Microsoft Outlook .vs Outlook Web Access .vs Outlook Express
What's the difference between the three?
Here's a little information about Outlook Web Access vs Microsoft Outlook vs Outlook Express. (Then there's always Entourage for Mac, but that is not included in this post)
Other than their names, they are not related (except for the fact they are all Microsoft products) and they are NOT different versions of the product we all know as Outlook. This always seems to be a source of some confusion.
As a virtual assistant dealing with a variety of clients using any one of these, it's good to know the difference.
I welcome your comments at the bottom of this page. How many of you out there found this helpful? Did it clear up this sometimes cloudy subject?
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1) Microsoft Outlook - the PC desktop application that is usually packaged with Microsoft Office. This is the full-featured product with the most bells and whistles and is the ideal product for business use. This is what many 3rd party providers create products for - addins. This is on your PC and the data is stored on your PC.
It can be used to pull email down from ISPs (pop and imap accounts) AND can also pull information down from an Exchange Server if one is available to you. Microsoft Outlook in the Exchange Server environment has the most bells and whistles of all, complete with seamless sharing of information between users, booking resources (conference rooms), Out of Office Assistant, centralized Public Folders, remote access capabilities, the list goes on.
2) Outlook Web Access - a feature of Exchange Server. It's NOT the "web version" of Microsoft Outlook. It's a way to work with your Exchange mailbox via the web. Has always been more limited in features than Microsoft Outlook, although with each new version of Exchange Server Microsoft has GREATLY improved functionality to be more like Outlook the desktop application. I'm not even sure a web-based application can be as functional as a Windows application. That's all programming stuff totally out of my realm. Anyway, Outlook Web Access = Exchange Server.
Exchange Server is a premium Microsoft server product for managing mail, etc. It's a fairly expensive solution to implement and maintain, and is usually used by companies with more than just a couple of users. If you are a small company looking for the functionality of Exchange server, but can't afford the big upfront pricetag, consider a hosted Exchange solution. A small monthly cost, but it can have it's drawbacks.
In an Exchange Server environment, it is where the data is stored: your mailbox, ie. inbox, contacts, calendar, etc. You have two products that have the ability to gain access to your Exchange mailbox, Outlook the desktop application found in Microsoft Office, and Outlook Web Access. Well, there's always mobile phones/devices that can pull data down from an Exchange Server, but you know what I mean.
3) Outlook Express - a free product that comes with Internet Explorer. It is NOT the "trimmed down" version of Microsoft Outlook. It has the least functionality and features of the three (after all, it is free.) Can be used to pull email down from ISPs (pop for sure, I don't know about imap). Many use this for home usage. It has some other features similar to Microsoft Outlook, but not many. The one thing that makes this stand apart from anything else is its ability to access newsgroups using NNTP. It's what I used years ago before Google groups came on the scene. There are some 3rd party addins for Outlook Express.
I hope this information is helpful.
Andrea Kalli Virtual Trainer and Assistant, LLC
Screenshot of Microsoft Outlook 2007
Screenshot of Outlook Express
Screenshot of Outlook Web Access
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