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How to get text on a picture with Microsoft Publisher

Updated on April 7, 2013

Microsoft Publisher

Many software enables the creative writer to write text on pictures, but being a dynamic (but forever struggling, learning by trial and error) user of Microsoft Office I have learned how to use most of its available programs instead of loading my computer with all kinds of everything (to struggle with).

I honestly hate learning how to do something I want to do with computer software. At my age I hate spending time learning how to do anything via modern technology. I prefer sticking to what I already use with success. I absolutely hate realizing that my children and grandchildren are 'getting it' instinctively while I wreck my brains trying to achieve the simplest goal via electronic technology. But once I get on top of something new, I don't regret challenging my patience and mental ability.

I will never be able to call myself a wizard on computer software, not to talk about hardware. But I will always be willing to share the knowledge I obtained by trial and error and thanks to the HELP-function (F1) of most/all software.

So here is MY WAY of writing text on pictures. It may be the wrong way, or the most complicated way, I have no clue. But fact is, this is the way I accomplish my goals in this specific field -

I am using Microsoft Office Professional Plus 2010. Don't allow the slight difference of appearance of other versions to discourage you. The terms for functions are mostly the same, though re-arranged.

Getting text on a picture step by step

Open Microsoft Publisher.

Open a new blank document. (Try your creation at first with a landscape orientation - Blank 11 x 8,5)

Save, save, save.....

Save your file (and do this often as you go), consequently sparing yourself going nuts when losing work due to a power failure or whatever can go wrong while you're busy struggling your jack off doing what you are doing.

Insert picture -

Insert Picture

In the Insert-menu, clicking on 'Picture' will open your Windows Explorer in order for you to find, select and insert the picture you want.

Insert a text box in picture

Still in the Insert menu, click on the "Draw Text Box".

A cross will appear to be maneuvered with the left button of your mouse. By keeping the button down you can draw a box according to your preference. You can alter the size of the box by dragging the corners and the sides - (maneuvering it with the left button of the mouse.)

The default box is transparent. (You can change it later with Text Format tools.)

Typing text in the box is only possible when you are IN the box, seeing the cursor inside the box. (Just click in the box and not on the picture).

You will need to alter the size of your text: Type any letter in the box, select all with Ctrl+A and pick your font and size in the Home menu, or in the Text Box Tools Format menu. The latter appears automatically in the menu-bar when you work inside the text box.

In the same menu also chose a color for your text. If the picture is dark, you will not be able to see dark text on it.

Type your text.

In the Text Box Tools Format menu you will find all the tools you need to format the text as well as the text box according to your preference, i.e. frames and fill-in color. The right button of the mouse will also provide a menu inter alia allowing the formatting of the text box.

BTW: By using F9 or Ctrl + maneuvering the scroll wheel/tool of the mouse, you will be able to zoom-in and out in order to have a larger/smaller view on your work.

Once done with your text and happy with the appearance and location of the text box the picture and the text-box have to be GROUPED.

In the Home menu -

Select all (Cntr+A) and click on the group tool.

Save a grouped picture

The right button of the mouse will open a menu that allows inter alia "Save as picture'.

Save your picture in JPG-format, or in the format of your choice.

In order to use this picture in HubPages or elsewhere on the Internet, I have learned by trial an error to reduce the size of the picture to 700 x whatever pixels.

For some reason saving a grouped picture is not always successful. Either the picture or text-box doesn't save successfully. But trying again (and again) with the cursor on different spots on the grouped picture, you will eventually succeed. (One day, I will hopefully know exactly why this simple procedure of saving a grouped picture is not always a success.)

NB: You can insert many text boxes for text in a single picture, then group all of it at the end before saving the file as a picture.

© Martie Coetser

Copyright :: All Rights Reserved
Registered :: 2013-04-07 11:48:55
Title :: How to get text on a picture with Microsoft Publis
Category :: Article Hub
Fingerprint :: 72c2cc8696941810d8b883aa2d2c8c1df19dfb3cbb7a033b260b8e6d5803d1e2



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    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      4 years ago from South Africa

      Hi Vocalcoach, I look forward seeing your text on pictures. Doing this in Microsoft Publisher is really very easy :)

    • vocalcoach profile image

      Audrey Hunt 

      4 years ago from Idyllwild Ca.

      I recently switched from a mac to a pc and this information could not have come at a better time. Your instructions are clear and even I understand how to do this. A million thanks Martie!

    • profile image


      4 years ago

      Thank you!

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      4 years ago from South Africa

      Hi Peg, it is all about shared interests. I find it difficult to read something that doesn't interest me. Thanks for the visit. I hope to see a picture with an inserted text on your wall soon :) This is really very easy to do. Hugs from SA :)

    • PegCole17 profile image

      Peg Cole 

      4 years ago from Northeast of Dallas, Texas

      Read this one again today as it is something useful and I've been seeing the technique used more and more on pictures online. Isn't it funny that when choosing something to read in your articles that I keep picking the same ones? It must be something about the titles that grab me. Interesting and useful.

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      6 years ago from South Africa

      Peg, I am glad you find this 'crash course' useful. The more you do it, the easier it will be :) You are welcome to ask for better guidance whenever you need it :)

    • PegCole17 profile image

      Peg Cole 

      6 years ago from Northeast of Dallas, Texas

      Now here's something I can really use for the pictures I'm putting on my blog. Your explanation is straightforward and sounds quite do able. I'll definitely be sharing this on Facebook so I can find these instructions again when I need them. Thank you so much.

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      6 years ago from South Africa

      Hi marcoujor, I certainly had a lot of fun changing YOUR haikus into haigas :) Love you lots, Maria :)

    • marcoujor profile image

      Maria Jordan 

      6 years ago from Jeffersonville PA

      I have another way to get instant success...stick with a winner like my Sista!

      I promise I am gonna learn are having way too much fun...and you rock! Love you, Maria

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      6 years ago from South Africa

      Paggy, I will check PicMonkey. Maybe it offers a faster and easier way to get text on pictures. I am always looking for instant success :)

    • Peggy W profile image

      Peggy Woods 

      6 years ago from Houston, Texas

      This is good information to know. Thanks for posting this. PicMonkey is another site that I have discovered that accomplishes the same thing.

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      6 years ago from South Africa

      Glad you discovered this method, Thelma. I hope you will find it useful :)

    • Thelma Alberts profile image

      Thelma Alberts 

      6 years ago from Germany and Philippines

      Thanks for sharing this. I have been trying to put text into my photos but still don´t know how to. This is indeed very useful and informative. Voted up and pinned for later use. Thanks Martie;-)

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      6 years ago from South Africa

      Suzie, I try to do things the easy way, though we all know that everything we can do is actually easy.... but to get to the 'can'..... Okay, with some things we have to struggle, otherwise we will get nowhere.... Glad to know that this looks easy enough for you to try. Just call me if you need more help :)

    • Suzie HQ profile image

      Suzanne Ridgeway 

      6 years ago from Dublin, Ireland

      Hi Martie,

      Many thanks for showing me something I wondered how other's did! I am always keen to try new things like this to add to your pics so thanks so much for something ubber interesting and looks easy enough even for me who is not a super techie! Voted up, useful, interesting & shared on :-)

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      6 years ago from South Africa

      Just give me a call if you need more help, Deborah :)

    • DeborahNeyens profile image

      Deborah Neyens 

      6 years ago from Iowa

      Oh, this will come in handy! Thanks for the tutorial.

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      6 years ago from South Africa

      Hi Curiad, so good to see you in my corner!

    • profile image


      6 years ago

      Interesting and useful Martie!

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      6 years ago from South Africa

      Nell, sorry it took me so long to reply - I just had one of the most hectic weeks in a very long time, but only to be able to go on holiday tomorrow. Only for a week, but even a weekend would have been awesome. I will have a look at rflbot. For all I know it is better than MS-Publisher. In this world of electronic tools and gadgets we should try as much as possible and keep using the best. Take care, dear Nell.

    • Nell Rose profile image

      Nell Rose 

      6 years ago from England

      This is great Martie! I wondered how you used it, I have tried various different pictures and text but this is the best. The one that I use is rflbot, its really easy too. Just go to the site and its self explanatory, but its pretty basic, so this is really useful, thanks!

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      6 years ago from South Africa

      TO ALL - Forgive me my delay in replying. I am working full-day this week in order to finish some urgent tax submissions before I go on a short holiday next week. I am working half-day for 2 years now, so I find this 8 to 5, focusing on numbers all the time, extremely exhausting. And I still have 3 days to go....

      @ bravewarrior – Mark my words, you will tackle the challenge the minute you want to type text on a picture. In the meantime, just relax.... :)

      @ faythef - thank you for the votes :)

      @ Pamela99 – Just send me an email if you need more help. The first time is always the most difficult and frustrating.

      @ mary615 – All programs for picture editing allow text on pictures. But because I have learned to do it in MS-Pub I just don’t have the patience to try it in another program. I am still learning how to do video’s in Picassa. Done one, but forgot how I did it. Lol!

      @ Vellur – Thanks for the votes :)

      @ 4FoodSafety – I love making all sorts of collages with my photos and most of the time I need text. Thanks for the votes :)

      @ always exploring – By the time I understand something it is time for an update and then I have to struggle all over again. I just can’t keep up! So frustrating! Good to know that I am not the only one battling with technology and electronic gadgets. Take care, Ruby :)

      @ drbj – So good to know that you were willing to pay for this crash-course in putting text on photos. I am sure you will enjoy doing this. Maybe I must also do a hub on putting photos on a photo.... I love making collages in Microsoft Publisher. Drbj, I’ll keep my eye on the postman.... :)

      @ midget38 – The reason why I don’t do this in MS-Words is because it doesn’t allow the saving of an edited picture as a picture. Or maybe I just don’t know how to do it. Thanks for reading and commenting.

      @ Rosemay50 – I also use Photo Studio, but not for putting text on pictures. This specific tool is useless in PS. Or maybe I am useless in PS. To be honest, when I play with my photos I use Photo Studio and MS-Pub at the same time, doing some stuff in the one and some in the other. I have 5.5 - got it for free with a camera I bought years ago, so I need an upgrade, but not willing to pay for it. We are so spoiled with all the available free programs! I am completely stupid in any other photo-editing program. Oh, I enjoy writing micro-poems and love this (illegal) 7-5-7 so much more than the 5-7-5 of haiku. Take care, Rosemary :)

    • Rosemay50 profile image

      Rosemary Sadler 

      6 years ago from Hawkes Bay - NewZealand

      This is a great hub Martie and very useful. Straight forward and easy instructions.

      I use Photo Studio, which I believe you also have, I can see on your task bar, but I cannot change the orientation to diagonal like you have in your first pic.

      This must be you micro poetry you were telling me about, very nice :))

    • midget38 profile image

      Michelle Liew 

      6 years ago from Singapore

      This is absolutely useful for those who are not so familiar with how to play around with the picture alignment functions on Word. Thanks for sharing, Martie!

    • drbj profile image

      drbj and sherry 

      6 years ago from south Florida

      How did you know, Martie, that I have been wanting to learn to do just this! You are a life-saver, m'dear. Have bookmarked and saved this hub forevermore.

      This information is worth $1,000 to me so I am writing you a check today. Oh, wait ... THEY won't let me use a sharp pen or pencil. Okay, as soon as I find a crayon, we're in business! :)

    • always exploring profile image

      Ruby Jean Richert 

      6 years ago from Southern Illinois

      Oh how i would love to be able to do this, but i am brain dead when it involves technology or new gadgets. Someday i am going to try, you've inspired me. I am the same with my grandchildren, they ' get it ' and i'm sure have great pity for grandma.Hee..Thank you Martie...

    • 4FoodSafety profile image

      Kelly Kline Burnett 

      6 years ago from Fontana, WI

      I am not good with photos and this helps allot. Thank you! Vote up and useful! Great job!

    • Vellur profile image

      Nithya Venkat 

      6 years ago from Dubai

      Useful and informative. Easy to follow, voted up.

    • mary615 profile image

      Mary Hyatt 

      6 years ago from Florida

      I hate trying to learn new techniques, too. This sounds simple enough for me to grasp. I do text on my Picassa, but I'm sure I could do a better job using Microsoft as you advise.

      Voted UP and will share. I bookmarked this Hub, too.

    • Pamela99 profile image

      Pamela Oglesby 

      6 years ago from Sunny Florida

      Thank you Martie! I am copying this page as I have struggled with this before and very much appreciate your excellent directions. Voted Awesome and Useful of course. You are the greatest!

    • faythef profile image

      Faythe Payne 

      6 years ago from USA

      Yea...this is great...thank you for up and on the board..

    • bravewarrior profile image

      Shauna L Bowling 

      6 years ago from Central Florida

      Somehow I knew you would respond this way, Martie. You mean I have to go to work? Shoot, it's Sunday woman! What's wrong with you??? :-)

    • MartieCoetser profile imageAUTHOR

      Martie Coetser 

      6 years ago from South Africa

      @ marcoujor – I wrote this hub especially for you, as you have asked me how do I get text on a picture. So after googling the question and found no sufficient answer, I saw a gap.... Thanks for giving me the idea to share some of the little I know with you and all my friends. Love you, Mar!

      @ Vickiw – Oh, nothing to be envious about. Humans are amazing creatures. They CAN do anything if they have to/want to do it. If you ever feel like typing text on a picture and this hub does not guide you effectively, just call me via email. Mooi bly, Vicki!

      @ billybuc – I am sure the old dog is going to enjoy practicing this new trick :)

      @ Faith Reaper – I am honestly so glad to know that I’ve killed your curiosity with this hub. I look forward to see your text on pictures :) Thinking birthday cards for the grandchildren....

      @ bravewarrior – you can kiss me if I know anything about Microsoft Office Student and Teacher. Lol! If it has a program for the making of cards and banners, it should have the facility to put text on pictures. Enjoy the challenge!

    • bravewarrior profile image

      Shauna L Bowling 

      6 years ago from Central Florida

      Martie, I use Microsoft Office Student and Teacher. Are these features available on that as well?

    • Faith Reaper profile image

      Faith Reaper 

      6 years ago from southern USA

      Oh, how very insightful here! I have been wondering how to do this for a long while.

      Very useful and informative hub.

      Thanks, Martie. You're the best.

      Voted up +++ and sharing

      Hugs and love, Faith Reaper

    • billybuc profile image

      Bill Holland 

      6 years ago from Olympia, WA

      Very useful, Martie. I have seen others do this and I had no idea how they did it. Thanks for teaching this old dog some new tricks. :)

    • profile image


      6 years ago

      You are streets ahead of me my dear! I am envious of your talent! Like you I find it so frustrating that others, especially very young others, just seem to be born with these abilities, while I lag behind, learning with such difficulty! Good for you, this is great. Definitely beyond me right now, but maybe in the future? Alles van die beste, hoor? Totsiens, Vicki

    • marcoujor profile image

      Maria Jordan 

      6 years ago from Jeffersonville PA

      OMG, you are the bestest Sista. I am going to clear my head and really try to absorb have indeed answered my prayers.

      Excellent work...Voted UP and most USEFUL...also ABI...!

      Love, Maria


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