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The major functions of a modern office management

Updated on November 3, 2014

Office management is an integral part of general management. Office management is the planning, organizing and controlling of office work and of their performing it so as to achieve the predetermined objectives.

The word 'manage' is derived from French word ‘manege’ which means managing a horse. The dictionary meaning of the word manage is to conduct, to control or to administer.

According to Leffingwell and Robinson, `Office management is that branch of the art and science of management which is concerned with the efficient performance of office work, whenever and whatever that work is to be done.’

From the above definition, it would be clear that office managements directs the office personnel and is concerned with the planning, organizing, co-ordination, motivation and central of office work.

Since the process of office management is similar to the general process of business management, thus the office management performs functions similar to those performed by management. They have been summarized as follows:

i) Planning: Planning is the basic function of office management. It is concerned with declining in advance what is to be done and how it is to be done. To plan is to produce a scheme future action.

ii) Organizing: The function of organizing office activities refers to the certain of a structure of duties and functions of the office personnel to achieve the objectives of the enterprise. Organization thusis concerned with activity-authority relationship.

iii) Staffing: Staffing is the executives function which involves the recruitment, selection, compensating, training, promotion and reference of sub-ordinate managers. Office management also involves this process.

iv) Directing: The process of direction refers to the way an executive issues instructions to his subordinates and otherwise indicates what it is that should bedone. Direction can thus be regarded as the process of guiding and supervising subordinates.

v) Co-ordinating: It is also the function of office to establish co-ordination between employer and employee so that production may increase. Lack of co-ordination may have an adverse impact on the efficiency of management and may even prove to be cause of the failure of a business enterprise.

vi) Controlling: The managerial function of control is the measurement and correction of the performance of subordinates in order to make sure that enterprise objectives and the plans devised to attain them are accomplished.

vii) Motivating: Motivating is an extremely complex problem since it is linked with human beings. Motivation means inducing subordinates to work with zeal and gusto and cooperate for achieving the objectives of the organization.

In the above discussion it can be said that the function of office management is very wider and broader.


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    • profile image

      Krishan Kumar Chug 11 months ago

      It is a good intro.

    • profile image

      vicent 23 months ago

      conclusion on it sir

    • profile image

      Chris Adeka 2 years ago

      congratulation for your kind consideration in elaboration on those(the office mgt funtions), it has help a lot in and for our academic excellence

    • profile image

      Zinku Kanon 2 years ago

      Office Management has two function :-

      1) Managerial function and

      2) Administrative function

    • profile image

      zainabu msabaha 3 years ago

      Thank for this elaborate information

    • profile image

      Imasiku Mubukwanu 3 years ago

      This major functions it has help me to pass my Exams....

    • profile image

      prabh 3 years ago

      Thanks it is very helpful in class work.

    • profile image

      sushmita 4 years ago

      give all information related function.

    • profile image

      Sesilia 4 years ago

      can you please send me on how to tackle question of Administrative office management?

    • profile image

      khatib kheir 4 years ago

      thank for your eraboration.

    • profile image

      chinyama kapwacha 5 years ago

      thanks but the functions where supposed to go into details

    • profile image

      afzal 5 years ago

      thanks for this elaborate information

    • profile image

      yash 5 years ago

      give more functions like budget,supervising etc.

    • profile image

      Umashankar 5 years ago

      Include other function

    • profile image

      marma kubini 5 years ago

      thanks for good class material

    • profile image

      Bello Omotola Suliat 5 years ago

      Thanks for inculcating more knowledge to us.

    • profile image

      juan 5 years ago

      I don`t think so

    • profile image

      Idera(a.i) 5 years ago

      Give me other function of office management

    • profile image

      davy hussein 5 years ago

      i thank your eraboration.

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      Bristi 6 years ago

      processing information: data collected from various information should be processed or supplied to such departments where such infos are required to take future decisions by management. These are recorded in the shape of invoice,cast record,financial statement,and in shape of report regarding sales and market annalysis.

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      sunita 6 years ago

      give more function

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      shilpa 6 years ago

      mention new function of modern office mgt