ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

What is an RFP (Request for Proposal)?

Updated on October 10, 2012

An RFP (Request for Proposal) is a document used by federal government agencies which allow prospective contractors to effectively and fairly bid for the opportunity to provide a contractual service (e.g. building a base shoppette) or product (e.g. fitness equipment).

It is a mandate for the federal government to accept and review RFPs when the purchase amount exceeds $25,000. There have to be a minimum of three bids, from three different vendors, that are accepted, reviewed and discussed by a technical committee before a binding agreement (e.g. contract) is finalized.

RFP Document Information

There is a minimum of four areas that are included in the RFP for the competitive acquisition process which include:

  • Government's Requirements
  • Contractual Terms and Conditions
  • Required Information in the Bidder's Proposal
  • Factors and Significant Subfactors

Uniform Contract Format

Contracting Officers are responsible for preparing the solitication notices (which evolves into the binding contract) using the uniform contract format that consists of four parts: (1) The Schedule, (2) Contract Clauses, (3) List of Documents, Exhibits, and Other Attachments and (4) Representations and Instructions.

Part I - The Schedule

The Schedule consists of eight sections (A-H) and contain the following information:

A. Solicitation/Contract Form

B. Supplies or services and prices

C. Description/Specs/Work Statement

D. Packaging and Marking

E. Inspection and Acceptance

F. Deliveries or Performance

G. Contract Admin Data

H. Special Contract Requirements

Part II - Contract Clauses

The Contract Clauses (I) section is required by law and simply states if there are any specific regulations or clauses which need to be adhered to by the respective vendor.

Part III - List of Documents, Exhibits, and Other Attachments

This section (J) includes any documentation, exhibits, cross references to materials or applicable sources that may need to be reviewed for the requested service or product.

Part IV - Representations and Instructions

Representations and Instructions is broken down into three sections which are as follows:

K. Includes solicitation provisions that require representations, certifications or the submission of additional information from the respective bidders.

L. Includes any information not required anywhere else in the document; it may further guidance on the organization of items such as administration, management, technical, past performance and pricing data.

M. Identifies all of the significant factors and subfactors that will be used in consideration of the contract award.

I wanted to give you a brief insight into what an RFP is utilized for and how that results into the contract phase of a binding agreement between the federal government and that respective vendor.

If you would like to find out more about this process, click here. The Federal Acquisition Regulation is a great resource for this information and is cited with providing the details about the Uniform Contract Format.

Until next time ...


    0 of 8192 characters used
    Post Comment

    No comments yet.


    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

    Show Details
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)