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Attendance & Time Reporting Software for Employee Tracking

Updated on March 2, 2015
Time tracking and attendance is slightly less manual than it used to be
Time tracking and attendance is slightly less manual than it used to be | Source

Introduction

Attendance software is a vital part of any large organization. Being able to keep track of employees and when people are due for vacation or out sick is essential for project planning, HR reporting and management of personnel.

The right software can help you to provide the right resources for business activities. In this article we'll look at the main functions of employee attendance software and some of your options when it comes to choosing the right application for your business.We'll explore the various aspects of employee management software including timesheets, resource planning, reporting, vacations and more.

  • The main functions of employee tracking software
  • Entering time on timesheets
  • Tracking time allocated to business and project activities
  • Managing vacation times
  • Tracking unplanned absences due to sickness or for other reasons
  • Planning resources for business activities and projects
  • General management of personnel
  • Support for temporary workers, external contractors and consultants
  • Popular employee attendance and tracking software

Main functions of employee software

Although functionality does vary between applications, here are some of the aspects you might want to look for when you're researching attendance tracking and time recording software.

Entering time on timesheets

Whether you're billing an internal or external client for time spent, or you just want to know how your employees are spending their days, timesheets are an essential part of personnel and project management. Timesheet software will allow employees to track where they are spending their time on an hour-to-hour or day-to-day basis.

Tracking time fairly is essential to ensuring that employees receive the right pay and overtime
Tracking time fairly is essential to ensuring that employees receive the right pay and overtime | Source

Tracking time allocated to business and project activities

Often, managers will want to know exactly how their employees are dividing up their time. Some of the better employee tracking software will allow employees to allocate their time between regular, business-as-usual activities, project work and other demands on their time such as training, meetings and the like.

Managing vacation times

An essential part of planning in any business is understanding when employees are going to be taking paid or unpaid leave, vacation or holidays. Most employee tracking software will enable personnel to enter their vacation time and check their remaining allocation of paid leave. Managers can then use this information to make sure that their areas are properly resourced throughout the year.

Tracking vacations means that you should always have proper staff levels
Tracking vacations means that you should always have proper staff levels | Source

Tracking unplanned absences due to sickness or for other reasons

In addition to tracking planned absences such as vacations, it's also important to manage unplanned absences caused by sickness or other reasons. Good software will enable employees to report unplanned absences, give reasons and allow for a follow-up from their manager.

Planning resources for business activities and projects

For any business to function, there need to be enough people to manage normal business operations and also to support any projects that the business is progressing. Employee tracking software should allow team leaders, supervisors and project managers to identify and allocate people to certain areas and tasks to support business outcomes.

Tracking resources helps a business deliver projects and other activities on time and on budget
Tracking resources helps a business deliver projects and other activities on time and on budget | Source

General management of personnel

Reporting from attendance and employee tracking software can be very useful in helping to manage employees. If managers identify unusual patterns from the software or identify any other unexpected behavior, they can raise this with the employee and resolve any potential issues in a proactive way.

Popular employee attendance and tracking software

Some of the more popular employee software includes:

Some of these solutions are purely designed around employee timesheets, planning and attendance reporting, whereas others are fully-featured HR management programs.

Support for temporary workers, external contractors and consultants

Employee tracking doesn't need to be limited to permanent, employed workers. It could also apply to temporary workers, consultants or other external contractors. This can be especially useful for shorter-term assignments such as projects where a department is bringing in specialists.

What's the most important part of employee tracking and attendance for your business?

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In closing

Ultimately, the right type of employee software for your business will be a solution that combines ease-of-use with the right levels of functionality and engagement from your personnel. Many applications are available with a free trial, so you can try them out and see if they would work for you.

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