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How To Make Resignation Process Smooth

Updated on July 6, 2014

The Chip is Tougher Than The Old Block

When I inquired about the fate of the resignation letter I had put in a week back my department head said “ We are sorry it has not yet been accepted. I think it will take a few more days for approval”.

I had sought to resign from my government job. That was my first appointment after my studies were completed and I had no such experience of resigning. But since I received another lucrative job in a semi government organization before deciding to quit the present job I was in a dilemma what to do if my letter is at all not accepted for reasons best known to them and not divulged to me.

Better Career Option

I had worked there for nearly a year and since my studies had no bearing on the jobs I had to handle I was all along itching for an exit to find a better scope outside. Further my well wishers had also insisted that I should go for much better jobs having the honor and scope for promotions. But the idea that the resignation might be delayed or even not accepted never occurred to me beforehand and I had dashed off the letter without even consulting my senior colleagues. In my extreme hurry and being in the extreme jubilant mood after getting the offer of the impending job I even forgot to keep a copy of the letter or even a receipted acknowledgement of the said letter for the record.

After the usual delay I began to contact the departmental officials to be apprised of the fate of the intended relinquishment. Imagine my surprise when after taking some time one of them blurted out like an irascible boss ”Don’t you know how to write a resignation letter? We have noted with much concern that the letter was drafted in a way that has confused us totally whether you have sought our permission to leave the job or you have given us the order to accept the resignation as a mere formality. You know while in a government service you have to comply with several rules being very polite to your superiors and you cannot brush aside the same while trying to make your exit or whatever you wish. So we have referred the matter to our Higher Authorities for taking a decision in the matter.” I was totally baffled by such verbal offense for which I was not prepared.

Dilemma Continues & What Happens Finally

My dilemma continued unabated and I was more concerned about my new job which offered me not much time to join. Time was running out fast and I had to be very serious in the matter since no one was eager to lend me any sympathetic ears to sort out the problem and as such I decided to call on the highest Authority direct in his office for his intervention in the decision making process. Without taking any permission from my immediate bosses I rushed to the gentleman to pour out my heart to him and tell him clearly that such inordinate delay would only frustrate me almost to a point of no return ruining my career.

The gentleman listened to me in rapt attention when I told him that I was desperately trying to obtain his seal of approval on the contentious letter. Flashing me a smile he told me “Do you think we are inhuman? When the matter was referred to me I was absolutely furious. Although you have not written your letter very aptly I wondered why the senior officials did not get that suitably revised by you so that they would have had no problem to obtain my acceptance of the same. Go my boy, I shall give you the necessary release order. Do not panic and arrange to join your new office. When you have already decided to quit for a better career who are we to stop you?” I was dumbstruck by his generosity and straightforwardness and when I returned to my office I was felicitated by my colleagues who instead of pointing to the anomalies in the resignation letter handed me a suitably drafted yet very short letter showing submissive tone requesting me only to sign as desired by the Highest Authority. While no one could have an inkling of the fact that I had broken all routine formalities to approach the topmost boss of the office in such an emergency situation I had the scope to learn one of the stiffest lessons of formality in an office to remain subservient on record.

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    • ARUN KANTI profile image

      ARUN KANTI CHATTERJEE 3 years ago from KOLKATA

      @Chitrangada-That was my first job after completion of studies.At least I could gather how stringent were our formalities in Government jobs. Another possible explanation for delay in the process was they did not want to let me leave the organization. Thank you for stopping by and leaving such positive comments

    • ChitrangadaSharan profile image

      Chitrangada Sharan 3 years ago from New Delhi, India

      Thanks for sharing this hub! Resignation can be tough decision and to carry it out smoothly even more difficult.

      Many people in similar situation will benefit from this article.

      Well done and useful hub! Voted up!

    • ARUN KANTI profile image

      ARUN KANTI CHATTERJEE 3 years ago from KOLKATA

      @wheelinallover-Thank you for stopping by and leaving a note on your own experience.Stringent formalities beget tardiness and delay in disposal of such important matters.

    • wheelinallover profile image

      Dennis Thorgesen 3 years ago from Central United States

      Such formality. In my whole life I can't remember ever giving written notice that I was leaving a job. I have worked for state governments short term however the military service was the only federal "job."

      Most of my life though I have been in partnerships with other people or a business owner in my own right. I also don't remember receiving letters of resignation from employees. Most stayed with the companies until they closed so I was my job to let them know their services would no longer be needed.

      In that case it was a formality because I had already helped the employees start businesses of their own.

    • ARUN KANTI profile image

      ARUN KANTI CHATTERJEE 3 years ago from KOLKATA

      @DDE-Thanks for your visit and apt comments. God bless

    • DDE profile image

      Devika Primić 3 years ago from Dubrovnik, Croatia

      HOW TO MAKE RESIGNATION PROCESS SMOOTH is greatly mentioned and with such caution to this kind of hub.

    • ARUN KANTI profile image

      ARUN KANTI CHATTERJEE 4 years ago from KOLKATA

      Joe-In the midst of your meeting 30/30 challenge to a deadline I wonder how do you manage your precious time by going thru’ our hubs meticulously leaving wonderful comments. Thank you very much for your stimulating notes.


      Arun Kanti

    • ARUN KANTI profile image

      ARUN KANTI CHATTERJEE 4 years ago from KOLKATA

      @MsDora-Thank you very much for your visit and such wonderful comments. God bless.

    • hawaiianodysseus profile image

      Hawaiian Odysseus 4 years ago from Southeast Washington state

      What a nightmare, Arun! But, as always, you did a masterful job of sharing the experience in such an eloquent fashion. Bravo, my friend, and may you have an illustrious term in your new line of work. Aloha!


    • MsDora profile image

      Dora Weithers 4 years ago from The Caribbean

      Thanks for sharing your experience. So glad you received help making it through the resignation process. You also continue to learn by reading other people's articles. All the best going forward.