The term Time management creates a false impressions of what a person is able to do.Time cant be managed time is uncontrollable we can only manage ourselves and our use of time.
Time management is actually self management.Its interesting that the skills we need to manage others are the same skills we need to manage ourselves , the ability to plan, delegate,organise,direct and control.
Tips for a better management of time:
1)Time to plan and organise:
Time spent on planning and thinking for better ideas is the time well spent. In fact if we fail to take time for planning that is the first step towards failure. we should organize in a way in a way that make sense to us
goals give life and the we spend our time, direction,first we've got to decide what we want. We should set goals accourding to our interests and which must be specific,measurable,realistic and achievable. Goals can give creative people a much needed sense of direction
Actually when we use 80-20 rule , i.e eighty percent result from 20 percent effort . The trick to prioritizing is to isolate and identify that valuable 20 percent. Once we identify we should prioritize our work on those areas with greatest reward.
4)Make a To Do List:
set small tasks and build a time schedule to complete them . after a few weeks you can see the progress yourself. To Do List is to updated continuously and should complete the priorities set within the time.
5)Be Flexible: Allow time for interruptions.
Time management experts often suggest for a plannnig period of just 50 percent as with only fifty percent planned ,wewill have the flexibility to handle the interruptions and the unplanned emergency. When we expect to be interrupted , schedule the routine tasks , ask a crucial question, what is the most important thing i can be doing with my time right now? to help us back on the track faster
6)Consier our biological Prime time:
Thats the time when we are at the best. Are we a morning person, Night owl or late afternoon whiz? knowing iwhen our best time is and planning to use that time of day for our priorities is effective in time management
7) Doing the riight thing
Doing the righjt thins is more important than doing things right. Doing the right thing is effectiveness; doing right is efficiency. We should focus first on effectiveness,then concentrate on efficiency
8)Eliminate the urgent :
Urgent tasks have short term consequenceswhile important tasks are those with long term,goal related implicatiuons. Work towards reducing the urgent things we must do so we'll have time time for our important priorities. Flagging or highlightining items on us To Do list or attaching a deadline to each item may help keep important items from becoming urgent emergencies
9)Practice the art of intelligent neglect:
Eliminate from our life travel risks or those tasks which do not have long term consequences for us. Can we delegate or eliminate any of our To Do List? Work on those tasks which we alone can do.
10) Avoid being perfectionist:
In the Malaysian culture, only gods are capable of producing anything perfect. Whenever something is made a flaw is left on purpose so the gods will not be offended. Yes , some things need to be closer to perfect than others but perfectionism, paying unnecessary attention to detail, can be form of procrastination.
When we are avoiding something, break it into smaller tasks and do just one of the smaller tasks or set a timer and work on big task for just 15 minutes. By doing a little at a time, eventually we'll reach a point where we'll want to finish
12)Learn to say "NO":
such a small word and is very hard to say some times . Focussing on goals may help. Blocking time for important, but often not scheduled, priorities such as family and friends can also help. But first we must be convinced that we and our priorities are important that seems to be hardest part in learning to say "no". Once convinced of their importance , saying NO to the unimportant in life gets easier.
13)Celebrate and reward ourselves:
Even for small success celebrate achievement of goals. We should promise ourselves a reward for completing each task, or finishing the total job. Then keep our promise to ourselves and indulge in our reward. Doing s o will help maintain the ncessary balance inlife between work and play. If we learn to balance excellence in work with excellence in play, fun, and relaxation our lives becoe happier , healthier and a great deal more creative.
Time management books
Identify our Time stealers
- Interruptions - telephone.
- Interruptions - personal visitors.
- Tasks we should have delegated.
- Procrastination and indecision.
- Unclear communication.
- Lack of planning.
- Stress and fatigue.
- Inability to say no.
- Inadequate technical knowledge .
- Unclear objectives and priorities.