A Cute School Dessert Party
Our school goes from Kindergarten to eighth grade. Every year, the seventh grade throws a Dessert Party to say goodbye to the graduating eighth graders, their families and all their teachers. It's such a great event!! I get kind of choked up just thinking about this sweet event at the culmination of nine years together.
Obviously, there are a lot of beautiful paper invitations out there but to stick within a small budget of $700 for 150 people, we used Evite. The other benefit to an online invitation service is to be able to easily track RSVPs.
The Event Program:
Since there was no paper invitation, we decided to make a program that the eighth grade families can have as a keepsake. I printed them for every attendee (150 copies). I printed three up on a page and had them color copied and then cut to size. With respect to the actual schedule of events, we had the Kindergarten do a presentation that was adorable! It's nice for the eighth graders and their parents to have a living example of how small their kids were when they started school. Then, we were able to showcase a video that was prepared by the eighth grade parents with amazing photos that spanned their 9 years in school. Everyone loves this!!! Lastly, the eighth Graders made a presentation to all their teachers thanking them for their time at the school.
Our school has a shortage of tables, so a big part of our budget went to table rentals. We opted for a color palate of really bright colors. One of the moms donated a bunch of candy that we were able to put all over the kid’s tables. It was a candy feast! We also had cute photos of the kids glued onto to card stock with sticks and put in vases with sand. Balloon centerpieces helped round out the decor and added some life into the dark gym where the part was held. Balloons are the best way to get bang for your buck because they add tons of color for a somewhat small price.
All tablecloths, napkins, plates, bowls, spoons, cups, etc… were purchased from Party City. Most party stores have colorful rolls of inexpensive plastic table covering.
Food for 150 Guests:
Twelve dozen cupcakes were baked or bought by 10 people. Additionally, 12 dozen brownies were brought by 4 people. In a school situation, I think it's better to err on the side of NO NUTS because there could be nut allergies. We displayed the cupcakes and brownies on tiered serving trays that various people brought. It's a kid's dream come true to walk in and see all the cupcakes and brownies only to be followed by ice cream sundaes and candy!
To keep our budget on track, parents donated some of the ice cream and toppings. Here is the shopping list for 150 people. We had two different dessert stations to accommodate the amount of people we were serving. You may not even use all the whipped cream or syrup.
3 Gallons of Vanilla (a gallon is 2x the size of the large container in the store)
2 Gallons of Chocolate
1 Huge bag of Gummy Bears ($10 at Party City)
1 Large bag of M&Ms
1 Large bag of small marshmallows
2 Large Bottles of Chocolate Syrup
2 Squeeze bottles of Caramel topping
4 Large squirt bottles of Whipped Cream
4 Big bottles of Diet Coke
4 Big bottles of Regular Coke
2 Big bottles of Root Beer
2 Big bottles of Sprite
3 Cases of bottled water (72 bottles)
Are there any special celebrations you do at your school? Every school has that one special occasion that everyone loves!