ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel
  • »
  • Business and Employment»
  • Business Management & Leadership

Business Travel Policy

Updated on March 29, 2011

Determing A Business Travel Policy

As a business grows so do the headaches.  When a small business first starts to travel it is not even a concern, just a part of doing business.  However, growth brings employees and expansion of sales territory.  Travel once was limited to tanks of gas, now it becomes overnight stays and meals, possibly even airlines travel.  With all this a business travel policy needs to be established for a small business.

The main purpose of a business travel policy is to reign in expenses.  Establishing a travel perimeter will help keep everyone in check about where they set their sites.  Indeed, one's business may be national but does travel need to be done nationally?  A good idea is to check with a regional carrier (e.g. Southwest, Jet Blue) in the business's area and see where they go, how often, and how much can help establish the boundaries.  Or perhaps a tank of gas or travel time is the perimeter.  Almost all vehicles are set to travel about 400 miles regardless of mileage (varying size of tanks), so a round trip perimeter would be 200 miles (400 miles round trip).  Outside of that area is not permitted.

There are times when travel outside of perimeter is needed, especially for conferences and tradeshows.  However, these should not come as a surprise and should be placed into an annual budget.  Because they could be their own line item in a budget, hopefully they do inflate travel expenses.

The business travel policy also covers other issues than could affect the bottom line.  Like travel miles or points.  The travel industry has lead the way in loyalty reward programs and the question is who gets those points?  Will the business keep tally and use those points for later travel?  Or could those points go to the employee and be considered a bonus?  If a business decides to keep the points, most airlines and some hotels have small business programs that will pool the miles/points for the business rather than award them to the traveler.

Another business travel policy issue assured to arise, who pays?  Does the business pay upfront or reimburse for travel?  Each has problems, as a pre-pay with per diem leaves open the question of cost if they come under or above per diem amounts.  Does the employee have to return unused per diem money?  Can an employee be reimbursed if they spend above a per diem amount?  Reimbursement helps reign in expenses as the employee is out their money until reimbursement, but this could cause low morale among employees who travel.  For accounting purposes, having company credit cards for travel is a good business travel policy, just be sure to address issues of personal use and the cards should not have a credit limit higher than employee's average paycheck.

Comments

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: "https://hubpages.com/privacy-policy#gdpr"

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)