Using Google Docs to Create Your Files

Using Google Docs to Create, Edit, and Share Your Files

Google has provided us with an innovative web based office suite referred to as Google Docs which is available as a free ware. This on-line office suite and other useful apps are found in the Google Drive. Using Google Docs, you will be able to accomplish tasks on-line such as creating and editing text documents just like you do using other text editing software like Microsoft Office Word. You will be able to create, share, and collaborate with your friends live on the web using files you have created such as Documents, Presentations, Spreadsheets, Forms, Drawings, and many more.

This tells you what? You can create your own documents like the ones mentioned above without the use of Microsoft Office Suite.

Using Google Drive

Google Docs
Google Docs | Source

How to Access the Google Docs

To make use of the Google Docs, you will be required to have a Gmail account. You can access Google Docs by first logging in to your Gmail account and then on the right hand side of the Gmail menu bar (6 Square dots representing the Google apps), click on Drive. It is from within the Google Drive that you will be able access the option of creating or opening already existing Google Docs. The other option is you can simply do a Google search for Google Docs.

Google Docs

The Google Drive where you will find Google Docs
The Google Drive where you will find Google Docs | Source

How to Create Your Documents

You will use the option of create. Then from the drop down menu that pops up, select the type of file you want to create.

  • Document – use this option if you want to create word documents. After clicking on this option, a blank untitled document will be loaded. You will be able to type normally as you do in Microsoft Office Word or any other text editor. To give your document a name, you click on the untitled document bar and then type the name you want for your file. The basic knowledge of using Word documents is what you will use here for formatting. You can also check this detailed hub that will guide you on how to format text documents.

Google Drive Word Processor

Google Drive word processor
Google Drive word processor | Source

Creating a Presentation Using Google Drive

  • Presentation – this option will enable you to create presentation documents just as you would do using PowerPoint program. There are a number of themes that you can choose to work with. Then you will add your titles and subtitles and anything else you want to appear on your presentation. Once you are done with the first slide, insert another slide to your presentation and continue feeding it with whatever data you want.

Renaming a Google Document

Renaming Google Doc file
Renaming Google Doc file | Source

Creating a Spreadsheet Document on Google Drive

  • Spreadsheet – This option will help you to create a spreadsheet document just like you would do in excel. You will be able to perform calculations on this spreadsheet for instance Sum, Average, Count, Max, and Min, among other functions. Hundreds of features that you use in Excel are also available here.
  • Form – you can use this option for creating a fill-able form that can then be sent to respondents.
  • Drawing – this application will enable to come up with a drawing. There are a number of tools available that will help you to come up with the type of drawing you want.

Looking for More Google Aplications

Click on create and then using the connect more application button, you will be able to access hundreds of other applications from Google and they will be made available in your Google Drive. Then you can start working with them to achieve your desired results.

For instance, let us say you want to edit and sign PDF document using DocHub. While inside your Drive, Click on new, more, connect more apps. Locate DocHub among the list of applications.

Share Your Files

Once you create your file, you can then share it with friends, families, or any one else you would like to access the file. Using the share button, you will be able to define who can access your work. It is fun using Google Docs as you will see. You will also be in a position to drag and drop files from your desktop to your Google Docs. There are other lots of things that you can do with Google Docs.

Do you use Google Docs to help you create your files?

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© 2013 Patrick Kamau

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8 comments

Patkay profile image

Patkay 2 years ago from Nairobi, Kenya Author

Thief12 I agree it will depend on what one feels comfortable to use and perhaps the loyalty.


Thief12 profile image

Thief12 2 years ago from Puerto Rico

Patkay, Microsoft incorporated the Online Web Apps a couple of years ago, after Google had launched Google Docs, so it was basically Microsoft's attempt to catch up with them. Both are very efficient tools so it's up to what e-mail provider you use and which app you feel more comfortable using.


Patkay profile image

Patkay 2 years ago from Nairobi, Kenya Author

susi10, You better try it and see how it works, you may end up loving it. One thing is that it is easier to use. Thanks for the visit and comment.


Patkay profile image

Patkay 2 years ago from Nairobi, Kenya Author

Thief12, I was not aware of that, I think it is because I do not use Hotmail. Thanks for the input.


Patkay profile image

Patkay 2 years ago from Nairobi, Kenya Author

Thanks KenDeanAgudo, you can try it out and see how it works out for you.


KenDeanAgudo profile image

KenDeanAgudo 2 years ago from Tiwi, Philippines

Very useful. Thank you for this tutorial, actually I have already this Google Drive but never tried of accessing it since i can just past it on facebook or send it via email. Because of this, I might try using it in the future.

Thumbs up!


Thief12 profile image

Thief12 2 years ago from Puerto Rico

susi10, regardless of how good Google Docs is, users of Hotmail/Outlook have the same access nowadays where they can create and edit documents online using Web Apps for Word, Excel, PowerPoint, and OneNote. So if you have an e-mail account with any of those providers chances are you already have access to Microsoft's Web Apps for free.


susi10 profile image

susi10 2 years ago from The British Isles, Europe

Useful and interesting hub, Patkay! It is good that Google Docs is free. I never really tried it but I will definitely be using it soon. I have a Google account so at least I can access it for free. I was going to buy Office 2013 for Windows but I think that Google Docs does the same thing; you can create docs, presentations and spreadsheets, plus store them in the cloud for free. I am going over there now to check it out.

Thanks for this detailed hub, love the pictures too. Shared, voted up and more.

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