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Time Management Skills–7 Behaviors to Adopt In Managing Time

Updated on October 23, 2012

Do you possess time management skills? There are behaviors that you can adopt so as to manage your time in an effective way. For you to have good time management, you must first plan your activities. You should know what should be done, how it should be done, who should do it and when it should be done. Do you have such a plan? If you answered this Yes, are you committed to your plan?

It will be useless to plan and thereafter fail to do things according to what the plan says. It will better not to have that plan. You know how a good plan is supposed to be. Make your plan to have the characteristics of a good plan. It is very important for you to have a plan in place and you should commit yourself to it.

Have you ever been in a situation where you wish that you could have more minutes or hours to complete your work? Maybe it's a client's project that has reached its deadline and you are hardly left with time to complete some of its tasks. In this particular case you have no explanation why it's incomplete but to tell the truth that you lost time. It is true that at times we are not able to believe how time went by so fast especially when we are busy.

When we are idle, the day seems to be too long. Five minutes seem to be like an hour. There are also occasions when we are told to wait for something that we are excited to have and while waiting, time seems to be moving too slow. This makes us to become impatient. Have you ever been told to wait for thirty minutes for your check to be signed? Did those thirty minutes seem to be moving too slow?

Why Late?

Why is it that some employees are not able to keep time but they keep on giving lame excuses for being late? A person who doesn't keep time will always have excuses for being late. Some of the common excuses employees have are:

Source

There was traffic jam.


It was raining.


On my way coming my car broke down.


I got a flat tire.


My alarm failed to ring.


I had to drop my kids to school.


The bus was late today.

What excuse have you ever given for being late? Do you prefer being on time or being in time? I would prefer being in time as this will enable me to relax and gather my confidence before an event starts. A person who is late causes some unnecessary inconveniences to others who are kept waiting for him. There are some businesses that have lost customers because of failing to keep time.

It is possible for anyone to keep time by learning time management skills. There are tools, tips and skills you can use to manage your time well. If you search through the search engines like Google, you will come across information that has time management skills. Just go ahead and Google the phrase "Time Management Skills" and see the magic that Google will perform.

You are already aware that time lost is never recovered. You cannot retrieve a second or a minute that has passed. You should therefore learn how you can utilize your time well.

"Time is free, but it's priceless. You can't own it, but you can use it. You can't keep it, but you can spend it. Once you've lost it you can never get it back~Harvey Mackay."

Good time management is required and it doesn't matter what kind of work you do. Time management skills that a person possesses are the ones that will enable him to use his time effectively.

Organizations emphasize to their employees to manage their time well. There is no business organization that will tolerate with any employee who is habitually late. This means that every employee should manage his time well in performing his work.

Have you ever heard of the Pareto Principle? This principle is also referred to as the 80:20 rule, principle of factor sparsity and law of the vital few. According to Wikipedia, "The Pareto principle states that, for many events, roughly 80% of the effects come from 20% of the causes." This principle is also applicable in managing time. 80% of time spent that isn't managed or focused, makes only 20% of the wanted results. However, 80% of the wanted results can be made by using only 20% of time that is well managed. While this is just an example, it shows how much time can be lost or gained.

Scheduling appointments, planning, goal setting, making a list of things to do and prioritizing tasks are some of the time management skills that you can learn. Once you have completed learning them you can fine tune them so that you understand all the details about them. This will make you to attain the desired results since you are managing your time effectively. There are also other skills related with managing time that you should learn like making decisions quickly.

Everything you do involves time. Anything positive you do in life means something, no matter how large or small it is. Whenever you do such things do not think that you are wasting your time. Such things will get you somewhere in life or they could be helping others without you being or not being aware. When you do things that reduce your stress and fatigue, you are working towards having good health and recovering your energy. When you learn new things, your intellectual ability improves. When you help people to do something, then you are putting your community firstas this makes it to develop.

Personal Time Management

The main goal of you having good personal time management is to balance your life. It will ensure that you do not concentrate on one part of your life while neglecting others. An example of this is a person who is not able to balance the time he spends with his family and the time he works. He either spends too much of his time working (workaholic) neglecting his family or the other way round.

While it might not be overly practical to come up with a long list of the things to do in each of the main areas of your life, you should figure out which parts of your life you have not been giving the right amount of focus in order to come up with a plan of balancing them. Every area is crucial to the development of a person, so if you are forgetting one area, then you are literally forgetting one part of yourself and this will hamper your development.

Time management isn't about simply staying busy. This is because a person can keep himself busy doing nothing or doing things that will not get him nowhere in life like gossiping, spending too much time watching movies and soap operas. Good personal time management is when you do things that will make you to achieve goals. Don't think of personal time management as something overly difficult or complicated.

Behaviors to Adopt Toward Good Time Management

There are some behaviors that if you put them to practice they will help you to manage your time well and enhance your life. Some of these behaviors are discussed below.

1.) Review Both Short Term and Long Term Goals: You should review both long and short term goals on a regular basis. You should take your time to recognize things that are necessary and leave the ones that are unnecessary toward the attainment of your short term and long term goals.

2.) Do Difficult Things When You're Active: There are times when we are active and when we are not. These two cycles are normal in anyone's life. The best time to do difficult (challenging) things is when you're are active and full of energy. During morning hours we tend to be active unlike afternoon hours.

3.) Learn to Say No: It is very crucial to know when to say no to people, including your best friends and family members. This does not mean that you are selfish but it will help you to be focused and not to lose time as a result of being distracted. People who have good time management skills are the ones who have learned how to say the word 'No' where necessary.

4.) Don't Put Things Off: Don't put things off with an excuse of doing them later on. This is procrastination and it is very bad. You should take care of them as soon as possible. When you put them off, they'll accumulate and this means that they will later on need more time to complete them. This more time needed will affect the other work that is supposed to be done.

5.) Keep a Journal or Record: Be sure to keep a journal or a record of things you do each day. This will enable you to put your life in the right perspective.

6.) Positive Attitude: Always keep a positive attitude and tell yourself you'll succeed. This will increase your morale when working therefore you will accomplish more work without wasting time.

7.) Reward Yourself: Never forget to reward yourself when you have exercised good time management skills. This will encourage you to continue practicing time management skills.

Practicing these behaviors will enable you to be someone who is well rounded.

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