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How to Write Condolences Cards and Quotes

Updated on June 2, 2018

Nothing is harder than writing an I'm sorry letter or card and expressing your condolences to someone at work. These moments are very tough and support is needed to ensure that you are there for them. These condolences may be sincere but often are just words written about someone we don't know but we wish to support them. What is the best quote, phrase, expression, or saying to use on condolence cards. If you get these I'm sorry for your loss or I feel your pain and sympathies letters you often think that they are forced and sometimes confusing. They should have sought out better ways to express their feelings and support for their friend or co-worker. Here is some advice to write the best cards that leave a lasting impact on those you write to. I will break this up into three categories. A card for someone at work. A card for an acquaintance. A card for someone close.

Someone at Work

These are the most dreaded of all cards. Most often you have never even met the person who has passed. However, you feel your deepest sympathies because you are a co-worker of this person. These cards normally get passed around the office on a list and inevitably find there way to you. Here are some great tips. First, check the spelling of the person's name. Too often we put the wrong version of Michelle, Ashely or John. These little things add up a long way! Second, if you really don't know this person, simply say:

"I am deeply sorry for your loss." And then simply sign the card.

There is nothing wrong with this and it is sometimes better than stating too much about someone you don't know. A few more good lines are:

"My condolences to you and your loved ones."

"My prayers are with you and your family."

An Acquaintance

When writing a card for a friend or an acquaintance it is often not appropriate to simply state you are sorry and sign the card. There is a certain level of friendship between you and this person and you should attempt to convey your sympathy in this way. Here it is acceptable to leave a quote of the person's favorite author or maybe a funny memory you share with the person. There is no wrong way to share sympathy and tell someone how you feel. Just remember that this is about your friend and not about you. Make sure that message is forthright and you can never go wrong. Here are a few good quotes about loss from famous sources:

When you are sorrowful look again in your heart, and you shall see that in truth you are weeping for that which has been your delight. ~Kahlil Gibran

We must embrace pain and burn it as fuel for our journey. ~Kenji Miyazawa

We acquire the strength we have overcome. ~Ralph Waldo Emerson

Time is a physician that heals every grief. ~Diphilus

A close friend

This may be the most difficult type of card to write to someone. In this situation, it may be necessary to give more than a card. Here are a few ideas:

A mix tape with some favorite songs.

A favorite type of candy.


A scrapbook of pictures/memories.

Dinner at a restaurant.

If you wish to simply give a card make sure it contains some heart felt messages. It is appropriate to include stories about the person who passed. Make sure to let the close friend know that you are there and the lines of communication are open. Do not try to force a conversation, simply show you are ready to listen at all times.


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    • profile image

      Ibrahim m 

      7 years ago

      I find it very difficult to put words together, but with the help of this site...thanks.

    • profile image

      Arianna KIng 

      7 years ago

      hello people

    • profile image


      7 years ago

      This must be so helpful for some people. But not for me. My teachers grandpa died,what do I do?!?!?!?!


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