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The Email Trick - How to Talk Directly to Hiring Managers

Updated on July 6, 2012

The best way to get hired is to make yourself known to the hiring manager. The best way to make yourself known to a hiring manager is to contact them directly. However, this isn’t always as easy as it sounds. Because of the volume of emails human resource staff receive every day, they typically do not broadcast their email addresses publically. Sometimes you can get lucky and find their information on LinkedIn or, better yet, get ahold of their business card, but a lot of times it’s not always that easy. Here’s a quick trick for those more difficult times:

Most agencies, especially large ones, have a standardized email for their employees. What this means for the agency is order and simplicity amongst 100’s with varying turnover. What this means for you is that if you can find the email of one employee then you’ve basically found them all.

Standardized email addresses are usually fairly simple. For example, it may be the first letter of the first name followed by the last name (e.g. John Smith is jsmith@agency.com), or the whole first name and whole last name (e.g. John Smith is johnsmith@agency.com). Some other variations include:

  • john_smith@agency.com
  • john-smith@agency.com
  • smithj@agency.com
  • jasmith@agency.com

The key to this trick is finding the email of someone who works at the agency then finding the name of the hiring manager. Typically, you can do this by searching for employees on LinkedIn or perusing the company website for an employee email (most entry level employees are more than eager to display their work email prominently).

Overall, finding out the standardized email is an easy way to get the direct address of an elusive hiring manager so that you can make first contact. Once you crack the email address code you can then contact the hiring manager directly and work on striking up a strong rapport.

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