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How to Buy Digital Copiers at Comparative Price for Your Small Business

Updated on November 29, 2012
Get your copier on!
Get your copier on! | Source

When your small business buys digital copiers at comparative prices, your organization saves money without sacrificing product quality. Buy copiers at low prices by conducting online research, finding a local dealer, and negotiating prices.

Determine Necessary Copier Functions and Related Pricing

Before heading online to compare copier pricing, determine what functions are necessary for copiers in your office or other business location. Equipment price varies by copy speed and copy volume; the fastest machines with highest copier volume are generally most expensive.

Also, determine whether your small business requires color or black-and-white copiers. The color varieties are usually more expensive than black-and-white ones. Select machine functions necessary to run your business. Also, determine what factors are important for your business within the vendor service contract. Contracts vary considerably in price between the providers.

Once you complete your checklist of necessary copier functions and service agreement essentials, conduct an online search of copiers that fit your criteria to compare prices. Gather a list of potential brands and models that meet your daily small business needs as well as fitting within your price range.

Shop Locally for Digital Copiers

With your list of potential brands and models in hand, find a local copier dealer. Your business is able to save money when you buy local as shipping costs and delivery fees are less expensive than dealers that are far away from your location. With local purchase, your business also spends less money on service calls as phone costs are not long distance and technicians have less area to travel. Small retailers may also offer lower prices than large outlets to try to boost sales.

At local dealer, save money buying used rather than new copiers. As per, "A completely refurbished machine will cost you much less and, with proper maintenance, can last a long time." The same brands are often available in used condition and have significantly cheaper upfront costs than new varieties.

Buy Locally to Save Money on Copiers


Negotiate Copier Pricing

Get a comparative price on the machines for your business by negotiating a lower price per copier or for service agreement. An advantage of buying locally is that you can negotiate openly with dealers. For example, dealer may agree to lower guaranteed response time for service calls to your business from one day to half a day. Retailer may be open to altering service agreement to include consumable goods such as toners and drums that are not included in the standard version. Bring up competitor pricing as well as a way to begin negotiations to lower upfront copier costs.

Buy digital copiers for your small business at comparative price by gathering pricing information online, buying locally, and negotiating costs with local dealers. Get equipment that helps your company run efficiently, at a competitive price.

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    • DDE profile image

      Devika Primić 

      4 years ago from Dubrovnik, Croatia

      A well-advised hub on buy a digital copier it is time for me to go forward.

    • Rolly A Chabot profile image

      Rolly A Chabot 

      5 years ago from Alberta Canada

      Hi Christy... Thanks for this and I enjoyed reading. With the business I have created through writing the way I determined the printer which best suited my needs fell into a few categories. Space, energy use, quality and last but certainly not least the cost of replacement cartridges. The brand I chose meets all my needs.

      This will be a great reference for people looking to equip themselves.

      Hugs from Alberta

    • ChristyWrites profile imageAUTHOR

      Christy Birmingham 

      5 years ago from British Columbia, Canada

      Thanks alocsin for forwarding on the article. Any questions, let me know.

      Thanks Hawaii / PNW friend, I am glad I get such nice words about my work!

      Hi Flash, Janine, and Bill, you are all among my biggest supports here and I value you all!

    • alocsin profile image


      5 years ago from Orange County, CA

      I'll forward this to a friend of mine who is starting a business and may need a copier. Voting this Up and Useful.

    • hawaiianodysseus profile image

      Hawaiian Odysseus 

      5 years ago from Southeast Washington state

      You never cease to amaze me in regards to your range of topic coverage as well as overall writing skills. It'd be fun to watch you draw a letter out of a Scrabble game bag and give you an hour to write a hub about a subject that began with that letter. Somehow, I just know you'd produce a winner every time! : )

    • flashmakeit profile image


      5 years ago from usa

      This article is useful because a lot of small business need a dependable copier.

    • Janine Huldie profile image

      Janine Huldie 

      5 years ago from New York, New York

      I also am not in the market for one of these, but you truly gave some very good advice and tips here. Thanks Christy and have of course voted up and shared all over!!

    • billybuc profile image

      Bill Holland 

      5 years ago from Olympia, WA

      I used to always have those blow-up globes in my classroom. It was fun to toss them around with the students.

      Oh, this is about copiers??? LOL...well, okay then, good, useful information. I'm not in the market for one, but you have provided great information for anyone who is. :)


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