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Planning a Campus Night Event

Updated on January 28, 2012

There are a number of key components in any planning. In fact, the saying goes, if you don’t plan, you plan to fail. Thus, any planning basically consists of the following:

a) Goal and objectives

b) Activities

c) Implementation plan with timelines

d) Input in terms of human, financial and physical resources.

This article uses a campus night event to highlight the key components in planning.

Background information

Campus Night is a students’ event proposed with the idea of offering entertainment and networking opportunities to students in different universities and colleges.

The event ordinarily consists of various activities which are aimed at providing students with a diversion from everyday cares. It is also aimed at offering students an opportunity to amuse themselves in their leisure time; provides fun, enjoyment and laughter. Much more, the event is expected to provide a bonding experience in real time and business exposure.

Ongata Rongai town in Kenya has been used in this article to highlight about Campus Night Event.


The main objectives of Campus Night Event are to:

a) Offer a platform for students’ entertainment and refreshments

b) Provide students with a networking platform

c) Offer product promotion opportunity for businesses

Event Beneficiaries

A number of stakeholders are expected to benefit from such events. In the case of Ongata Rongai Campus Night Event, the following were targeted beneficiaries:

a) Africa Nazarene University,

b) Multi-Media University,

c) The Catholic University of Eastern Africa (CUEA),

d) Tangaza College,

e) Jomo Kenya University of Agriculture and Technology (JKUA),

f) Tertiary Level Colleges in Ongata Rongai and its environs,

g) Event Organizers and

h) Members of Business Community.

Planned Event Activities

Every event has its own series of activities. The following activities were planned for the Campus Night Event:

a) Signing of agreement between the host and the organizers,

b) Setting the event venue,

c) Designing of Brochures and Banners etc,

d) Printing,

e) Marketing,

f) Monitoring the feedback on the ground and

g) Evaluation of the event (after).


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