ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Keys to an Effective Meeting

Updated on February 15, 2011

Whatever kind of meeting, be it PTA, Cub Scouts, church, city council, board meeting, planning meeting - they should all be planned ahead of time with as much advance notice as possible.   Things to keep in mind when planning your meeting are:

  1. An agenda
  2. The participants
  3. Date and start time
  4. Place and end time


The agenda should include the items to be discussed during the meeting. If it is a regularly-scheduled meeting, or a follow-up meeting, it should also include any unfinished business from the previous meeting. It is important to keep track of progress made from meeting to meeting by way of an agenda and/or keeping minutes. That way agenda items will not be repeated constantly.

Try to get the agenda out to the participants before the meeting. This will allow them some time to think about the items coming up, as well as give them a reminder of anything they were supposed to take care of between meetings. Having the agenda beforehand will lead to more insightful comments by the participants of the meeting.

Start on Time

Make sure to start your meeting at the time stated.  This sets a standard, and shows that you respect your participants' time.  This will also give them a clue that they need to be punctual because meetings that you hold will start on time.

Stay on Point

Make sure to follow the agenda that was prepared.  It is very easy to get sidetracked into other conversations.  This is when some gentle redirecting is in order.  

"Those are all great points.  I guess we are finished with that item, what is the next order of business on the agenda?" - Be very diplomatic without being condescending. 

If participants are having side conversations during the meeting, try to ignore them.  If you need to call a break and speak with them to the side, you should, but only in extreme circumstances.  Otherwise, ignore them.  Chances are other participants will give them the dirty look that you are wanting to give them but are resisting the urge to do so.

Participants' Input

When appropriate, ask for and genuinely listen to participants' input.  This, again, will show your respect for their opinions.  If you have sent the agenda out early, more than likely people will have some very valuable input on the items.

Be Professional

Be sure to conduct yourself in professional manner. Even if you know all of the swear words, refrain from using them. Even if you are repeating something someone else said, your censor button should be pushed.

That goes for off-color jokes as well. Make sure that no racial slurs or put-downs slip out, either.

End on Time

Once again, this shows your respect for their time, and also shows your professionalism.  Make sure to personally thank each of your participants for coming and for their input during the meeting.


    0 of 8192 characters used
    Post Comment

    • cheapsk8chick profile imageAUTHOR


      7 years ago

      rpal, I hear ya! I hate leaving a meeting feeling that I know more about some of the participant's personal lives than whatever it was we're supposed to be meeting about. Thanks for the comment!

    • rpalulis profile image


      7 years ago from NY

      I hate having to attend mismanaged meetings, such a waste of time. These are great tips for planning an effective meeting. Starting on time and staying on point are two big ones for me. I hate when meeting get thrown into tangents. Great Hub!


    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

    Show Details
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)