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How to Communicate Effectively – What You Should and Should Not Do to Succeed

Updated on July 15, 2011
do you think these people are communicating effectively? well, it's your call
do you think these people are communicating effectively? well, it's your call

Effective communication is one of the most important factors to consider if you want to be a successful person, especially in business. Unfortunately, there are not few people out there that do not really understand how they can communicate effectively. Oftentimes, perhaps, the person you are talking to do not really get what you are trying to express or, even worse, he or she is not really interested in what you are talking about. Needless to say, this is the last situation you would like to be in. Therefore, in order to prevent such things from happening to you, here are some tips on effective communication you can use, at home or at the office.

Clumsy? Boring. Expressive? Be Careful!

First, you need to express yourself. People often find it boring to talk to someone who seems rather clumsy. Most people often find a clumsy person does not even know how to say a sentence in a correct order that is nice to hear. People often find it more interesting to talk to someone that uses his or her body parts in order to express the subject that is being talked about. However, there is one thing you should note here. Although it is nice to use your body parts to express what you mean, it is not recommended at all that you use them excessively. Excessive use of body parts will make you look rather funny – unfortunately, not in a good way.

Diversion? Easy Habit, But...

Avoiding diversion is the next thing you should try to do. What is meant with diversion in this case is saying things such as, “err…”, “um…”, “and uh…”, and so on. This is not too much different from being clumsy. In addition to that, this makes you look unprofessional and unprepared to say what you are trying to say. That said, what should you do instead? Well, when you are not really ready to say about something, you will be better off being quiet while taking your time to think. Then, when you finally figure out how you should say about something, you can start talking. Unknown to many, this is often a better idea compared to diversion.

Are My Eyes Supposed to Go in That Direction?

Then, what you should do next is to look at the eyes of the person or people you are talking to. There are some people out there that tend to look at the other body parts rather than the eyes of the person or people they are talking to. This is often caused by them feeling shy talking to whom they are talking to. Unfortunately, this often makes the person or people being talked to feel rather uncomfortable.

Excuse Me, Do You Really Need to Point It Out?

The next point for you to keep in mind is that mentioning the positive things about someone is enough. With that being said, it is recommended that you leave out the negative things about the person you talk to. For example, a man might tell a woman that she looks beautiful. That’s about it. Imagine what will happen if the sentence the man is saying to the woman sounds like this, “Hi, you look beautiful today, but what’s that around your legs? They’re kind of dirty.” Now, when the man finishes his sentence, chances are the woman he talks to would feel embarrassed or mad or the likes and she might not want to talk to the man ever again!

Hello There, I'm Talking to You!

Next, what you need to do is to show your enthusiasm. People find it the most convenient to talk to a person that share the same interests with them. Now, even though it is impossible for people to share the same interests, you can still communicate effectively with someone whose interests are entirely different from yours. All you need to do is to sit forward and show that you are eager to listen to what other people are about to say. Do not sit back and relax – especially while talking to your employers or supervisors – as this will indicate that you are not interested in what they are about to tell you.

Shut Up or Talk to the Hands!

Don’t just talk, listen as well. This is the next thing you should try to do for the sake of an effective communication. Even though people like it when you are actively participating in a dialog or conversation, they will not like it if you talk too much. Keep in mind that listening is important. Without listening, you will eventually run out of ideas on what else to talk about. Without listening, you will not really get the point of what the other party is trying to say. Ultimately, without listening, people will try to stay away from you.

Hey People, This Guy's Friendly. Let's Talk to Him

Last but not least, be friendly. If you do some surveys, you will mostly find out that out of 10 people, 9 of them would rather talk to a friendly person than any other types of person. This is very sensible as a friendly person will usually respond and participate positively in a dialog or conversation and, as a result, making it an effective communication.

Conclusion on Effective Communication

Although communication might seem insignificant, it really is significant. In fact, communication plays a key role in determining whether or not you would succeed, in business and in life.


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      RichBest 6 years ago

      Hello there, thehemu, thanks a lot for your opinion, I appreciate it. :)

    • thehemu profile image

      thehemu 6 years ago from New Delhi, India

      yeah, sometimes conversations goes wrong when we miscommunicate, as miscommunication is not only result of wrong choice of words, and the way of talking. But it also happens due to your confidence level, like you being too smart or dull, your attire. It is very important to learn how to talk to people when we are talking business.

      thanks for sharing good tips and good luck.