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How to Give a Vote of Thanks

Updated on May 5, 2016

What Is a Vote of Thanks?

A vote of thanks is when you publically thank a person or an organisation for what they've done. They are common when someone is retiring or leaving or on appreciation days and holidays.

They are usually given at the end of function. For a formal function, the organising secretary or an equivalent member who is involved in the function from beginning until the end is the best person to give away the vote of thanks. These, along with welcome speeches, are part of the responsibilities of working in an organisation.

So you have been called upon to deliver one! Well, you need not panic.

First and foremost, we need to understand that there is no template for this kind of speech. Whether you are giving a vote of thanks at a farewell party or for teachers day, your words will have to come from the heart. But here are some guidelines to help you prepare for the speech and presentation.

Example Vote of Thanks for a Dinner Function

How to Write It

Many people search for speech examples. However, you don't need to copy someone else's vote of thanks. Simply write what you're most thankful for. It's very important to keep it brief.

Remember: Everyone who was involved, including the person who is giving the speech, may be tired and bored, especially if it is for the valedictory function. The aim of vote of thanks is not to bore everyone further but to sincerely thank everyone who has made the show a success.

How to Order It

As in the welcome speech, you should thank everyone in order of importance. For a formal function, it is best to thank the chief guest first, then the dignitaries on the dais, then the people in the front row, and then everybody down the hall.

What to Avoid

Avoid spending too much time thanking your own people from the organisation. For example, if you are a faculty member writing a vote of thanks for annual day or college day, it may not look appropriate to keep thanking the entire departmental faculty for their active participation in the programme.

They might have done it as part of their job responsibility, and it may not look appropriate to pat your own shoulder in public.

Avoid praising anybody in particular and focus on expressing heartfelt thanks. Gratitude need not be about praising any one person or organisation.

When choosing words for the speech, take care not to be critical or evaluative about the day's events.

A vote of thanks speech is not an attempt to summarise the events for the day. Instead, it should be a way of showing appreciation. It can also be used as an opportunity to respond to the remarks, requests, or promises made by the chief guest.

For Inaugural Functions

For an inaugural function, you should mainly address the chief guest and, if any, the guest of honour. When expressing your words of gratitude, be specific about what you are thankful for.

Feel free to briefly (in one sentence) mention upcoming events.


Make sure to have a pleasant disposition while giving your speech. You will feel more confident if you have a small card with notes reminding you of who to thank and which phrase or words to use for each person. Rehearse in advance to gain confidence.

Have eye contact with the audience while talking to them. Beginners sometimes make the common mistake of talking to themselves rather than communicating with the audience. Speak slowly and deliberately as you look around the hall.

Use body language and gestures to emphasise the sincerity of your words. Smiling is attractive and will put your guests at ease.

Common Expressions to Incorporate

  • I thank…
  • I am grateful to…
  • Let me express my gratitude…
  • I take this opportunity to thank…
  • We remain grateful to…
  • Our words may not be capable of communicating our sense of gratitude to…
  • We offer our sincere thanks to…
  • Permit me to mention our appreciation to…
  • I bow my head in gratitude…
  • May I take this occasion to salute him with…
  • We are happy to mention our obligation to…
  • We express our gratefulness to…

Please Avoid These Clichés

Avoid clichés like:

  • On my behalf...
  • On behalf of all concerned...
  • I will be failing in my duty if...
  • Last, but not least...

Good Luck

Good luck with your programme!

At the end of the programme, you will feel assured and energetic because you gave the vote of thanks sincerely and confidently!


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    • profile image

      francisca 3 months ago

      I am really grateful, and nnow empowered.

    • profile image

      buata kt 8 months ago

      so helpful

    • profile image

      Jasmine 11 months ago

      Very useful.

    • profile image

      Daniel 12 months ago

      this is so helpful. please receive my gratitude

    • profile image

      sahana harish 20 months ago

      tq , 4 initiating me the ideas about vote of tx......

    • profile image

      Lissy 21 months ago

      Thank U. It really did helped me out.

    • profile image

      kusuma t 21 months ago

      Thank you soooooo much it was very helpful to

      my education

    • profile image

      Gu Jae Hee 2 years ago


    • profile image

      Kang Tea Joon 2 years ago


    • profile image

      BBK 2 years ago

      It was great...any alternative to saying "last bt not d least"????

    • profile image

      ANGUN RATAN 2 years ago

      Too much great to it...

    • profile image

      Jyoti 2 years ago

      Thanks a lot it's really helpful. Excellent tips you have made my day ,once again a big thank you.

    • profile image

      naseema 2 years ago

      Thanks for sharing

    • profile image

      OyizaAnne 2 years ago

      thank so much for the idea on how to present vote of thanks

    • profile image

      Sanjana 2 years ago

      This thing is a life saver!!!helped me at the eleventh hour!! Thank u

    • profile image

      surendra h r 3 years ago

      Thanks its really helpful to everyone. It gives more confident.

    • profile image

      iii 3 years ago

      I have got good ideas

    • profile image

      frank 3 years ago

      thank u for such an educative information

    • profile image

      Sweta 3 years ago

      Thank you Thumbi your tips are really very helpful!

    • profile image

      ravi shet 3 years ago

      excellent education ....

    • profile image

      Mitti 3 years ago

      It helped me a lot


    • profile image

      good 3 years ago


    • profile image

      birlin 3 years ago


    • profile image

      crystal 3 years ago

      Hello Madam, I would be greatfull if you could post a copy of vote of thanks speech to be deleivered on teacher day.

    • profile image

      poornima 3 years ago

      I got much resources from this. It helped me to organise the programme. ....

    • profile image

      padmaja.s k 4 years ago

      thanks for sharing useful information on vote of thanks.....

    • thumbi7 profile image

      JR Krishna 4 years ago from India

      Dear Shilpa

      Vote of thanks is different for different occasions and for the people involved

      So please prepare one yourself based on the above guidlelines

      Thanks for visiting this site

    • profile image

      sh 4 years ago

      Add Your Comment..but i want thanking speech in words actually.

      Shilpa chiddarwar

    • profile image

      Noorain 4 years ago

      Iam grateful to u for giving me this information.. THANKYOU.

    • profile image

      good 4 years ago


    • profile image

      sally maldonado(los angeles) 4 years ago

      I appreciate your helping me to write for a vote of thanks for a gift from

      a friend.

    • profile image

      Waduge Sri Lanka AEA 4 years ago

      This gave me all the necessary information required to make a VOTE OF THANKS. It is really a great thing that I was able to learn a lot in a short time span.

    • profile image

      NADEE 4 years ago

      How can I thank for the best ever site I could overcome one of my major issues...............Thank-you is not enough to show my gratitude .....but still THANK YOU !!

    • profile image

      Ngawang Dorji 4 years ago

      Hello Madam i would be grateful if you could post some example of vote of thanks speeches delivered to teacher day.

    • profile image

      firtaz fathi 5 years ago

      the examples are very help full to prepare & speak the vote of thanks in a function so thanks for your guide

    • profile image

      anagha 5 years ago

      Thanks for giving all the important information regarding the vote of thanks topic.

    • profile image

      thaveshya 5 years ago

      thank you very much......i have been in the stage to get anger ........but i did`n its all of u .....

    • profile image

      sylvia 5 years ago

      its really fascinating and useful for me to deliver vote of thanks as iam in the position of my department in my college........ thank you......

    • profile image

      muzaffar 5 years ago

      it helped me a lot in preparing the welcome address for tomorrows programme

    • profile image

      G.SURENDAR REDDY 5 years ago

      I have been wasted my precious time to get the necessary information regarding "Vote of thanks" since morning today for my Engineering College Republic Day Celebrations for 26/01/2013. I got a very nice tips on the subject from this site. I am so much thankful to you lot. Have a great day and "Happy Republic Day{ 26th Jan.,2013}" With regards,

      G. S U R E N D A R R E D D Y

    • profile image

      deepa 5 years ago


    • profile image

      Levis AxL Reng 5 years ago

      thanks for mention all in channel wise what to avoid and what to speak your tips help people and will continue in future

    • profile image

      mariam 5 years ago

      you wrote awfully well

    • profile image

      Josephine 5 years ago

      Very well explained, Thank you

    • profile image

      angel 5 years ago

      very helpful for preparing my speech

    • profile image

      Shamil 5 years ago

      Thank much Thumbi..I ws nervous cuz dis is d first speech im gonna giv aftr bein electd as d deputy skool leader..B t ur info is really fruitfull..Thnx again...


    • profile image

      veena 5 years ago

      thankyou very much for u help before my vote of thanks i have 2 thank you first

    • thumbi7 profile image

      JR Krishna 5 years ago from India

      Hi Ishwaryaa22,

      Thanks for that lovely comment

    • ishwaryaa22 profile image

      Ishwaryaa Dhandapani 5 years ago from Chennai, India

      An extremely helpful hub filled with handy suggestions. Your points are practical and sensible. You listed the both Dos and Don'ts clearly as well as the sound advice of how to organize the vote of thanks for inaugral or public functions. This would be very useful for me in the near future. Well-done!

      Thanks for SHARING. Useful & Interesting. Voted up & Socially Shared.

    • profile image

      aarti 5 years ago

      its really proved as a helping hand when i had to give welcome speech in my school's assembly.thank u so much

    • thumbi7 profile image

      JR Krishna 5 years ago from India

      Hi Angela Brummer

      Thanks for the visit

    • Angela Brummer profile image

      Angela Brummer 5 years ago from Lincoln, Nebraska

      Thanks for the wonderful hub and advice. Voted UP UP UP!

    • profile image

      Vikkas 5 years ago


      Nice suggestions

    • profile image

      Jancyvijico 5 years ago

      well.Explained.very much useful

    • profile image

      divya 5 years ago

      thank you Thumbi, it was really a great help. and you look soooooo cuteeeeeee.

    • profile image

      Herty 5 years ago

      Thank you very much. Your advice has been very helpful.

    • profile image

      Mohammed Usman 5 years ago

      This your update ease us in writing vote of thanks,I really appreciate your efforts

    • thumbi7 profile image

      JR Krishna 6 years ago from India


      It is better to avoid thanking our own people in public.

      Thanks for the visit

    • greatstuff profile image

      Mazlan 6 years ago from Malaysia

      I always thanked the people who help with the event, now I know I shouldn't. thanks for the info.

    • thumbi7 profile image

      JR Krishna 6 years ago from India

      Hi, Aloscin,

      Thanks for the compliment


      Thanks for sharing

    • alocsin profile image

      alocsin 6 years ago from Orange County, CA

      Excellent tips for performing a necessary task. I like the different ways you illustrate for giving thanks on different occasions. Voting this Up and Useful. Thanks for SHARING.

    • thumbi7 profile image

      JR Krishna 6 years ago from India

      Hi, J. S. Matthew,

      Thanks for your kind words

      Thanks for sharing

    • J.S.Matthew profile image

      JS Matthew 6 years ago from Massachusetts, USA

      This is a really great guide for giving a thank you speech. You have included what to say and what to avoid. Well organized and useful! Voted up and SHARING!


    • thumbi7 profile image

      JR Krishna 6 years ago from India


      Thanks for the compliment

    • jpcmc profile image

      JP Carlos 6 years ago from Quezon CIty, Phlippines

      Great tips thumbi7. Now I don't have to be stuck with "thanks dude" lol.

    • thumbi7 profile image

      JR Krishna 6 years ago from India

      @Kishore Suresh

      Glad to meet you. I am happy that this hub was of use to you.

      Good luck with your "vote of thanks"

    • profile image

      kishore suresh 6 years ago

      i have been struggling to write a "vote of thanks" for my school valedictory function as i was afraid whether i would make a mistake as it was such a grand function. i am really happy that i am all set to give a "vote of thanks" for tomorrow's was really helpful for me.

      THANK YOU...

    • thumbi7 profile image

      JR Krishna 6 years ago from India


      Teachers have to give welcome speech and vote of thanks on functions like school days.

      Thanks for the visit and comment.

    • vasantha  T k profile image

      vasantha T k 6 years ago from Bangalore

      Thanks for sharing. Useful information on 'Vote of Thanks'.This is one duty bestowed upon teachers, at any functions in schools. Best wishes.

    • thumbi7 profile image

      JR Krishna 6 years ago from India

      @Brett. Tesol

      Thanks for that kind comment and sharing

    • Brett.Tesol profile image

      Brett Caulton 6 years ago from Thailand

      Thankfully I have not had to do this. However, from what I read of your tips, you give sound advice!

      Thanks for SHARING.

    • thumbi7 profile image

      JR Krishna 6 years ago from India

      Dear debbie,

      Thanks for the appreciation. I am glad that you enjoyed the hub.

      Take care

    • Deborah Brooks profile image

      Deborah Brooks Langford 6 years ago from Brownsville,TX

      You have the sweet4est and happiest face. what a great hub. I voted up my dear

      Have a great day