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How to Compress Computer Files Using Winzip for Emailing

Updated on April 3, 2010

How to Compress Computer Files Using Winzip for Emailing

Technology has made a lot of things easier for us, particularly the exchange of information and other data online. Within seconds, you can communicate with someone who might me on a different side of the globe.

If you need to share files or documents to someone through the use of emails, you can compress these files or documents into one file and send everything in one email compared to sending several ones. Winzip is one of the applications that allow you to compress files for storing and sending to emails, eating up less disk space and allowing you to store files of the same nature and send them a lot easier.

Winzip, like most compressing software, is available for download for a free trial and you can purchase it after your trial period is over if you choose to do so. This application is very easy to use and is also very user friendly, allowing even people who are not so technically inclined to easily compress and send files.

Items Needed:

* Microsoft Windows as your operating system

* Winzip installed on your PC

* Documents to be compressed

1. Winzip works with Microsoft Windows as your operating system, and you also need to have disk space to install the program and run it as well.

2. Of course, you need to download and install Winzip on your PC where the files you need to compress are. As said earlier, you may download and install Winzip on your PC for a trial version, and purchase if either after your trial period is over or at the moment you decide you really need this software.

3. To compress files, all you need to do is to select and highlight the files you want to compress or zip, and then right click on Compress with Winzip. Winzip also has a feature that allows you to zip a file and instantly attach it to an email without having to go through manually selecting the zipped file and attaching it to your email.

4. Winzip also has a self extracting application that allows you to create a compressed file and send it to someone who does not have Winzip installed on their PC. Compared to other applications wherein both of you (the sender and the recipient) need to have the same application in order to open the files, Winzip allows you to create a self extractor that allows the recipient to open the files you sent even if they do not have Winzip installed.

5. Another great feature of Winzip is the fact that it allows you to split your zip files for sending. This allows you to send a file (or files) which are greater than the attachment limit of normal emails. This feature also makes the process of downloading your attachment easier for the recipient.

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    • thevoice profile image

      thevoice 

      8 years ago from carthage ill

      great hub full of knowledge thanks happy easter

    working

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