ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Organizational Information Sharing

Updated on June 9, 2009


"If your not saying anything they can't hear you"
"If your not saying anything they can't hear you"



Information sharing may be one of the most important managerial tools available to the organization.  A workforce without the needed information to conduct their responsibilities, effectively and efficiently, can cost the organization a great deal of money. The lack of necessary and accurate information can inhibit workers or managers from being able to respond properly to many different aspects of their jobs. Real time decision making can only be effective if the decision makers have the necessary information to make informed and accurate decisions. In this competitive and information driven market it is imperative that organizational decisions are made timely and accurately. Information sharing can enable the work team to become self managed from the bottom up.

I believe that effective and efficient managerial activities begin with open communication, and that the line or ground level employees are better able to become self directed when provided with a framework of communication tools. I also believe that the best organizational structure or system is one that is managed from the bottom up. Of course, upper management must provide the needed tools, information, and the organizational direction of the company.

There are several good information sharing methods that i have found will better enable the work team to conduct their responsibilities and become more efficient, effective, and self-directed.

I will discuss what is commonly known as WIN (what is important now) boards, bulletins, stat sheets, computer networks, and departmental meetings. These I believe are a system of information tools, when used together, that will provide an organization with a more informed and self directed workforce. These communication tools will enable the workforce to conduct their job responsibilities faster and more effectively, eliminating in most cases the need for managerial intervention. Thus, giving management more time for strategic planning, all the while training, educating, and empowering the workforce with information. Often times employees feel more important, appreciated, trusted, and become more involved. They may even enjoy their jobs more. They often become more motivated and contribute more. In essence, in some cases, this information sharing may also represent a method of motivating and retaining employees.


What is Important Now (WIN) boards, when used properly, can be a very effective communication tool, especially when placed in each department for the line team to use. However, the WIN board concept is effective even in managerial settings. The board can be a chalk board or a white board, i prefer the white board. The size of the board will depend on the amount of information that the board will include. Generally, I would recommend a 2' x 4' board. This board can be used to identify inventory shortages, tool or equipment needs, maintenance needs, change orders, new procedures, prototype info, safety, departmental goals, housekeeping, cross-training needs, scheduled absences, action plans, and anything else that is deemed important to production. The WIN board should include a hit list, a list of of the most important issues to date.  Each department should have it's own board because each department has it's own issues. If a problem is discovered the board can be a reminder to make employees aware of the problem that is occurring. The line manager or team leader can put important information on this board at the end of each day so that the following day the line employees can be aware of any needed information. Line employees can also use the board to communicate with their leaders, identifying materials they are getting low on, or defects, or problems that are affecting production. The WIN board should be reviewed everyday at the onset of work, during break, and at the end of the day before leaving to see if any new info will affect their production respnsibilities. Of course, there are issues that will require leaders or line employees to directly notify someone.

It is recommended that clip boards with bulletins, stat sheets, housekeeping evaluations, safety reports, quality control reports, and other notices can be attached to or just below the WIN boards.


Written bulletins or notices are a good tool to inform employees of changes in production schedules, prototype information, human resource issues, specification changes, or a great number of other things that effect the employee's production status. Bulletins are also useful to thank or praise employees and provide reminders.


Stat sheets can include defect measurements, repetitive errors/problems, scap reports, safety reports, quality measurements, and a number of other important reports. These stat sheets can help the employees identify work issues and help them implement solutions to these issues. It is imperative that these stat sheets are made available to the line employees and that they are discussed as a team to generate employee input.


Another communication tool that can be effective is a computer network between each department and the management team. Team leaders can keyboard in information from the department regarding material shortages, equipment needs, training needs, safety issues, staffing needs, and a large array of information that will enable the management team to understand departmental needs and structure an action plan to address any needs or issues. The management team can quickly communicate with each other to resolve matters. Inventory information can be maintained very effectively this way.


Departmental meetings are the linchpin of these communication tools. Leaders must meet regularly to discuss the information on the WIN boards and overview the information included in the bulletins, stat sheets, and any information that may have been communicated through the managerial computer network, or management meetings. The leader can effectively address the department from the WIN board with the clipboards posted below. The WIN board doubles as a presentation tool. It is here at these meetings that brainstorming and employee input will thrive. It is very important not to discount the ideas of the workforce, it is often the ideas that are not implemented that generate the ideas that are implemented. Also, praise the employees for their participation and reward when possible.


This system of communication tools is not inclusive, and it is the ideas of management and the employee base that will develop and characterize the content and usefulness of the system of communication used.


    0 of 8192 characters used
    Post Comment

    No comments yet.


    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

    Show Details
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)