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Formatting Paragraph

Updated on September 30, 2009

FORMATTING PAGES

TAB

You can press <Tab> to indent the first line of a document. The word tab default is a left tab every .5”. You can set Tab stops to align text in columns and default tab stop is .5 inch.

The available tab alignments are:

  • Left tab – the beginning of the text block is aligned at the tab stop.
  • Center Tab – the text block is centered at the tab stop.
  • Right Tab – right aligns the text block at the tab stop.
  • Decimal Tab – lines up numerical entries at their decimal point.

Left tab Center tab Right tab Decimal tab Bar tab

INDENTING PARAGRAPH

To indent paragraphs, drag the indent markers to the desired position.

· Increase Indent – used to increase the left indent of a paragraph.

· Decrease Indent – used to decrease the left indent of a paragraph.

Kinds of Indention:

  1. First line Indent
  2. Hanging Indent 
  3. Left Indent
  4. Right Indent

BULLETS AND NUMBERING

· Numbered lists are used for steps or points that should appear in order.

· Bulleted Lists are used for highlighting or separating different items or points in a list wherein items do not appear in any particular order.

Numbered and bulleted lists can be created from a scratch or you can add numbers and bullets to an existing list.

The steps in creating new numbered list in a scratch:

Through format menu:

  1. Place the insertion point to the position where you want your list to start in your document.
  2. Select Format then Bullets and Numbering. This will display the Bullets and Numbering dialog box.
  3. Select Numbered Tab for numbered lists.
  4. Choose and click the style you want to use for the numbers in the list. If the desired number style is not on the list, click Customize button then you can now customize the default settings of your numbered tab. The changes you make are displayed on the preview area.
  5. Click OK button in the Customize Numbered List Dialog Box when you are finish selecting your options for you to return in the Bullets and Numbering dialog box.
  6. Then, Click OK Button to return to the document.

Through formatting toolbar:

  1. Click the Numbering button found in the formatting toolbar.
  2. Start typing the text.

The steps in creating new numbered list in the existing list:

Through format menu:

  1. Select or highlight the lists that you want to be numbered.
  2. Select Format then Bullets and Numbering. This will display the Bullets and Numbering dialog box.
  3. Select Numbered Tab for numbered lists.
  4. Choose and click the style you want to use for the numbers in the list. If the desired number style is not on the list, click Customize button then you can now customize the default settings of your numbered tab. The changes you make are displayed on the preview area.
  5. Click OK button in the Customize Numbered List Dialog Box when you are finish selecting your options for you to return in the Bullets and Numbering dialog box.
  6. Then, Click OK Button to return to the document.

Through formatting toolbar:

  1. Select or highlight the lists that you want to be numbered.
  2. Click the Numbering Button found in the formatting toolbar.

The steps in creating new bulleted list in a scratch:

Through format menu:

  1. Place the insertion point to the position where you want your list to start in your document.
  2. Select Format then Bullets and Numbering. This will display the Bullets and Numbering dialog box.
  3. Select Bulleted Tab for numbered lists.
  4. Choose and click the style you want to use for the bullets in the list. If the desired bullet is not on the list, click Customize button then you can now customize the default settings of your bulleted tab. The changes you make are displayed on the preview area.
  5. Click OK button in the Customize Bulleted List Dialog Box when you are finish selecting your options for you to return in the Bullets and Numbering dialog box.
  6. Then, Click OK Button to return to the document.

Through formatting toolbar:

  1. Click the Bullets button found in the formatting toolbar.
  2. Start typing the text.

The steps in creating new bulleted list in a scratch:

Through format menu:

  1. Select or highlight the lists that you want to put bullets.
  2. Select Format then Bullets and Numbering. This will display the Bullets and Numbering dialog box.
  3. Select Bulleted Tab for numbered lists.
  4. Choose and click the style you want to use for the bullets in the list. If the desired bullet is not on the list, click Customize button then you can now customize the default settings of your bulleted tab. The changes you make are displayed on the preview area.
  5. Click OK button in the Customize Bulleted List Dialog Box when you are finish selecting your options for you to return in the Bullets and Numbering dialog box.
  6. Then, Click OK Button to return to the document.

Through formatting toolbar:

  1. Select or highlight the lists that you want to put bullets.
  2. Click the Bullets button found in the formatting toolbar.

SHADING

You can put color behind the text in a paragraph and this pattern is called shading. The steps in adding shading to text are:

  1. Select text you want to have a shade and be sure that the insertion point is within the paragraph.
  2. Select Format then Borders and Shading.
  3. Select shading tab.
  4. Choose the color you want for your shade.
  5. Click the style drop down arrow and select a pattern from the list to select a pattern for the fill color.
  6. Use the Apply to Drop down arrow to assign whether the current paragraph or selected text shoul be shaded.
  7. Click OK.

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