Line Extend
SHIFT+END
Use this shortcut to select the entire, rest of the line from there your cursor is.
End of Row
ALT+END
 
End of Row
ALT+SHIFT+END
 
End of Window
ALT+CTRL+PAGE DOWN
The End of Window command will instantly bring your cursor to the end of the text that you can see in your Word Window. Use this shortcut to do the same.
End of Window Extend
ALT+CTRL+SHIFT+PAGE DOWN
Use this shortcut to select the text visible in your window, starting from where your cursor is to the first character.
Endnote Now
ALT+CTRL+D
Shortcut for an instant end note in your word document.
Extend Selection
F8
Press this key and use your arrow keys to select text.
Field Chars
CTRL+F9
 
Field Codes
ALT+F9
 
Find
CTRL+F
Looking for a particular letter or word or sentence in your word document? Use this shortcut to make Word automatically find what you want and automatically scroll to the result.
Font
CTRL+D or CTRL+SHIFT+F
Use this shortcut to open the font selection window.
Font Size Select
CTRL+SHIFT+P
This Word shortcut will also open the Font window, except that your cursor will directly be at the Font Size field.
Footnote Now
ALT+CTRL+F
Shortcut to add a footnote to your word document.
Go Back
SHIFT+F5 or ALT+CTRL+Z
 
Go To
CTRL+G or F5
 
Grow Font
CTRL+SHIFT+.
Want to increase the font size? Do it without moving your hands away from the keyboard by using this shortcut. You can even select a portion of the text and apply a bigger font size to your selection.
Grow Font One Point
CTRL+]
 
Hanging Indent
CTRL+T
 
Header Footer Link
ALT+SHIFT+R
 
Help
F1
Need help with anything in Microsoft Word? Use this shortcut to find all your answers.
Hidden
CTRL+SHIFT+H
Hides text.
Hyperlink
CTRL+K
Shortcut to add a hyperlink.
Indent
CTRL+M
Indents your text.
Italic
CTRL+I or CTRL+SHIFT+I
Convert the text into italics or back.
Justify Para
CTRL+J
Use this shortcut to change the alignment of your text to Justify.
Left Para
CTRL+L
Change the alignment of your text to Left.
Line Down
DOWN
 
Line Down Extend
SHIFT+DOWN
 
Line Up
UP
 
Line Up Extend
SHIFT+UP
 
List Num Field
ALT+CTRL+L
Add numbering to your text with this easy shortcut.
Lock Fields
CTRL+3 or CTRL+F11
 
Macro
ALT+F8
 
Mail Merge Check
ALT+SHIFT+K
 
Mail Merge Edit Data Source
ALT+SHIFT+E
 
Mail Merge to Doc
ALT+SHIFT+N
 
Mail Merge to Printer
ALT+SHIFT+M
 
Mark Citation
ALT+SHIFT+I
 
Mark Index Entry
ALT+SHIFT+X
 
Mark Table of Contents Entry
ALT+SHIFT+O
 
Menu Mode
F10
 
Merge Field
ALT+SHIFT+F
 
Microsoft Script Editor
ALT+SHIFT+F11
 
Microsoft System Info
ALT+CTRL+F1
 
Move Text
F2
 
New
CTRL+N
Opens a new word document.
Next Cell
TAB
 
Next Field
F11 or ALT+F1
 
Next Misspelling
ALT+F7
Scroll to the next spelling mistake in your document. This shortcut in Word is very helpful to double check spelling mistakes in a document especially if you want to give it a quick proofread.
Next Object
ALT+DOWN
 
Next Window
CTRL+F6 or ALT+F6
This shortcut helps you toggle to the next Microsoft Word window that is currently open on your computer.
Normal
ALT+CTRL+N
 
Normal Style
CTRL+SHIFT+N
 
Open
CTRL+O or CTRL+F12
Open a Word file or other files that are compatible with Microsoft Word.
Open or Close Up Para
CTRL+0
 
Other Pane
F6 or SHIFT+F6
 
Outline
ALT+CTRL+O
Shortcut to instantly go to Outline View in Word.
Outline Collapse
ALT+SHIFT+- or ALT+SHIFT+NUM -
 
Outline Demote
ALT+SHIFT+RIGHT
 
Outline Expand
ALT+SHIFT+=
 
Outline Expand
ALT+SHIFT+NUM +
 
Outline Move Down
ALT+SHIFT+DOWN
 
Outline Move Up
ALT+SHIFT+UP
 
Outline Promote
ALT+SHIFT+LEFT
 
Outline Show First Line
ALT+SHIFT+L
 
Overtype
INSERT
 
Page
ALT+CTRL+P
 
Page Break
CTRL+ENTER
Shortcut to insert a page break.
Page Down
PAGE DOWN
Shortcut to scroll down, approximately the length of a page.
Page Down Extend
SHIFT+PAGE DOWN
Select text up to the extent of one Page Down command.
Page Field
ALT+SHIFT+P
 
Page Up
PAGE UP
Shortcut to scroll up, approximately the length of a page.
Page Up Extend
SHIFT+PAGE UP
Select text up to the extent of one Page Up command.
Para Down
CTRL+DOWN
Shortcut to move your cursor down to the next paragraph.
Para Down Extend
CTRL+SHIFT+DOWN
Select text down, up to the next paragraph.
Para Up
CTRL+UP
Shortcut to move your cursor up to the preceding paragraph.
Para Up Extend
CTRL+SHIFT+UP
Select text up to the next paragraph.
Paste
CTRL+V or SHIFT+INSERT
Use this shortcut to paste the text that you have copied or cut.
Paste Format
CTRL+SHIFT+V
This shortcut is to paste the format of text in Word. Refer to the shortcut Copy Format above.
Prev Cell
SHIFT+TAB
 
Prev Field
SHIFT+F11 or ALT+SHIFT+F1
 
Prev Object
ALT+UP
 
Prev Window
CTRL+SHIFT+F6 or ALT+SHIFT+F6
Move to the previous Microsoft Word window with this shortcut.
Print
CTRL+P or CTRL+SHIFT+F12
Shortcut to print the document that you are currently working on.
Print Preview
CTRL+F2 or ALT+CTRL+I
Want to get a quick preview of how your document will look when it is printed? Use this shortcut to open the Print Preview view in Word.
Proofing
F7
Shortcut to check spellings in your word document.
Redo
ALT+SHIFT+BACKSPACE
Similar to the Redo shortcut mentioned below.
Redo or Repeat
CTRL+Y or F4 or ALT+ENTER
Use this shortcut to redo your last action.
Repeat Find
SHIFT+F4 or ALT+CTRL+Y
Shortcut to repeat your previous Find query in Word without going to the Find window.
Replace
CTRL+H
Have you just finished writing an entire document only to find out that you've used Tim instead of Tom? Use this shortcut to make Word find, and replace all the Tim's with Tom's.
Reset Char
CTRL+SPACE or CTRL+SHIFT+Z
 
Reset Para
CTRL+Q
 
Revision Marks Toggle
CTRL+SHIFT+E
 
Right Para
CTRL+R
Use this shortcut to change the alignment of your text to Right.
Save
CTRL+S or SHIFT+F12
Shortcut to save your work. Use this Word shortcut often in order save yourself from losing work in case of an electricity outage or computer crash.
Save As
F12
Similar to the Save command, except that you will be able to save your document in different formats like pdf, rtf, txt, doc, etc.
Select All
CTRL+A or CTRL+NUM 5
Use this shortcut to select the entire document without using your mouse or the Page Down button.
Select Table
ALT+CLEAR (NUM 5)
 
Show All
CTRL+SHIFT+8
 
Show All Headings
ALT+SHIFT+A
 
Show Heading1
ALT+SHIFT+1
 
Show Heading2
ALT+SHIFT+2
 
Show Heading3
ALT+SHIFT+3
 
Show Heading4
ALT+SHIFT+4
 
Show Heading5
ALT+SHIFT+5
 
Show Heading6
ALT+SHIFT+6
 
Show Heading7
ALT+SHIFT+7
 
Show Heading8
ALT+SHIFT+8
 
Show Heading9
ALT+SHIFT+9
 
Shrink Font
CTRL+SHIFT+,
The Shrink Font command is the opposite of the Grow Font command in word. Use this shortcut to decrease the font size.
Shrink Font One Point
CTRL+[
 
Small Caps
CTRL+SHIFT+K
 
Space Para1
CTRL+1
 
Space Para15
CTRL+5
 
Space Para2
CTRL+2
 
Spike
CTRL+SHIFT+F3 or CTRL+F3
 
Start of Column
ALT+PAGE UP
 
Start of Column
ALT+SHIFT+PAGE UP
 
Start of Doc Extend
CTRL+SHIFT+HOME
Instead of using the mouse scroll or Page Up, select your document's entire text above where your cursor is with this shortcut.
Start of Document
CTRL+HOME
Instantly bring your cursor to the beginning of the document.
Start of Line
HOME
Bring your cursor to the beginning of the line you are working on with this shortcut.
Start of Line Extend
SHIFT+HOME
Use this shortcut to select the entire, prior to where your cursor is.
Start of Row
ALT+HOME
 
Start of Row
ALT+SHIFT+HOME
 
Start of Window
ALT+CTRL+PAGE UP
The Start of Window command will instantly bring your cursor to the beginning to the text that you can see in your Word Window. Use this shortcut to do the same.
Start of Window Extend
ALT+CTRL+SHIFT+PAGE UP
Use this shortcut to select the text visible in your window, starting from where your cursor is to the last character.
Style
CTRL+SHIFT+S
 
Subscript
CTRL+=
Word shortcut for subscript. You can even select a part of the text and use this command to make it a subscript.
Superscript
CTRL+SHIFT+=
Word shortcut for superscript. As with subscript, use this command to select text and make it superscript.
Symbol Font
CTRL+SHIFT+Q
 
Thesaurus
SHIFT+F7
Shortcut to open a window for Thesaurus in Word.
Time Field
ALT+SHIFT+T
 
Toggle Field Display
SHIFT+F9
 
Toggle Master Subdocs
CTRL+\
 
Tool
SHIFT+F1
 
Un Hang
CTRL+SHIFT+T
 
Un Indent
CTRL+SHIFT+M
 
Underline
CTRL+U or CTRL+SHIFT+U
Shortcut to add an underline.
Undo
CTRL+Z or ALT+BACKSPACE
Use this shortcut to undo your last action.
Unlink Fields
CTRL+6 or CTRL+SHIFT+F9
 
Unlock Fields
CTRL+4 or CTRL+SHIFT+F11
 
Update Auto Format
ALT+CTRL+U
 
Update Fields
F9 or ALT+SHIFT+U
 
Update Source
CTRL+SHIFT+F7
 
VBCode
ALT+F11
 
Web Go Back
ALT+LEFT
 
Web Go Forward
ALT+RIGHT
 
Word Left
CTRL+LEFT
Use this shortcut to select a single character to the left of your cursor.
Word Left Extend
CTRL+SHIFT+LEFT
Use this shortcut to select an entire word to the left of your cursor.
Word Right
CTRL+RIGHT
 
Word Right Extend
CTRL+SHIFT+RIGHT
 
Word Underline
CTRL+SHIFT+W
 

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Comments 13 comments

FloraBreenRobison profile image

FloraBreenRobison 5 years ago

I am bookmarking this for the next time I'm using Word. mine stopped working and I need to take it into future Shop-but it has been pouring rain the last few days and I am NOT taking my hard drive out in that.


randomcreative profile image

randomcreative 5 years ago from Milwaukee, Wisconsin

Very helpful resource! Thanks!


princesswithapen profile image

princesswithapen 5 years ago Author

Flora

Thanks for bookmarking. This list of shortcuts is really comprehensive and definitely worth looking into. There may be a few which you may see and go "Really? Can you do this with word?"

Well good luck with getting your software fixed. I hope the shop does not charge you an arm and a leg to fix it!

P


princesswithapen profile image

princesswithapen 5 years ago Author

You're welcome, random creative. I love the way these shortcuts cut writing time and even the overall time spent flipping between different applications. After all, time is money!

P


Giselle Maine 5 years ago

Very helpful information. I was glad to learn of Browse Next and Browse Previous - very useful. However, I couldn't find non-breaking space. This was something MS Word used to have in previous versions (a space which acts to keep 2 words on the same line) - do you think the Non-Breaking Space is no longer offered?


princesswithapen profile image

princesswithapen 5 years ago Author

Hi Giselle

Browse Next and Browse Previous are shortcuts that go a long way in making life with word easier!

Regarding your question about inserting a non-breaking space in word, maybe this will help you http://word.tips.net/T001081_Inserting_a_Non-Break...

Hope this helps, and thanks for reading and commenting!

P


Giselle Maine 5 years ago

Thank you for the link! It did help! I really appreciate you taking the time to point me to the answer. And now, finally, I can use the non-breaking-space I have been missing all these years.


princesswithapen profile image

princesswithapen 5 years ago Author

You're welcome, Giselle. I'm glad I could help.

P


ktrapp profile image

ktrapp 5 years ago from Illinois

Having all the shortcuts in one easy-to-read table is a terrific resource. By far I use the shortcuts CTRL A (select everything) and CTRL C (copy) the most.

~voted up and useful~


princesswithapen profile image

princesswithapen 5 years ago Author

Kristin

I was looking for a particular word shortcut and went through a few forums. I eventually stumbled upon a comprehensive list and it suddenly occurred to me how helpful a comprehensive and complete list of shortcuts can be. Without wasting any more time, I made a hub and I've bookmarked it myself!

I'm glad you found these useful. Thanks heaps for stopping by!

Princesswithapen


ktrapp profile image

ktrapp 5 years ago from Illinois

I love it - bookmarking your own hub! I've bookmarked it myself.


danielabram 4 years ago

This is so helpful! You should do one on excel.


Efficient Admin profile image

Efficient Admin 3 years ago from Charlotte, NC

Wow this is one great list and you covered many shortcuts that are helpful. Thanks for sharing. Voted up, useful, awesome.

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