The Film Insider: Using Microsoft® Word for Screenwriting

Whether you're a novice screenwriter or one of the lucky few who makes a living as a professional screenwriter, you're probably writing your scripts on your personal computer (PC). (If you're still using a typewriter or actually handwriting your scripts, I bow down to your patience and commitment to true hands-on writing.) To be sure your screenplay conforms to an industry standard format, you'll need to write your script using a software program that will layout and format the screenplay with a professional appearance. In Part 1 of my screenwriting software program series ("The Film Insider: About Screenwriting Software Programs"), I described the basic elements of a standard screenplay format and some common features in screenwriting software programs. In this article, I'll describe how you can use Microsoft® Word to write your screenplays.

Why MS Word?

Although there are other advanced software programs that are dedicated to screenwriting, I'd like to discuss what Microsoft® Word and a variety of plug-in templates offer as screenwriting tools. Word may offer many writers the simplest and cheapest way to get started on that script. If you're planning to be a hardcore screenwriter, you may already need more features than Word offers, so feel free to skip to reading my article about the other screenwriting programs ("Choosing a Screenwriting Software Program," coming soon to HubPages). If you're PC runs with a Windows® operating system, chances are you already have some version of Word installed so you're almost ready to get those stories written for your big break into Hollywood. (If you're a Mac® lover, you may have designed to install MS Office and can also be ready to turn Word into your own screenwriting program; however, at this time there is only one plug-in option for Word for Macintosh®.)

Modifying MS Word

When I started my first screenplay, I wasn't ready to commit financially to a screenwriting program so I modified my version of Microsoft® Word to lay out and format my document as a screenplay. I used "The Complete Guide to Standard Script Formats, Part 1: The Screenplay" by Hillis R. Cole and Judith H. Haag as my guide to setting up page margins and layouts. From the Word Styles menus (under the Format menu), I set up custom paragraph styles to match the professional specifications and named the styles based on my thinking and working process. Then I added keyboard shortcuts to each common style (to set your own keyboard shortcuts, from Word's Tools menu, click Customize and then click on the Keyboard button). I even set up AutoText entries (click AutoText under the Insert menu) to automatically complete repeating phrases and words, such as character names, as I typed them. And voila! Word became my own custom screenwriting program. If you're really into technical stuff, you can expand these functions further in Word by programming macros for various screenwriting operations.

This customization of Word served its purpose while I was learning how to write my first screenplay. However, when I came to creating my second and third script, although I could reuse the page setup and paragraph styles, I was already too impatient to set up new AutoText entries. Also, there were awkward limitations in the keyboard shortcuts, the main one being my inability to remember all the specific keys for each screenplay element. And I wasn't technical enough or interested in developing the time-saving macros.

Third-party MS Word Templates

Fortunately, third-party software developers have created templates that plug into Microsoft® Word and provide all the setup features I created manually plus macros for more functionality. These developers have kindly made them available for download. I used a Script Maker template only because it was included with a screenwriting course I took, but it did the job well with its predefined styles. All Word template plug-ins include defined paragraph styles and page layouts that conform to screenplay formats. They also feature some degree of automated formatting of scene headers, dialogue, and other script elements, usually based on using the Tab key and Space Bar. The following table gives a summary of some (but probably not all) of the screenwriting templates available for Microsoft® Word. The Features list is based on descriptions of unique features from the software providers' Web sites and is not comprehensive.

Note: Since software providers update their software compatibility requirements at their own pace, it's best you check each provider's Web site for specific operating system and Word version compatibility.

Whether you want to spend as little as an hour modifying your installed copy of Microsoft® Word or want to pay a small amount to someone who has already made the effort to create script templates for Word, creating a professional looking screenplay is almost as easy as writing any other type of document on your PC. That's one more excuse that you can eliminate, which brings you one large step closer to putting your stories on film.

(For a list and comparison of the available screenwriting software programs, read Part 3 of this series, "Choosing a Screenwriting Software Program.")

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Comments 12 comments

Joseph Hizzle 6 years ago

Dear Sir.

I have written a screenplay on standard MS Word 2007 format but wonder is there anyway if I adjust the document using MS Word or buy some of this screenwriting software that will automatically edit the document to screenplay standard without having to heavily adjust / re-write the document?

If someone can let me know I will be most grateful.

Kind Regards.

J


Peter Szabo profile image

Peter Szabo 6 years ago from Guelph, Ontario, Canada Author

Hi Joseph,

Many of the professional screenwriting programs will import your MS Word file and apply screenplay formatting to your script. However, the simplicity of the migration will depend on how consistently you used specific Styles in Word that can be mapped to the screenplay format styles. For example, your character names before the dialog should ideally use one MS Word style and a style that is unique from the other styles/parts of the script. You could download a trial version of Final Draft of Movie Magic Screenwriter, and import your Word file, to see how it handles your script.

Similarly, you could change the styles in Word for your current script to match standard screenwriting formats, but you'd also need to adjust your page layout settings. Unless you are an intermediate to advanced Word user, this could be complicated (but would ultimately save you any further investment).

If you're planning on writing screenplays on a regular basis, I'd either start using free screenwriting software (Celtx or Zhura) or at least buy Script Wizard for $69, which plugs into MS Word and will do all your screenplay formatting for you.

Wish I could have a more straightforward answer for you. Hope this helps.

Peter


Joseph Hizzle 6 years ago

Dear Peter.

You have been extremely informative and helpful. I am at present looking around at software options and will take your adice onboard although ScriptWizard looks like a good idea.

Once again thank you for your help.

Kind Regards.

Joseph.


victorious 1 6 years ago

Good article, Very Informative.. Thanks for the help friend. :)


Everett 4 years ago

which version of word are we taking about. I'm very much interested.


Peter Szabo 4 years ago

Hi Everett.

For the MS word plug-in software, it looks like all options are still available for free download. although only ScreenForge is available for Word on Macs.

If you're looking to modify the MS Word styles yourself, you can do that in ANY version of Word--just use the online Help to learn how to create your own styles, based on industry standard screenplay formats.

Good luck and happy screenwriting!

Peter


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Maily 7 months ago

Hello.

My name Maily

I want to ask you about the skills to write the script of the program to the community discover a cuisine that lands on television. Please can you share me know it?. Thank you very much


gepeTooRs 4 months ago

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Peter Szabo 4 months ago

You're most welcome. Glad you found the information helpful.

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