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Useful Software for Tutors and Tutoring Companies

Updated on August 28, 2014

Software for Tutors

Software that is useful for small businesses -- and specifically tutoring businesses -- is becoming more available and more affordable. The following list will introduce you to several software programs that might be useful in your tutoring business. These tools can help you communicate with your staff and tutors, manage your business, set up an efficient phone system, and more. Use these programs as tutoring software for running your tutoring business.

1. Dropbox

Dropbox is a useful tool for accessing your files from any computer. When you install the software on a computer a Dropbox folder appears on your desktop and you can simply copy files into that folder. When you use another computer with the software installed you'll find the same folder on that computer with all of the files from the other computer. When you add files to your dropbox account they are synced to the dropbox server and can then be accessed on other computers with the software or you can log into the Dropbox website and access your files from there.

You can create shared folders in Dropbox that great for sharing large documents with your tutors, staff or students, plus Dropbox is great to have if you have a home computer and an office computer and want to have easy access to the same files in both places. Dropbox is free for up to 2GB and $10/month for 50 GB and more for larger amounts of memory.

2. TutorPanel

TutorPanel is a business management system for tutors and tutoring companies. Unlike general business software, TutorPanel was designed specifically for tutoring companies and includes useful features for managing students, scheduling tutoring sessions, reconciling sessions and invoicing. You can set up different prices and tutor wages for different types of tutoring which makes tracking lesson fees and tutor wages very easy. With TutorPanel you can create user accounts for each of your tutors so that they can acess their schedules and reconcile lessons from anywhere. This tutor business software also lets you send lesson reminders to clients before lessons and lesson notes afterwards if you want to.

4. Teachworks

Teachworks is another business management system for tutoring companies and other types of education companies such as music teachers, language schools, driving schools and more. Each company has their own login page with custom subdomain that their teachers and students can use to access their own online accounts. The calendar has seven different views and includes features such as drag & drop, appointment resizing, filters and more. Teachworks also generates professional invoices with your company logo and allows you to begin accepting payments from your customer online immediately. If you're looking for a user-friendly tutoring software system Teachworks is the ultimate system.

3. MailChimp

Email marketing is a great way to promote your business and having a monthly newsletter is a great way to keep current and former clients informed about your business, promotions and other useful information. There are several email management systems on the market, but if you have less than 2,000 people on your list and send less than 12,000 emails per month you'll want to take a look at MailChimp. If you're under these limits MailChimp is FREE! Mailchimp has a lot of great features and should meet the needs of most tutoring companies at no cost.

4. Grasshopper

Grasshopper is a voicemail system for small businesses. With Grasshopper you can get a 1-800 number for your business. You can then log onto their website and set up extensions for different employees or tutors that will redirect the call to their personal phones. If you hire new tutors it's very easy to add an extension for them on your phone system, and if tutors leave you can remove their extension. Grasshopper also lets you set up rules for how calls will be directed or which voicemail message the caller will hear depending on the time of the day. Prices start at $10/month.

5. Skype

Skype can be useful to tutors in a couple ways. First, if you get a Skype Online Number you can use it as your business phone for a price that's much lower than standard landline or mobile phone plans. Skype also offers some useful features such as voicemail, call forwarding and conference calling. Skype can also be useful if your company offers online tutoring. When combined with an online whiteboard tool such as skrbl you can use Skype to talk with students using video chat or speaking like on a phone and write on the same page that's displayed on the tutor's and student's computer.

6. Google Docs

Google docs is useful for sharing documents with tutors and clients. When you create a document on Google Docs your tutors or staff members will be able to access it from any web-enabled computer. It's also possible allow tutors to edit files on google docs. You can create a separate document for each tutor in your company and use it to track their hours. This way every tutor will submit their hours in a standard format and you have instant access to any changes they make.

Which software program do you find most useful for your tutoring business?

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    • sgiguere profile image

      Stephanie Giguere 

      5 years ago from Marlborough MA

      Great suggestions! When I tutored in college we used TutorTrac to schedule appointments and send out reminders, etc. It was 10 times better than the appointment binder...

    • Elise-Loyacano profile image


      6 years ago from San Juan, Puerto Rico

      Great, well-written article. I will look into some of these resources. Thanks.

    • bdizzle99 profile image


      6 years ago from Bethesda, MD

      I just want to 2nd your mention of DropBox... what an awesome tool that is useful for so many different businesses. And, because it is user-friendly, you can also use it with some of your students and parents who are comfortable with it as well. And, likewise, Mailchimp is incredibly user friendly.

      Thumbs up for this article!

    • profile image


      6 years ago

      Great hub! I'm already using most of these in my tutoring business.

    • justateacher profile image

      LaDena Campbell 

      7 years ago from Somewhere Over The Rainbow - Near Oz...

      You have some awesome ideas! I started a free tutoring service for elementary school kids and I will check into these sites to see how I can use them. Thank you for the info!

    • profile image


      7 years ago

      Great hub! I agree about Mailchimp being a great way for tutoring businesses to do email campaigns.


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