Preparation for Meetings
Preparing for a meeting can be daunting for newcomers whether they are presenter or facilitator, but seasoned professionals know the value of being well prepared. Meeting preparation begins with setting a clear objective for the meeting. People are too busy to attend a meeting with an unclear purpose and will remember the feeling of wasted time … Keep Reading → about future meeting requests. Whether the meeting is to develop a new e-commerce strategy, plan annual evaluations, or decide on colors for brochure, this clear purpose then sets the agenda and stakeholders who should attend the meeting. Giving stakeholders and other attendees several days notification gives them time to arrange their schedules and consult with their staffs about the topic. Attendees appreciate receiving an agenda and supporting documents (briefs, reports, or data files) in advance of the meeting, so they can meaningfully contribute. Formal presentations in front of large audiences should be rehearsed and critiqued by colleagues. Other preparation details include making sure the room is large enough for all attendees, providing appropriate media connections for presenters, coordinating teleconferencing connections for remote attendees and arranging for refreshments. Having the logistics and room arrangements taken care of, then attendees can focus on the agenda. Get some tips on preparing for meetings in this Hub.
