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In-House Coil Binding Makes Creating Professional Accounting Documents Fast And Affordable

Updated on April 18, 2016

When you run an accounting firm, the way you present documents to clients says a lot about your professionalism, whether you are creating an annual audit, periodic financial statements, annual reports, or proposals. Internally, the way you prepare documents for the client impacts your bottom line.

Your goal is to find a way to present the necessary information so that it is functional and attractive for them, and cost-effective for you. Increasingly, coil or spiral binding is the way to go to achieve these goals.

Binding Option For Accounting Documents

Once your binding needs get beyond stapling or three-hole punching documents, you might find yourself in a local print shop pricing options for binding reports and other documents. Three common choices include:

  • Saddle stitching, which looks similar to stapling, is a process of punching wire through the outside spine of the document and bending it flat on the inside center so that it lays flat. This popular no-frills process is the most common way of doing a binding job of up to 40 pages, but it does not easily lay flat and does not hold up to frequent use.

  • Plastic comb binding - After holes are drilled or punched through the document, a plastic comb that is flat on one side is guided through the holes. This method allows the document to be opened flat, but the user must be careful as the paper can easily slip free from the comb if the pages are flipped too fast or too many at a time. While comb binding is a popular binding style, it does not hold up on documents that are used frequently.

  • Coil or spiral binding - Like comb binding, coil or spiral binding starts with the paper being punched. A plastic or metal coil is then inserted using a spiral motion. This method is far more durable as pages would literally have to be ripped out for the binding to fail. This makes it ideal for a document that needs to open flat and fold back upon itself for close inspection and notation, and those that get handled frequently like financial reports, audits and procedure manuals.

Comparing The Costs

When estimating the cost of printing at a local print shop or big-box office supply store, you're looking at a base printing cost of about $.11 per page for black and white or at least $.59 for color.

You may have already done the math that proves investing in a high-quality digital color copier in-house can drastically cut your printing costs by reducing black and white costs to less than .04 cents per page and color copies to well under .20 cents.

Binding adds another cost per document, and both aesthetics and functionality will factor into the binding method you choose. Costs at an office supply store print center would be around $ 2.71 for saddle stitching, $2.98 for comb binding, or $3.58 for coil binding.

In-house Binding Is User-Friendly And Cost-Effective

As with printing, bringing your binding in-house is another way to save money, even if you require periodic but ongoing document binding.

New equipment offerings on the market include fast, easy-to-use, units that are about the size of a desktop printer that punch, bind and crimp the document. With a price that fits within most small business's budgets, you can see a return on your investment after just a few months of in-house binding versus the time and money spent at an outside printer.

With in-house printing and binding capabilities, you are prepared to professionally create documents of any size and quantity. As today's desktop machines make on-demand binding a possibility, you can prepare a document, make any last minute changes to the content, and offer your customer a professional looking document on-the-spot.

photo credit: <a href="">Spiral Bound</a> via <a href="">photopin</a> <a href="">(license)</a>


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