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Quotation-Letter

Updated on August 6, 2009

Quotation-Letter:

Quotation Letter
A quotation letter comprises the following details:
                                         • Sender’s address
                                         • Receiver’s address
                                         • Date
                                         • Dear Sir
                                         • Sub:
                                         • Ref:
Content
o How you came to know about this company (through an ad / an exhibition/ catalogue/ another firm)
o What exactly you want : Name of the article / product
o Specification: quality(size, length, thickness); quantity (the number you want)
o When you want it
o Ask them to quote prices
o Ask for discount
o Ask for payment terms (cheque / letter of credit / DD )
o Mention the mode of transport
• Yours faithfully
• Signature,
• Your name


Regional Engineering College
Chennai 603001


18 Jan 2007
The Manager
Modern Electro Products Ltd
57 Peters Road
Chennai 600014


Dear Sir
              Sub: Quotation for Electonics Laboratory
          We are interested in buying some equipment for our electronics laboratory. Kindly quote your lowest rates for the following items, giving full particulars and technical details. Please send your quotation on or before 15 Jan 2007. The quantity we propose to buy is indicated against each item.
S.No                Description and specification of the item             Quantity required
1.                    Transistor BC 107                                                         2
2.                    Function generator                                                        3
3.                    Multimeter                                                                      4
4.                    IC chips LM 339                                                             3
5.                    IC Chips LM 7400                                                          2
6.                    Resistors TK, 5%                                                           2
                  Please indicate the terms and conditions regarding the following details:
♦ Earliest delivery time
♦ Guarantee period, and after-sale services
♦ Tax inclusion
♦ Packing and forwarding charges
♦ Discount rate
♦ Contract terms
                           We look forward to hearing from you at your earliest convenience.


Yours faithfully
Dr S Srinivasan
Prof and HOD of ECE


                                   Reply letter to a quotation:
Happy Home Departmental Store
Aringnar Anna Shopping Complex
Thirumangalam, Chennai 600101


21 Jan 2007
The Principal
Regional Engineering College
Trichy
Dear Sir
             Sub: Quotation for office furniture
             Ref: Your letter dated 10 Jan 2007
           Thank you very much for your enquiry of 10 Jan 2007. We have great pleasure in submitting the following quotation for your consideration:
S.No              Item                   Description                              Net Prices
1.                  Office desk, Steel frame, with sunmica top        Rs. 4750
                     (60”x 40”x30) fitted with drawers on the sides
2.                  Revolving chair with cushion seats and             Rs. 3050
                     padded backrest. Standard size.


Terms and conditions:
1. Packing and transportation charges from our works to your institution are not included in the prices quoted.
2. Sales Tax is included in the price quoted.
3. Delivery will be made within 4 weeks of receiving the order.
4. 50% of the total amount to be paid as advance along with the order and the balance to be paid within 10 days of the delivery.
5. Quoted rates will remain valid for a period of three months.
                    We are looking forward to receiving your order and doing more business with you.


Yours faithfully
Vasanth P
Sales Manager.

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