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How to Post and Fax Your Resume and Job Application Correctly

Updated on March 13, 2012

Last week, the closing date for a recruitment campaign that I was managing was fast approaching. Towards the end of the closing date, I noticed a small number of applications being posted and faxed. In total, the recruitment campaign received around 700 applications. Of these 700 applications, 40 were either faxed or posted.

At this point your probably thing, so? Who cares? Well, from my point of view, these applications became difficult to process. I will explain why shortly, but in summary, this recruitment campaign was managed through an e-recruitment system that enabled job seekers to register and upload their applications. The registration and uploading process enabled the manager’s shortlisting to easily review the submitted applications and make decisions quickly.

The Problem with mailed and faxed applications is that many are difficult to read and look unprofessional.

Now before you criticize me for making such trivial arguments, I always make the effort to fully read mailed and faxed job applications. The problem is, many other recruiters and employers may not take the time necessary to fully read faxed and posted job applications once they either see the conditions in which the applications arrived or the presentation of the application.

How to Post and Fax Your Resume and Job Application Correctly?

  1. Always address your letter or fax to the correct person: For this campaign, many others within the organization received the applications when in fact they should have been sent directly to me (Yes, my name and department was on the advertisement
  2. When posting your application, NEVER use coloured and textured paper: Only use high quality white paper. Coloured and textured paper looks unprofessional.
  3. Never make a follow up call after the deadline to confirm if the application has been received: I received at least 10 follow up calls after the deadline. Two applications could not be located. This then creates a dilemma. Did they send it? Or are they trying to sneak one past the closing date? I usually accept them, other recruiters won’t.
  4. Never send your application twice: What I mean by this is, never fax and post your application for the same job vacancy. Once is enough. Many recruitment campaigns attract 100’s of applications, and recruiters don’t want to be hassled by duplicate applications.
  5. Always try to post your application “flat”, instead of folded: Lots of organisations utilize resume reading technology to read posted resumes. Resumes that have been folded can get caught in the machine. For this recruitment campaign, we didn’t use a resume reader. But still, applications that are folded develop creases of which can sometimes make them hard to read.
  6. Always fax your application with a fax cover sheet: The fax cover sheet should include all of your personal details, phone number, email address, postal address and a brief welcoming statement that indicates which position you are applying for.
  7. Get a confirmation receipt from your fax: This is a great way to confirm if your fax has been sent. Most fax machines have a “receipt” generating functionality.
  8. Always post job applications via “registered” mail: This not only makes it easier for you to guarantee that your job application arrives safely, but also helps recruiters with trying to determine if your job application was sent on time.
  9. Always post applications using blank envelopes, not your current employers’ envelope: No need to explain why this one is so.


If you don’t have access to the internet, email or the job advertisement stipulates mail / faxed applications only, these 9 tips should at least allow the recruiter / employer reading your application with an opportunity to read your job application for what it is, not how it is presented. Poorly presented job applications can reduce your chances of making it through to the interview stage.

Applying electronically is the more popular job application method. How do you ordinarily apply for jobs?

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    • RecruitmentTips profile image

      RecruitmentTips 5 years ago from Melbourne

      Thank you very much for your kind words. Most of what I discuss would be obvious to a seasoned recruiter, but for Job Seekers, these small details can be easily missed and can greatly improve your chances of making it through to an interview.

    • CreateSquidoo profile image

      CreateSquidoo 5 years ago

      The information you have posted about resumes and application letters gives me lots of ideas in making many own resume and application letter.