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How To Make Business Cards Using Microsoft Word

Updated on August 13, 2013

The other day my husband asked me to make him some business cards. Naturally the first thing I did was search online for a free download, free trial business card program. I found one, downloaded it but the catch was when I went to print the cards there was a huge watermark across every card. If you wanted to print these cards you had to pay the $30.00 to purchase the software. Fair enough, they have to make money somehow.

After thinking about what to do, I went into Word and started to design my own cards. Here are step-by-step instructions in case you want to design and print your own cards too.

Start a new document. Insert Text box, which is found under Insert in the drop down menu at the top of your screen.

First open Microsoft Word

Start a new document. Insert Text box, which is found under Insert in the drop down menu at the top of your screen.

I made five text boxes. You can make as many or as little as you want to. Insert the text right into the boxes that you want displayed on your business card. You can resize and move the text boxes with your mouse.

Once the business card is the way you want it, select it, and copy it, both are found under the drop down menu Edit.

Then with either your right mouse button or from the drop down menu from Edit, click paste.

Click on your original text box and the copied one will appear. Drag beside the other business card.

I used a sheet of 10 business cards measuring 2.5” x 3” so I copied and pasted nine times.

This is just an example of what your word document should look like with your own text of course.
This is just an example of what your word document should look like with your own text of course. | Source

Adjusting and Formating

Move the cards around the page so that they all line up with no space between the cards. See example. You will have to play around with this in order to get them lined up properly, but once you print a rough copy on paper you will be able to see which ones you still need to move to line up to your actual business card sheet.

You will probably not want all those lines within the text boxes. To get rid of the lines click on each card one at a time, and then follow this: Click on Format. The drop down menu will show you text box. Click on it. Choose the color and lines tab. Click on line color and pick no line.

Save your Document if you have not done so already.

Sizing Your Cards

To size your cards go to Tools and choose Envelopes and labels.

Choose Full Page of same labels.

Click on Options and choose Label Products Avery Standard.

Click new label and set all the numbers as follows:

  • Top and Side Margins 0”
  • Vertical Pitch 2.0”
  • Horizontal Pitch 3.5”
  • Label Height 2”
  • Label Width 3.5”
  • Number Across 2
  • Number Down 5
  • Page size Letter

Click ok. Now click on new label and save with a name so that all these settings will be saved. Next time you want to print more labels you will have the set-up already done.


Print your rough draft and see where you need to make any adjustments on your word document page. Once you are happy with the final results you can print your business cards.

This does seem like a long process but if you want to save money this is a great way to do it.


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    • Just Ask Susan profile image

      Susan Zutautas 5 years ago from Ontario, Canada

      mljdgulley, Glad to be of help. I try to do everything that will save money. If you have any questions about making business cards this way please let know.

    • mljdgulley354 profile image

      mljdgulley354 5 years ago

      Thank you for this informative hub. I need to make business cards and have been wondering how to do it inexpensively.

    • Just Ask Susan profile image

      Susan Zutautas 6 years ago from Ontario, Canada

      Thanks Christy

      We always like to try and save money no matter what it is we are trying to do.

    • profile image

      Christy Zutautas 6 years ago

      Great advice! It's much cheaper to make your own business cards at home rather than ordering them from a printing company.