DIY: Postcard Party Invitations with Microsoft Publisher
In an effort to save money during the spring of 2011, I designed and printed the invitations for my husband's med school graduation party. Using Microsoft Publisher made this process very simple. The result is a professional looking invitation that costs much less than what I would have spent to have invitations printed somewhere.
I used Microsoft Publisher 2007 to make my invitations. If you're using an older or newer version, some of these directions may differ slightly.
Open Microsoft Publisher. You should have a Getting Started Menu that comes up automatically. Click Postcards.
I used the 1/2 letter 8.5 x 5.5" size. It is up to you if you want to use something different, but this size worked perfectly for me.
Click Text Box (icon in the left hand side bar menu). I kept my invitations very simple with a single text box with centered text. I divided the text up into three different sections within my box for the ceremony information, party information, and RSVP information. I also have a title at the top with a slightly larger font size than the rest of the card. You can use multiple text boxes if you like and/or add other boxes such as pictures, etc. You can also experiment with different fonts, sizes, colors, etc. The buttons/menus for most of these functions are very easy to locate.
When you have the postcard the way that you would like to print it, click File, and then Print. Under Printing Options, click Multiple Copies Per Sheet. After you've clicked this, you should see the number of copies change to 2. You can now change the number of copies if you would like to print more than 2 postcards. Keep in mind that your copies number should be even so that you have 2 postcards on each page.
I printed my postcards on 110 lb. white cardstock. I did not select any special paper setting in the print settings for the card stock. It will print fine with the default letter setting.
After you have printed your cards, you'll need to cut them out. I used a large table top paper cutter at work to cut out my graduation invitations. If you have a smaller scrapbook paper cutter at home, that will work fine, too. I used the guidelines on the paper cutter to determine where I made my cuts so that I ended up with 4 1/2" by 5 1/2" cards. You don't have to make yours this size. As long as you have some sort of guidelines, you will be able to ensure that all of your cards are the size that you want and that they are the same size. If you are not confident using the guidelines, you can use a ruler to draw lines for the cuts.
You can see the information side of my postcards below. I blurred the photo so that the names and addresses on the cards are not visible.
Use the opposite side of the card for your return address, sender address, and stamp. I have an Avery template on my computer that I use for Christmas card labels. I used this same template for my postcard invitations. It's time consuming to create these label sheets initially, but they are a huge time saver for all future mailings.
I've blurred the second image to obscure the addresses.