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Updated on November 11, 2013

location of staff


What is staffing?

One of the most important managerial function is staffing. Shaping the job position, determining the structure of activities and to find out the right type of individuals to fill in the various job positions are comes under the term staffing. Major staffing activities consists of human resource planning, selection, recruitment, placement, orientation, training, development, fixation of remuneration, performance appraisal, promotion, transfers and allocation of job etc.

Definition of Staffing

Staffing may be defined as the managerial function of employing and developing human resources for carrying out various managerial and non managerial activities in the organisation. The activities of staffing is concerned with acquiring, attracting and activating the human resources for achieving organisational goals. It also involves the upgrading the usefulness and quality of the members of the organisation with a view to get higher performance from them. Most of these activities are performed by the human resources management department.

The managers are responsible for the staffing decisions and initiatives. At the same time the personal management or human resources management department will help the managers with expert advisory service and administrative service of staffing. Maintaining and retaining its employees is a continues process and managers are responsible for doing this as part of their job. Due to the chances of retirement, transfer, promotion and inclusion of new offices or additional work etc., managers must keep track of it and fill the vacancies on time to avoid lack of trained employees which may affect the function of the organization. Also it is important to see that each employ is getting enough work to do during the working time. Lack of work may result in loss to the organization. At the same time overload on employees may affect the health of the employee and quality of work. A well balanced allocation of work is also important.

Importance of the Staffing Function

Without people, organizations cannot function. To achieve the objectives of organization, there must be people who will be working for the organization. Without people organizations cannot move a bit. It shows the importance of staffing. The functions of organizing, planning, directing and control will not possible without managers and other members of the organization. The effectiveness of managerial function depends on the efficiency with which staffing function is done. To take the full advantage and opportunities of growth, it is important to hire, retain and develop the right quantity and quality of staff. An organization is said to be strong only if the employees of the organization are strong in their skills and ability to do the things and to get things done.

Human resource is the most valuable asset of an organization as it makes distinct advantages over other organizations. If the human resource of an organisation is poor, there is no use of other resources like finance, machinery etc. Even if you have availability of better resources like, financial, regional and technical resources, lack of human resource which can efficiently use other resources may fail the business.

It is the staffing function which brings life into an organization and makes it functioning. Quality of an organisation is depend on the quality of its staff. High remuneration, perquisites, security of job are some of the factors which attract the right talent. It is also important to preserve and develop the right talent for the benefit of the organization. Otherwise it will become a liability for the organization.

The staffing process consists of:

  1. Human resources planning,
  2. Selection,
  3. Recruitment,
  4. Placement and orientation,
  5. Training and development,
  6. Promotion,
  7. Transfer,
  8. Remuneration,
  9. Performance evaluation etc.


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