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Cleaning Service Contract- How to Write-Sample Contract

Updated on March 28, 2011

Cleaning Service Contract- How to Write one-Sample Contract

How to write a cleaning contract- Sample contract

Here is a sample proposal and contract. To get more information concerning this and other janitorial cleaning business software and bidding calculation tools, please visit our home website at:

Down loadable deluxe format to change to the way you like it is available at janitorial contractors help CD.

- Sample only _

ABC Janitorial Service Co
661 Jackmoor Road,
Capital City, Ohio, 00000
Ph: 1-000-000-0000
Fax: 1-000-000-0001
Email: johndoe@yahoo. com

Sale Representative: John Doe

Proposal Made For

Date: 01/09/2008

GMB Office Management Co
7892 South Vincent St. ,
Capital City, Ohio, 0000
Ph: 1-000-000-1234
Fax: 1-000-000-1235

Attention to:

Proposal for a cleaning Contract Service

Cleaning Contract Service for: Regular daily, weekly, monthly Service
Cleaning Service location: Same as above address
Cleaning service schedule: Attached
Cleaning service amount: $ 3,450.00 per month.
Tax $ 000.00
Total: $ 3,450.00 per month

** Any other special service fees or paper supplies will be added on to the invoice as needed.

** We observe the following major holidays: New Years, Christmas, Easter, Memorial day, Labor day, Thanksgiving.

We will not be providing any cleaning services on the major holidays. However, to make up for the days of cleaning as scheduled per each month, customer can request cleaning on another day of the week in replacement of these holidays (no extra charge).

** Special services will be at extra charge, such as the following:

Stripping and wax
Top scrub and refinish
Carpet cleaning- hot water extraction
Carpet cleaning- Bonnet cleaning
Machine scrubbing tile floors

Quotation will be provided as needed

** Invoice will be mailed at the end of the month that service was rendered.

** Invoice payment due date is within 30 days from the invoice

** This contract is good for one year from the signed date and can be automatically renewed unless otherwise agreed upon.

More details on the contract terms for services are listed in the terms of contract page.


Following information is attached

Cleaning schedule


Copy of insurance certificate

Proposal is good for 30 days from this date.
After 30 days, we will review the proposal to reconfirm or adjust accordingly.

Thank you for your consideration,

Signed: _______________________________, Date: 1/09/208
John Doe

Terms of Contract

Contract Service provider:
ABC Janitorial Service Co
661 Jackmoor Road,
Capital City, Ohio, 00000
Ph: 1-000-000-0000
Fax: 1-000-000-0001
Email: johndoe@yahoo. Com

Contract Service Receiver:
GMB Office Management Co
7892 South Vincent St. ,
Capital City, Ohio, 0000
Ph: 1-000-000-1234
Fax: 1-000-000-1235

Terms for a contract service

ABC Janitorial Service Company will provide regular cleaning service as outlined on a cleaning schedule (attached) from the 1st date of the each month to the last day of the month.

Cleaning schedule days: Monday, Wednesday and Friday only.
Cleaning time: Evening starting anytime after 6: 00pm, ending before
5:00 am next morning.
Service will begin: June 05, 2008

** Keys will be provided by GMB Office Management Co.
** No representative from GMB Office Management Co., will be present at the
site for monitoring the site or supervising any of
contracting service company members.

** ABC Janitorial Service Co., will take all responsibilities on providing security during their service hours. From the opening of the facility to closing and turning on the alarm when service is done. Any failure in this regard will be grounds for termination of service. The service provider will be responsible for all damages and theft which occurs due to negligence of locking and turning the alarm on when service is done each time.

** ABC Janitorial Service Company will provide cleaning services as outlined in the cleaning schedule in a timely manner. If there is any deficiency in the service rendered as outlined in the service contract, this matter will be brought to the attention of the management of ABC Janitorial Service Company and the matter will be corrected immediately.

After two unsatisfied customer’s written complaints in the same area of concern, if the customer requests, this will be grounds for termination of the contract, without any penalty.

If there are more than three written complaints each month on any area of service, if the customer requests, this will be grounds for termination of the contract, without any penalty.

** Any damages which occur by the staff of ABC Janitorial Service Company, ABC Janitorial Service Company will be responsible for all damages and repairs. .

** ABC Janitorial Service Company will send (mail or personal delivery) an invoice to GMB Office Management Company on the 1st day of the month for services rendered the previous month. Invoice date will be dated the last day of the month services rendered and the invoice will be due within 30 days of the date of invoice.

In return of providing cleaning services as outlined on the cleaning schedule and terms of service rendered:

** GMB Office Management Company will make the payment of invoice in a timely manner, which is due within 30 days from the date of invoice.

** Payment of invoice past due more than 60 days from the date of invoice will be grounds for a termination of contract, if the contract service provider requests it without any penalties. However, all past due invoice must be paid.

** GMB Office Management Company will make any unsatisfied service area complaints either in writing or by making a phone call/s to ABC Janitorial Service Company within 3 days of the actual date of unsatisfied service. If failure to do this in a timely manner(phone calls, email or fax - within 3 days, letters received by ABC office within 5 days of event), this cannot be used as grounds for termination of contract without penalties.

** In the event of requesting early termination of contract before the full one year terms of contract (if not, contract will be renewed automatically at the one year anniversary of the signed contract)

GMB Office Management Company must provide in writing 30 days advance notice requesting termination of contract and for what reasons.

If the request is not based on unsatisfactory service as stated above, GMB Office Management Company will pay for the next 30 days full month term whether service is provided or not. Unless the customer requests that service is terminated immediately, service will be provided for the next 30 days.

Above contract terms will be accepted by both sides by signing and dating the document as a legally binding contract.

Signed by ABC Janitorial Service Company:




Signed by GMB Office Management Company:



Thank you very much for your business and looking forward to a happy relationship!

** To meet all legal requirements and your specific needs, please consult your lawyer.

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