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How Do I Prioritize Tasks As A Manager?

Updated on October 8, 2013

Prioritizing and Retail Management

Sometimes as a manager, one becomes more task driven. A manager will allow the task to become the driver, while the manager becomes the steering wheel. Therefore, the task will manage them rather than they manage the task. When this happens, the manager seems to run in place and never accomplishes a task 100% before moving onto the next. How does a manager break the cycle? How do you achieve more as a manager? Let's talk about how we can accomplish more and achieve goals in order to succeed.

STOP! No more running in circles.

You have to decide what the main objective is you need to accomplish. What is the project? or goal? After you've got the main objective, make a list. What do you put on this list? How do you decide what to put on the list? The list should include the tasks you will need to do, in order to obtain your objective or project. Write these tasks down. The next step to prioritizing your list is to assign a value to each of the tasks. Now, you're asking how do I assign a value to each of the task? At this point, you're probably thinking I'm just crazy. The method I'm giving you will help you to assess the value of each task. Write down 1 through 5 or you can use A through E, your choice. I prefer the number system.

  1. Task is Important and urgent.
  2. Task is important but not urgent.
  3. Task is urgent but not important.
  4. Task has no relevance to this goal or project but nice to complete.
  5. Task is only ideas or 'maybe someday' projects.

You've got the value system to assign to each task, now give a value to each one. Once you've completed this, place them in order of importance. Remember, when assigning a value take into consideration if the task has time constraints. This may change the order of priority on the list. Another thing to take into consideration is the fact a task considered to be important, but not urgent can cause you grief and a huge headache down the road. You're wondering why? Well, it may not have a time constraint close in the future. However, if you procrastinate it could become a problem later. Remember to manage your time in order to achieve the tasks for each of your goals.

Conclusion

Now you have a plan. A way to start prioritizing your projects, and goals. You will find lots of variations of prioritizing in books and on the Internet. This is the one which works best for me. Prioritizing doesn't have to be as complicated as some of the articles or books I have read. This is the simplified version of achieving your goals. Now you can be the driver, and the task is your steering wheel. You are in control.

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