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What Do Fleet Managers Do?

Updated on May 9, 2017

With the rise of fleet leasing in the automobile industry, the demand for fleet managers is growing by the hour. In a transportation or logistics company as well as those companies which hire fleet cars on a large scale, require fleet managers. The goal of these companies is to maximize their profits in hiring, purchasing and leasing vehicles. The role of fleet managers is to select and maintain vehicles in order to keep distribution and deliveries on time within its limited budget. To succeed at their job, fleet managers require some experience and skills in management, logistics and technological programs to administer fleets and drivers. They also need to have good communication skills to get the job done.

Selecting Vehicles

Fleet managers consult the clients about what kind of vehicles need to be acquired and how many. Sometimes, they independently select and purchase cars, but within the client’s budget and needs. After the lease term is over or when the vehicle is no longer useful, the manager resells the used vehicle(s). These vehicles are remarketed to get back maximum of the company’s investment.

Keeping Records

Fleet managers keep records of all transactions made and have regular inspections. They register and license all vehicles. These records are kept to verify that the company is in agreement with all the state and national regulations.


To ensure smooth running of transportation, vehicles need to be maintained in its highest operating conditions. Fleet managers set regular schedules to make sure each vehicle is kept in perfect running conditions. Companies outsource or have their own in-house service facilities with specialists and mechanics to handle repairs and protection.

Driver/Workforce Management

Hiring reliable drivers is the key to avoid any loss or damage to the company’s finance. Rash and poor drivers can be a burden, causing fines and lawsuits with speeding and erratic driving. Vehicle idling is bad driver behavior that can heavily cost the industry. Fleet managers use GPS trackers and conduct regular coaching sessions for drivers to improve their behavior and fleet safety.

Profit and Loss

Fleet managers preserve records of all data to keep track of profits and loss. These records have a pattern which fleet managers follow to cut expenses and reduce costs. To enhance operational efficiency, fleet managers address departmental cost per vehicle, customer service, accident costs and rates and depreciation and lifecycle cost.


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